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- Tasks: Support the Facilities Manager with equipment requests, budget management, and event coordination.
- Company: Join a dynamic team at a leading educational institution in London.
- Benefits: Enjoy a hybrid work model, flexible hours, and opportunities for professional growth.
- Why this job: Be part of a vibrant culture that values student experience and community engagement.
- Qualifications: No specific qualifications required; enthusiasm and willingness to learn are key!
- Other info: This role is perfect for those looking to gain hands-on experience in facilities management.
The predicted salary is between 36000 - 60000 £ per year.
Hybrid Role 60% in London Office
To start ASAP
Main Purpose of the Job: To support the Facilities Manager (FM) with processing of online requests for equipment and furniture, purchasing, budget management and filming and events. Support the FM in communications relating to maintenance work, to ensure all stakeholders are fully engaged and that disruption to the Student Experience due to projects is minimised.
Duties and Responsibilities:
- Assist with facilities maintenance requests when they fail to meet the Estates/Library Services Service Level Agreement (SLA) targets.
- Assist with managing online requests for equipment and furniture from LCCOS Staff, working with the FM.
- Purchase equipment and furniture as directed by the FM.
- Organise removal services as directed by the FM.
- Assist the FM in day-to-day management of the LCCOS maintenance, equipment and furniture budget, following up with suppliers as required.
- Attend UCL wide meetings (e.g. Building User Group [BUG] meetings) as appropriate, acting as LCCOS representative.
- Write the LCCOS web news articles detailing library facilities and project developments, including a monthly facilities and projects news, staff blog and LCCOS Staff peer review articles as required.
- Support the FM with liaising with the LCCOS Finance Team regarding invoicing for commercial film projects.
- Assist the FM in the processing of key and card access.
Facilities Officer employer: Purchasing Professionals Ltd
Contact Detail:
Purchasing Professionals Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Officer
✨Tip Number 1
Familiarise yourself with the specific facilities management processes and tools used in our organisation. Understanding how to navigate online request systems and budget management software will give you a significant edge during the interview.
✨Tip Number 2
Network with current employees or professionals in the facilities management field. Engaging in conversations about their experiences can provide valuable insights into the role and help you understand what we value in a candidate.
✨Tip Number 3
Prepare to discuss your experience with stakeholder communication and project management. We want to see how you handle disruptions and ensure a smooth student experience, so think of examples that showcase your skills in these areas.
✨Tip Number 4
Stay updated on current trends in facilities management, especially those related to educational environments. Being knowledgeable about best practices and innovations can set you apart and demonstrate your commitment to the role.
We think you need these skills to ace Facilities Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience related to facilities management, budget handling, and communication skills. Use specific examples that demonstrate your ability to support a Facilities Manager effectively.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and explain how your skills align with the job description. Mention your experience with managing requests and budgets, and your ability to communicate effectively with various stakeholders.
Showcase Your Writing Skills: Since the role involves writing web news articles and blog posts, include samples of your writing or describe any relevant experience. This will demonstrate your ability to communicate clearly and engage an audience.
Highlight Team Collaboration: Emphasise your experience working in teams, especially in environments where you had to liaise with different departments. This is crucial for the role as it involves attending meetings and representing the LCCOS.
How to prepare for a job interview at Purchasing Professionals Ltd
✨Understand the Role
Make sure you thoroughly read the job description and understand the key responsibilities of a Facilities Officer. Be prepared to discuss how your previous experience aligns with tasks like managing maintenance requests and budget management.
✨Showcase Communication Skills
Since the role involves liaising with various stakeholders, demonstrate your communication skills during the interview. Prepare examples of how you've effectively communicated in past roles, especially in situations involving multiple parties.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. Think about potential challenges you might face in this role, such as handling urgent maintenance requests, and prepare your responses accordingly.
✨Highlight Your Organisational Skills
As a Facilities Officer, you'll need to manage multiple tasks simultaneously. Be ready to discuss how you prioritise tasks and stay organised, perhaps by sharing specific tools or methods you use to keep track of your responsibilities.
