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- Tasks: Be the office superstar, managing supplies, meetings, and events with flair.
- Company: Join a dynamic team that values organisation and teamwork in a vibrant office environment.
- Benefits: Enjoy perks like flexible hours, a welcoming workspace, and opportunities for growth.
- Why this job: This role is perfect for those who thrive in a fast-paced setting and love making things happen.
- Qualifications: Must have 12 months of experience, a positive attitude, and excellent communication skills.
- Other info: Ideal for proactive individuals eager to learn and contribute to a fun workplace culture.
The predicted salary is between 24000 - 36000 £ per year.
The Office Coordinator role will be the go-to person for all things office related. We are seeking an enthusiastic, organised and proactive individual who uses their own initiative and plans ahead. The successful candidate will be a real team player who is self-motivated, efficient and gets stuff done!
Responsibilities:
- Overseeing day-to-day office operations: managing office supplies such as stationery, new starter packs, snacks and ensuring the office is functional and welcoming.
- Greeting guests and coordinating in-office meetings, including catering, room bookings, liaising with facilities team for room setup and AV setup.
- Acting as the primary liaison with facilities and managing office access: creating badges for new hires, organising visitor passes.
- Supporting HR with new starter and leaver logistics, including new starter equipment, keeping up to date with platform access, locker management, and laptop collection.
- Supporting senior leadership team with booking travel, expenses and meetings.
- Supporting Marketing team with events and adhoc tasks.
- Distributing and sending post and arranging couriers.
- Internal and external event coordination including organising company meetings, social and charity events and training sessions.
- Adding new vendors to the systems and raising POs.
- Other adhoc administrative duties as assigned.
Qualifications:
- At least 12 months experience in a similar role.
- Positive, can-do attitude with a keen desire to learn.
- Excellent interpersonal skills - able to work with people inside and outside the business.
- An excellent work ethic and the ability to work in a fast-paced environment.
- Demonstrated time management and organisation skills including the ability to multi-task, set priorities and follow up in a timely manner.
- Strong verbal and written communication skills.
- Excellent Microsoft Office skills and ability to pick up new systems quickly.
Office Coordinator employer: Publicis Media
Contact Detail:
Publicis Media Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Coordinator
✨Tip Number 1
Familiarise yourself with office management tools and software that are commonly used in similar roles. Being well-versed in these systems can give you an edge during the interview process, as it shows your readiness to hit the ground running.
✨Tip Number 2
Demonstrate your organisational skills by preparing a mock schedule or plan for a typical day in the life of an Office Coordinator. This will showcase your proactive approach and ability to manage multiple tasks effectively.
✨Tip Number 3
Network with current or former employees in similar roles to gain insights into the company culture and expectations. This can help you tailor your approach and show that you understand what it takes to succeed at StudySmarter.
✨Tip Number 4
Prepare examples of how you've successfully managed office operations or coordinated events in the past. Being able to share specific experiences will demonstrate your capability and enthusiasm for the role.
We think you need these skills to ace Office Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the Office Coordinator role. Emphasise your organisational skills, ability to manage multiple tasks, and any previous experience in office management or administrative roles.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the position. Mention specific examples of how you've successfully managed office operations or supported teams in the past, demonstrating your proactive approach and team player mentality.
Highlight Relevant Skills: In your application, clearly outline your interpersonal skills, time management abilities, and proficiency in Microsoft Office. Provide examples of how these skills have helped you succeed in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for an Office Coordinator.
How to prepare for a job interview at Publicis Media
✨Show Your Organisational Skills
As an Office Coordinator, organisation is key. Be prepared to discuss specific examples of how you've managed multiple tasks or projects in the past. Highlight your ability to prioritise and keep everything running smoothly.
✨Demonstrate Your Interpersonal Skills
This role requires excellent communication with various teams and guests. During the interview, showcase your interpersonal skills by engaging with the interviewer and providing examples of how you've successfully collaborated with others in previous roles.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities. Think about potential scenarios you might face as an Office Coordinator, such as handling a last-minute meeting setup or managing office supplies. Prepare your responses to demonstrate your proactive approach.
✨Familiarise Yourself with Microsoft Office
Since strong Microsoft Office skills are essential for this position, brush up on your knowledge of the software. Be ready to discuss how you've used these tools effectively in your previous roles, and consider mentioning any new systems you've quickly adapted to.
