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- Tasks: Provide executive support, manage diaries, and coordinate travel for senior leadership.
- Company: Join a global retail giant known for its innovative culture.
- Benefits: Enjoy a competitive salary, great benefits, and a vibrant work environment.
- Why this job: Be the backbone of leadership and make a real impact in a dynamic setting.
- Qualifications: Experience as an EA with strong organisational and communication skills.
- Other info: Bring your personality to work and thrive in a collaborative atmosphere.
The predicted salary is between 36000 - 60000 £ per year.
Our client is a worldwide retail giant, who are one of the very best known names in their field, and are looking for a dedicated, talented and hardworking EA who can join their London operation.
With responsibility for providing Executive support, consisting of effective calendar and inbox management, time management, organisation of complex travel arrangements, preparation of documents and clear/concise communication, whilst acting as an internal and external ambassador. This is a pivotal role requiring exceptional organisational skills, sound judgement, and the ability to operate effectively in a fast-paced, dynamic environment. The right candidate will be a natural team player who embodies the company values and contributes positively to the culture.
Key Responsibilities include, but are not limited to:
- Provide comprehensive EA support to the Executive Board of Directors
- Manage complex and frequently changing diaries, ensuring optimal time management and prioritisation
- Coordinate international and domestic travel arrangements, including multi-stop itineraries, accommodation, visas, and logistics
- Prepare meeting agendas, presentations, briefing documents and support materials as required
- Undertake confidential administrative duties with discretion and professionalism
- Act as the primary point of contact for internal and external stakeholders on behalf of the executives
- Plan, organise, and deliver internal and external events, including leadership offsites, department meetings, groups events
- Manage logistics, catering, schedules, and communication for key events
- Work closely with the Senior Executive Assistant and support with cover as required
- Build strong working relationships with Reception and across departments and with external partners
- Anticipate and proactively resolve issues before they arise – think outside the box and how actions could impact others
- Support wider administrative processes to help maintain an efficient, well-organised executive function
- Maintain and uphold company values in all interactions, helping to foster a warm and collaborative culture
Skills & Experience
- Previous experience as an EA supporting Board level Executives, ideally within a fast-paced, multi-stakeholder environment
- Proven experience managing complex diaries and international travel
- Strong organisational, multitasking, and prioritisation skills
- Excellent communication skills—both written and verbal
- High level of discretion, integrity, and confidentiality
- Ability to work under pressure and adapt quickly to changing circumstances
- Confident using Microsoft Office and modern workplace systems. Up to date with relevant technology
About the successful candidate:
- Proactive and able to think several steps ahead. Positive energy, considerate and curious by nature
- Highly motivated and driven by excellence with problem solving issues at the forefront
- Warm, approachable, and collaborative—aligned with company culture
- Honest, reliable, and committed to high standards
- Comfortable dealing with directors and senior managers
- Ability to handle sensitive information appropriately and maintain confidentiality at all times
- Ability to handle employee questions/requests and to be an approachable point of contact
- Ability to maintain a calm, positive & logical demeanour at all times
- Develops & continuously strengthens relationships across the business, and externally
- Adaptable communication style to suit situation & individual
- Strong time management skills & ability to manage priorities autonomously
- Is always collaborative & helpful, getting involved when others need support from time to time
- You’ll love the idea of being able to bring your personality to the office!
This is a brilliant opportunity for someone with great EA experience to join a growing and innovative company - with a brilliant benefits package to match! If this sounds like the right next role for you we would love to hear from you.
Global Premium FMCG/Retail Brand - Executive Assistant to Senior Leadership Team in London employer: Pulse Search & Selection Limited
Contact Detail:
Pulse Search & Selection Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Global Premium FMCG/Retail Brand - Executive Assistant to Senior Leadership Team in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the FMCG and retail sectors. You never know who might have a lead on an EA role or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Show them how your skills align with their needs, especially in managing complex diaries and travel arrangements.
✨Tip Number 3
Practice your communication skills! As an EA, you'll need to be clear and concise. Consider mock interviews with friends or use online resources to refine your pitch.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Global Premium FMCG/Retail Brand - Executive Assistant to Senior Leadership Team in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Executive Assistant. Highlight your experience with calendar management, travel coordination, and communication skills. We want to see how your background aligns with the key responsibilities outlined in the job description.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you're the perfect fit for this dynamic role. Don’t forget to mention your proactive approach and ability to handle sensitive information with discretion.
Showcase Your Organisational Skills: In your application, give examples of how you've successfully managed complex diaries or organised events. We love seeing candidates who can think ahead and anticipate needs, so share any relevant experiences that demonstrate these skills.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Pulse Search & Selection Limited
✨Master the Art of Diary Management
Since this role involves managing complex and frequently changing diaries, practice discussing your experience with calendar management. Be ready to share specific examples of how you've prioritised tasks and optimised schedules in previous roles.
✨Showcase Your Travel Coordination Skills
Prepare to talk about your experience with organising international and domestic travel arrangements. Highlight any challenges you faced and how you overcame them, especially with multi-stop itineraries and logistics.
✨Communicate Clearly and Confidently
As an EA, clear communication is key. During the interview, focus on demonstrating your verbal and written communication skills. You might even want to prepare a brief presentation or document to showcase your ability to create concise materials.
✨Emphasise Your Proactive Problem-Solving
This role requires anticipating issues before they arise. Think of examples where you’ve successfully identified potential problems and implemented solutions. Show that you can think several steps ahead and adapt quickly to changing circumstances.
