Accounts Payable and Office Assistant in City of London

At Pulse Clean Energy, we are passionate about changing energy systems for the better. To do this we are building a team of people who can bring diversity of thought, expertise, and ideas to tackle big issues that will have a positive impact on our lives and the lives of those around us!

We invite you to join our growing, entrepreneurial team who want to make net zero a reality.

Pulse is seeking a proactive, organised individual to join our team and gain exposure to different business functions. Your primary focus will be to support the Corporate Functions Team by processing invoices on our accounting software, managing team expense requests and office support tasks such as ordering supplies and organising team events. You will enhance and nurture our culture by organising company events, planning team away days and arranging training activities.

The role requires a strong attention to detail, to be able to work at a fast pace and the ability to juggle multiple tasks.

Key Responsibilities:

• Managing the end-to-end process for accounts payable including but not limited to posting and coding of invoices in a timely and efficient manner, ensuring relevant approvals and sign offs have taken place.
• Responsible for ensuring that the office provides a welcoming, efficient and safe environment for all; keeping it well stocked with supplies, ensuring equipment such as the coffee machine is clean and stocked and that IT equipment is at a good standard
• Making suggestions for, and organising, various company and team events
• Ensuring that the accounts payable and receivable ledgers are reconciled and any discrepancies and followed up and actioned upon.
• Creating new vendors in our ERP, Microsoft Business Central, ensuring the correct tax coding and account posting groups are set up.
• Managing the daily cash process, and then posting the bank payments and receipts to the correct vendor/ customer accounts.
• Ownership of the weekly payment runs ensuring suppliers are paid on time and accurately.
• Ensuring supplier statements are received and reconciled to the AP ledgers.
• Ensuring credit card expenses are submitted correctly
• Liaise with the facilities management team regarding any building work, events and general maintenance
• Prepare meeting rooms for meetings, including setting up any required technology and ensuring refreshments are available
• Supporting the onboarding of new starters such as ordering IT equipment, providing an induction to the office and organising welcome meetings

What you need to succeed

• Experience in a finance or office support role would be beneficial but not essential
• Highly organised, with the ability to multi-task and prioritise workload.
• Demonstrate a collaborative, positive approach with a willingness to help others
• Be a keen problem solver who can propose effective solutions
• Have the ability to work under pressure and to tight deadlines
• Excellent attention to detail

What Pulse Clean Energy Can Offer You

At Pulse Clean Energy, we foster an inclusive culture that champions innovation, learning, collaboration and problem solving.

Along with a focus on helping you to reach your potential, we have created a benefits package designed to support your physical and mental health, ensure your financial security and assist you through life’s key moments.

Our benefits package includes:

• Insurance policies that provide private medical care, dental care, income protection and critical illness cover
• Remote and flexible working
• Inclusion in our Value Participation Plan (a phantom share scheme to ensure that employees are rewarded as the company grows)
• Family support policies that include 26 weeks full pay for maternity/primary carer leave – and 8 weeks plus gradual return for an additional 4 weeks at full pay for paternity leave/secondary carer leave
• Paid time off for fertility leave, pregnancy loss and compassionate leave