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- Tasks: Be the friendly face of a creative agency, managing reception and supporting executives.
- Company: Join a world-renowned Creative Agency known for iconic adverts in Soho.
- Benefits: Enjoy a vibrant work culture with opportunities for growth and creativity.
- Why this job: Perfect for those seeking a dynamic role in a prestigious environment with diverse tasks.
- Qualifications: No specific experience required; just bring your enthusiasm and great communication skills.
- Other info: This role is a fantastic stepping stone into the creative industry.
The predicted salary is between 28800 - 43200 £ per year.
Based in the heart of Soho, our client is a world-renowned Creative Agency who has been behind some of the most iconic adverts in history. They are looking for a Receptionist/Junior PA to join the London team in a diverse and crucial role which will drive the culture of the whole Agency. Working in this dual role, no two days will be the same, and duties will include, but are not limited to:
- Maintaining the reception area, ensuring brand and values are implemented through reception.
- Ensuring front of house looks immaculate at all times, checking meeting rooms are left in impeccable shape.
- Meet and greet guests in reception, making them feel special, welcome and at home.
- Recognising key clients, greeting them by name, knowing who they are meeting with, which team they work with, building relationships with them.
- Knowing what meetings are taking place each day and where, personally taking clients to the right meeting room or showing them where they can work when necessary.
- Ensuring clients are shown how / where to work if required.
- Ensuring calls are answered efficiently.
- Maintain Reception material such as senior management lists.
- Liaising and working closely with PAs to ensure that everything runs smoothly.
- When problems arise, be solution-focused and work with Line Managers to overcome and prevent problems going forwards.
- Maintaining confidentiality and sensitivity at all times.
- Demonstrating clear communication, attention to detail and reliability.
- Managing executive diaries to ensure that their day runs smoothly.
- Preparing decks so they are fully ready for any upcoming meetings.
- Planning and executing a travel itinerary so that meetings are never missed and enough time is left.
- Assist with presentation preparations and assisting with run-throughs.
- Ad hoc support to make Execs feel fully prepped.
This is a brilliant role which could act as a stepping stone into one of the most notorious and renowned Agencies in the world - you don’t want to miss out on this one so apply now!
Iconic Global Creative Agency - Receptionist/Junior PA employer: Pulse Ltd
Contact Detail:
Pulse Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Iconic Global Creative Agency - Receptionist/Junior PA
✨Tip Number 1
Familiarise yourself with the agency's recent projects and campaigns. Being able to discuss their iconic adverts and how they align with the agency's values will show your genuine interest and understanding of their work.
✨Tip Number 2
Practice your greeting and guest interaction skills. Since you'll be the first point of contact, demonstrating a warm and welcoming demeanour during any pre-interview interactions can set a positive tone for your application.
✨Tip Number 3
Network with current or former employees of the agency. They can provide valuable insights into the company culture and expectations, which can help you tailor your approach during the interview process.
✨Tip Number 4
Showcase your organisational skills by preparing a mock schedule or travel itinerary for a fictional executive. This will demonstrate your ability to manage time effectively and handle multiple tasks, which is crucial for this role.
We think you need these skills to ace Iconic Global Creative Agency - Receptionist/Junior PA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the responsibilities of a Receptionist/Junior PA. Emphasise any previous roles where you managed front-of-house duties, client interactions, or administrative tasks.
Craft a Compelling Cover Letter: Write a cover letter that showcases your personality and enthusiasm for the role. Mention specific skills that relate to maintaining a welcoming reception area and managing executive diaries, as well as your ability to build relationships with clients.
Showcase Attention to Detail: In your application, provide examples of how you've demonstrated attention to detail in past roles. This could include managing schedules, preparing materials for meetings, or ensuring a tidy workspace.
Highlight Communication Skills: Since this role requires clear communication, make sure to illustrate your communication skills in your application. You can mention experiences where you effectively liaised with teams or clients, ensuring smooth operations.
How to prepare for a job interview at Pulse Ltd
✨Showcase Your People Skills
As a Receptionist/Junior PA, you'll be the first point of contact for clients and guests. Make sure to highlight your interpersonal skills during the interview. Share examples of how you've made people feel welcome and valued in previous roles.
✨Demonstrate Attention to Detail
This role requires a keen eye for detail, especially when it comes to maintaining the reception area and preparing meeting materials. Be prepared to discuss specific instances where your attention to detail has made a positive impact in your work.
✨Be Solution-Focused
Problems can arise in any busy environment. During the interview, emphasise your ability to stay calm under pressure and provide solutions. Share a story where you successfully resolved an issue, showcasing your proactive approach.
✨Research the Agency's Culture
Understanding the agency's brand and values is crucial. Before the interview, take some time to research their past campaigns and overall culture. This will help you align your answers with their expectations and demonstrate your genuine interest in the role.
