People Assistant

Puma Capital Group are looking for a People Assistant to join our People team in London. This is an exciting opportunity for a highly organised and proactive individual to join our passionate People team. Within this role, you will support our Chief People Officer, Tarinee Pandey, and the broader People team. You’ll be a trusted gatekeeper and calm centre who plans ahead, protects time intelligently, and keeps a busy, back‑to‑back diary running smoothly, while also delivering reliable, high‑quality People administration across the employee lifecycle. This role will suit someone who takes genuine pride in excellent administration, cares about getting the details right, and thrives in a fast-moving, professional environment. The role is a 50/50 split between Executive support and wider People administration and operations.

Role Responsibilities:

• Executive support

• Extensive diary management and administrative support for the Chief People Officer, consistently providing clear and concise updates
• Scheduling meetings and arranging travel and restaurant requirements, including but not limited to meetings with Puma’s Board and senior leadership, internal and external meetings
• React quickly to changing priorities, same‑day requests, and urgent meeting reshuffles
• Proactively prepare for CPOs day, printing relevant documentation and highlighting key information
• Build strong working relationships with internal assistants to coordinate multi‑stakeholder meetings involving the Board and senior leadership, and to ensure effective absence cover
• Provide support and general administration including creating, editing, and formatting documents and presentations for regular monthly, quarterly and ad hoc meetings
• Arranging for the signing and circulation of documents, and invoice processing
• Prepare and submit monthly expense reports

• Coordinate end‑to‑end onboarding including documentation, background checks, IT setup, 100‑day onboarding plans, and scheduling induction meetings
• Coordination of induction and training sessions for new joiners, as well as training requirements across the business, including arranging equipment, welcoming facilitators, and coordinating feedback
• Manage the training inbox, responding to queries in a timely manner
• Ensure the People team events calendar is kept up to date and diarise all relevant reminders in the People teams calendars, supporting coordination and scheduling of events and initiatives
• Support with maintaining accurate data in HiBob and employee files, ensuring timely processing across the full employee lifecycle (joiners, movers, leavers)
• Ad hoc support for wider People related activities e.g. drafting standard employee letters, benefits administration, setting up interviews and case study assessments for recruitment processes

Experience Required:

• Demonstrable administrative experience working in a People or HR function gained within a corporate or professional services environment (financial services knowledge helpful but not essential)
• Experience managing complex diaries, sensitive information, and ambiguity with excellent judgement and discretion
• An anticipatory planner who habitually works 3-4 weeks ahead, blocking time for preparation and ensuring buffers between meetings, spotting possible issues early and implementing solutions
• Excellent knowledge of M365 including Word, Excel, PowerPoint and Outlook
• Reliable, hardworking and organised, with demonstrable ability to manage and prioritise tasks effectively
• Proactive with an ability to work in a fast paced and challenging environment
• Ability to engage with internal and external stakeholders at varying levels, in a professional and confidential manner, and build trusted working relationships
• Demonstrable track record of attaining high standards
• Ability to manage upwards and influence with tact
• Discretionary effort with a willingness to go above and beyond when needed

Personal Attributes:

• Kind
• Values-driven
• Excellent communicator
• Adaptable and willing to get stuck into whatever needs doing
• Depth of character and gravitas but operating with humility
• The drive and attitude to excel in a high performing environment whilst maintaining high levels of integrity
• Energy, dynamism, and passion for complex challenges
• Organised, rigorous and disciplined
• Pragmatic and practical
• Motivated by helping people and teams succeed

About Us:

Founded in 2012, Puma Capital Group is an award-winning investment manager operating within the tax efficient space and is a leading provider of growth capital to UK SMEs and property finance to developers and real estate investors. The Puma Capital Group comprises four businesses focused on delivering long-term sustainable growth for our investors and partners: Puma Investments, Puma Property Finance, Puma Growth Partners, and Puma Public Markets. Collectively the Group has over £1 billion in assets under management, supports over 14,000 investors, and has funded over £3 billion in property developments across the UK. We are proud to have assisted dozens of businesses across the UK elevate and build to deliver on their brilliant ideas. In the years since we were set up, Puma Capital Group has grown significantly. We are now around 140 people across the Group, with our staff working from our head office in London, and regional offices in Manchester and Edinburgh. It is an exceptionally exciting time for our business. Combining our already very strong track record with ambitious growth strategies, we have already developed our market share substantially and are looking to build further on our success.

At Puma, we are committed to fostering an inclusive and diverse workplace. As an equal opportunity employer, we consider all applicants for employment without regard to race, religion, age, sexual orientation, gender identity, gender reassignment, family or parental status, national origin, veteran status, neurodiversity, or disability status. We strive to provide a work environment free from discrimination and harassment, where everyone has the opportunity to thrive. Our commitment to equal opportunity extends to all aspects of employment, including recruitment, hiring, promotion, compensation, benefits, training, and development. Importantly, research shows that men typically apply for roles when around 60% of the criteria is met, however, women and other underrepresented people often only apply when they tick every box. So, if you think you have what it takes, but don't necessarily meet every single point outlined in the role description, please do still get in touch – we would love to hear from you!