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- Tasks: Manage project documentation and support teams to ensure smooth project delivery.
- Company: Join a dynamic team at Pure DC, committed to quality and innovation.
- Benefits: Full-time role with competitive salary and opportunities for growth.
- Why this job: Be the backbone of projects, ensuring everything runs smoothly and efficiently.
- Qualifications: Strong organisational skills and attention to detail are essential.
- Other info: Office-based role in Brent Cross with a supportive team environment.
The predicted salary is between 30000 - 42000 £ per year.
The Document Controller / Project Administrator will be responsible for providing Document Control and administrative support in all aspects of the project lifecycle, ensuring that we are at all times delivering a high-quality service and in accordance with legislation and Pure DC’s policies and practices. They will have strong organisational, communication and IT skills with the ability to deliver high-quality work whilst managing several conflicting priorities and will demonstrate a high level of energy, commitment and enthusiasm for their work. Please note this is a full time office based role in Brent Cross.
Core Responsibilities
- Manage classification, sorting, indexing, filing, archiving and retrieval activities of all documentation within the Project SharePoint folders and maintain in line with Pure standards.
- Manage Aconex as Project Level Administrator i.e. manage the document review and assurance process, workflows and template set-up, maintain the Aconex project directory and regularly update external users, produce system reports, and track and chase overdue tasks.
- Maintain the Document Register/MIDP, and quality assurance of received information.
- Support all project stakeholders in the use of Pure EDMS in line with Pure’s BIM requirements.
- Production of internal reports and documents in accordance with company standards answering or directing inquiries.
- Actioning day to day ad hoc administration, filing, printing and production of documents in a timely fashion.
- Monitor and manage critical dates for the project and ensuring key stakeholders are kept informed at all times of schedule.
- Manage the production of documents and emails and check work carefully for accuracy and layout.
Knowledge and Skills
- Proven experience of managing high level priorities, with a hands-on, practical approach.
- Well organised and methodical with excellent attention to detail, ensuring accuracy in all client communications and deliverables.
- Excellent team player, sharing in team goals to provide excellent quality and efficiency of service, with a willingness to take on new responsibilities and challenges.
- Positive can-do attitude with the ability to adapt to change.
Note: The successful candidate will be required to complete pre-employment screening to BS7858:2019, or national equivalent. It is the policy of Pure DC that all individuals have a responsibility for the security and protection of company’s Information and IT Resources over which they have control, according to their role.
Document Controller employer: Pure Data Centres Group
Contact Detail:
Pure Data Centres Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute. Practise common interview questions and think of examples that showcase your skills and experience.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. It keeps you fresh in their minds and demonstrates your professionalism.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge over other candidates. Plus, it’s super easy!
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Controller role. Highlight your organisational skills and experience with document management systems like Aconex. We want to see how you can bring your unique flair to our team!
Showcase Your Attention to Detail: In your application, emphasise your attention to detail. Mention specific examples where you've managed documentation or projects with precision. We love candidates who can keep things accurate and organised!
Communicate Clearly: Your written communication skills are key for this role. Ensure your cover letter is clear, concise, and free of errors. We appreciate candidates who can express themselves well and keep everyone informed!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Pure Data Centres Group
✨Know Your Documents
Before the interview, brush up on your knowledge of document control processes and tools like SharePoint and Aconex. Be ready to discuss how you've managed documentation in previous roles, as this will show your familiarity with the core responsibilities of the position.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational abilities. Think of times when you successfully managed multiple priorities or met tight deadlines. This will demonstrate your methodical approach and attention to detail, which are crucial for a Document Controller.
✨Communicate Clearly
Since communication is key in this role, practice articulating your thoughts clearly and concisely. During the interview, make sure to listen actively and respond thoughtfully to questions, showcasing your strong communication skills.
✨Emphasise Teamwork and Adaptability
Be prepared to discuss your experiences working in teams and how you've adapted to changes in the workplace. Highlighting your positive attitude and willingness to take on new challenges will resonate well with the interviewers, as they value a collaborative spirit.
