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- Tasks: Support the Founder with diary management, project coordination, and communication.
- Company: Join a prestigious luxury retail brand in a dynamic London office.
- Benefits: Competitive salary, growth opportunities, and a vibrant team culture.
- Why this job: Be the right hand to a visionary leader and shape the future of luxury retail.
- Qualifications: Experience in fast-paced environments and excellent communication skills required.
- Other info: Ideal for those who thrive on multitasking and enjoy high-end events.
The predicted salary is between 36000 - 60000 £ per year.
Our client, a high-end Luxury Retail Brand, is searching for a London-based EA to join their team. They are seeking an experienced and hard-working EA to provide support to their Founder during a period of growth and expansion for the company. With the CEO/Founder regularly travelling abroad, this role will act as their eyes and ears in the London office, working alongside a very successful and close-knit team.
Duties for this role include, but are by no means limited to:
- Complex, multi-time-zone diary ownership for CEO and partners
- Set Senior Leadership Team reviews, agendas, packs, minutes
- Draft, proof, and format letters, emails, briefs, reports, and presentations to a high standard
- Act as first-line comms filter for the CEO - and decide/execute/escalate appropriately
- Translate CEO/partners’ priorities into clear plans, owners, and timelines
- Convert CEO/partners’ priorities into scoped projects with clear outcomes & success metrics
- Coordinate resource/capacity (availability, holidays, cover) to protect timelines
- Produce concise status updates
- Keep different departments aligned on various Projects
- Handle client Instagram DMs professionally; coordinate VIP gifting end-to-end
- Coordinate domestic/international travel, visas, and itineraries and maintain/file accurate records
- Ensure smooth UK office operations, including coordinate meeting logistics, rooms, visitors, and sensitive client/vendor touchpoints
- Maintain structured digital filing for rapid retrieval - create reusable templates, including meeting packs, action logs, travel briefs
- Collate receipts/expenses and liaise with finance for accurate, timely documentation
- Uphold confidentiality; handle sensitive information with tact and diplomacy; represent leadership with calm, sound judgement
- End-to-end Project Management across different teams and being the liaison for all departments
- Ad hoc Business/Personal/Team support when required
This role will ideally require someone who has worked in a fast-paced environment who has proven knowledge of working with a demanding Founder/C-Suite. You must display excellent written/spoken English and have the ability to spin many plates at one time. High-end Event experience would also be a bonus, as well as complex travel coordination.
To be considered for this fantastic role, get in touch today!
Luxury Retail Brand - EA to Founder employer: Pulse Search & Selection Limited
Contact Detail:
Pulse Search & Selection Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Luxury Retail Brand - EA to Founder
✨Tip Number 1
Network like a pro! Reach out to your connections in the luxury retail space and let them know you're on the hunt for an EA role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the brand and its founder. Understand their vision and values, so you can show how your skills align with their goals. This will help you stand out as a candidate who truly gets the company.
✨Tip Number 3
Practice your communication skills! As an EA, you'll be the first line of contact for the CEO. Role-play common scenarios with a friend to ensure you can handle inquiries and filter communications smoothly and professionally.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to find and apply for roles that suit your skills. Plus, it shows you're serious about joining our team and helps us keep track of your application.
We think you need these skills to ace Luxury Retail Brand - EA to Founder
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the EA role. Highlight your experience in supporting high-level executives and managing complex schedules, as this is key for us at StudySmarter.
Showcase Your Communication Skills: Since you'll be acting as a first-line comms filter for the CEO, it's essential to demonstrate your excellent written and spoken English. Use clear, concise language in your application to reflect this.
Highlight Project Management Experience: We love seeing candidates who can manage multiple projects simultaneously. Be sure to mention any relevant experience you have in coordinating tasks across different teams and keeping everyone aligned.
Apply Through Our Website: Don't forget to submit your application through our website! It’s the best way for us to receive your details and get you in the running for this exciting opportunity.
How to prepare for a job interview at Pulse Search & Selection Limited
✨Know Your Stuff
Before the interview, make sure you thoroughly research the luxury retail brand. Understand their values, products, and recent news. This will not only impress them but also help you tailor your answers to align with their vision.
✨Showcase Your Organisational Skills
As an EA, you'll need to juggle multiple tasks. Prepare examples of how you've successfully managed complex schedules or projects in the past. Be ready to discuss specific tools or methods you use to stay organised and efficient.
✨Communicate Clearly
Since you'll be acting as a first-line comms filter for the CEO, demonstrate your communication skills during the interview. Practice articulating your thoughts clearly and concisely, and be prepared to showcase your writing skills with examples of previous correspondence you've handled.
✨Be Ready for Scenario Questions
Expect questions that assess your problem-solving abilities. Think about potential scenarios you might face in this role, such as handling last-minute travel changes or managing conflicting priorities, and prepare your responses to show how you'd tackle these challenges.
