Executive Assistant

Responsibilities

• Administrative Support: Manage calendars, coordinate meetings, and handle daily correspondence for the leadership team.
• Deal Coordination: Assist in organizing and tracking deals, contracts, and property transactions. Communicate with sellers, buyers, and other stakeholders.
• Document Management: Maintain organized records for deals, contracts, and legal documents. Ensure compliance with company standards.
• Client Interaction: Liaise with clients, prospects, and partners, ensuring top‑notch communication and follow‑up.
• Lead Tracking: Support the team in managing lead generation efforts, including tracking inbound leads, maintaining lead databases, and assisting in follow‑up outreach.
• Task Management: Help prioritize and track ongoing projects, ensuring deadlines are met and that tasks are delegated effectively.
• Research & Reporting: Conduct market research and compile reports on properties, market trends, and potential investment opportunities.
• Vendor and Contractor Communication: Handle vendor relationships, scheduling, and coordination with contractors involved in property transactions.

Qualifications

• Proven experience as an Executive Assistant, Virtual Assistant, or in a similar administrative role (real estate experience is a plus but not required).
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Exceptional written and verbal communication skills.
• Proficiency in office software (Google Workspace, Microsoft Office Suite, etc.) and familiarity with CRM systems (e.g., Podio, Salesforce).
• Experience with real estate tools and platforms (e.g., PropStream, MLS, etc.) is a plus.
• A strong problem‑solving mindset, with the ability to adapt to changing priorities and challenges.
• Ability to work independently and be a self‑starter.
• High attention to detail and confidentiality.

Benefits

• Profit Share
• Rental Property Program
• Bonuses

Why Join Us?

At PurchRock, you will be part of a team that values innovation, collaboration, and continuous learning. We offer a supportive environment where your ideas and contributions can significantly impact our success and your career growth.