Team Assistant in London

Puma Property Finance are looking for a Team Assistant to join our Administration team in London.

Puma Property Finance facilitates development loans from £10 million to £100 million to finance residential, commercial and specialist sector projects such as hotels, student accommodation and care homes.

With no capital losses to date, we've also been able to attract £1 billion of funding from established institutional investors, to complement the funds raised from our retail investors.

We have provided over £2bn of funding to property developments since inception and continue to grow both our retail and institutional capital sources.

We recently entered into a new strategic partnership with Madison International Realty, a leading institutional real estate private equity firm headquartered in New York, which saw Madison acquire a 24.5% stake in Puma Property Finance Ltd and provide a cornerstone investment into our new discretionary debt fund.

In addition, we have recently formed a joint venture with leading global investment firm KKR to expand UK living sector lending, providing up to £500m in senior development and stabilisation loans to fund best-in-class residential, build-to-rent and student accommodation schemes.

This is an exciting opportunity to join our growing business and provide administrative support to the Puma Property Finance team, formed of circa 25 people, providing varying levels of support, including significant support to the PPF Leadership Team.

The role will also deputise for the CEO’s Executive Assistant as required.

You should be a self-motivated and resourceful team player, with demonstrable communication skills and an ability to work under pressure being fundamental to success in this role.

We have a reputation for excellence, and you will be required to protect and enhance this reputation.

• Role Responsibilities
• Extensive diary management, including scheduling of meetings and arranging travel requirements
• Be on hand throughout the working day to set up calls and execute last minute diary changes
• Provide support and general administration including editing and formatting documents and presentations, collating meeting packs, scanning and photocopying for regular monthly and quarterly meetings
• Acting as a secondary resource and absence cover for the CEO’s EA
• Coordinating signatures for paperwork including deal and Board paperwork
• Management of the enquiry inbox
• Managing food and drink orders for awards and event attendees
• Conference and roadshow travel bookings including hotel, rail and catering for various team members
• Organising team social events and supporting with PPF events in conjunction with Events team
• Arranging gifts for clients and staff members
• Tracking the team credit card purchases for the Finance team
• Coordination of personal and business-related errands as required
• Work with other Team Assistants to ensure effective absence cover

Experience Required

• Demonstrable administrative experience, gained in a Financial Services environment
• Proven experience managing complex diaries, sensitive information, and ambiguity with excellent judgement and discretion
• An anticipatory planner who habitually works 3-4 weeks ahead, blocking time for preparation and ensuring buffers between meetings, spotting possible issues early and implementing solutions
• Excellent knowledge of M365 including Word, Excel, Power Point and Outlook
• Reliable, hardworking and organised, with demonstrable ability to manage and prioritise tasks effectively
• Ability to handle clients and stakeholders in a professional and confidential manner
• Personal Attributes
• Kind
• Values-driven
• Excellent communicator
• Adaptable and willing to get stuck into whatever needs doing, with high levels of discretionary effort
• Depth of character and gravitas but operating with humility
• The drive and attitude to excel in a high performing environment whilst maintaining high levels of integrity
• Energy, dynamism, and passion for complex challenges
• Organised, rigorous, self-driven and disciplined
• Pragmatic and practical
• Motivated by helping people and teams succeed

About Us

Founded in 2012, Puma Capital Group is an award-winning investment manager operating within the tax efficient space and is a leading provider of growth capital to UK SMEs and property finance to developers and real estate investors.

The Puma Capital Group comprises four businesses focused on delivering long-term sustainable growth for our investors and partners:

• Puma Investments
• Puma Property Finance
• Puma Growth Partners
• Puma Public Markets

Collectively the Group has over £1 billion in assets under management, supports over 14,000 investors, and has funded over £2 billion in property developments across the UK.

We are proud to have assisted dozens of businesses across the UK elevate and build to deliver on their brilliant ideas.

In the years since we were set up, Puma Capital Group has grown significantly.

We are now around 140 people across the Group, with our staff working from our head office in London, and regional offices in Manchester and Edinburgh.

It is an exceptionally exciting time for our business.

Combining our already very strong track record with ambitious growth strategies, we have already developed our market share substantially and are looking to build further on our success.

At Puma, we are committed to fostering an inclusive and diverse workplace.

As an equal opportunity employer, we consider all applicants for employment without regard to race, religion, age, sexual orientation, gender identity, gender reassignment, family or parental status, national origin, veteran status, neurodiversity, or disability status.

We strive to provide a work environment free from discrimination and harassment, where everyone has the opportunity to thrive.

Importantly, research shows that men typically apply for roles when around 60% of the criteria is met, however, women and other underrepresented people often only apply when they tick every box.

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