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- Tasks: Be the office superstar, managing supplies, meetings, and guest experiences daily.
- Company: Join a dynamic team that values collaboration and a welcoming work environment.
- Benefits: Enjoy perks like flexible hours, social events, and a supportive culture.
- Why this job: This role offers a chance to make an impact while developing essential organisational skills.
- Qualifications: Strong Microsoft Office skills and a knack for learning new systems are essential.
- Other info: Perfect for those who thrive in a fast-paced, people-oriented environment.
The predicted salary is between 36000 - 60000 £ per year.
The Office Coordinator role will be the go-to person for all things office related. Responsibilities include:
- Overseeing day-to-day office operations: managing office supplies such as stationery, new starter packs, snacks and ensuring the office is functional and welcoming.
- Greeting guests and coordinating in-office meetings, including catering, room bookings, liaising with facilities team for room setup and AV setup.
- Acting as the primary liaison with facilities and managing office access: creating badges for new hires, organising visitor passes.
- Supporting HR with new starter and leaver logistics, including new starter equipment, keeping up to date with platform access, locker management, and laptop collection.
- Supporting senior leadership team with booking travel, expenses and meetings.
- Internal and external event coordination including organising company meetings, social and charity events and training sessions.
- Excellent Microsoft Office skills and ability to pick up new systems quickly.
Administration Manager/coordinator employer: Publicis Media
Contact Detail:
Publicis Media Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Manager/coordinator
✨Tip Number 1
Familiarise yourself with office management software and tools that are commonly used in the industry. Being well-versed in these systems will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Network with current or former employees in similar roles. They can provide valuable insights into the company culture and specific expectations for the Office Coordinator position, which can help you tailor your approach during interviews.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in the past. This will highlight your ability to handle the diverse responsibilities of the role effectively.
✨Tip Number 4
Research StudySmarter's values and mission. Understanding our goals will allow you to align your responses during interviews, demonstrating that you're not just a fit for the role, but also for our company culture.
We think you need these skills to ace Administration Manager/coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office management and coordination. Emphasise your skills in managing supplies, coordinating meetings, and supporting HR functions, as these are key aspects of the role.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the Office Coordinator position. Mention specific examples of how you've successfully managed office operations or coordinated events in the past to demonstrate your suitability for the role.
Highlight Technical Skills: Since excellent Microsoft Office skills are essential, be sure to mention your proficiency with these tools. If you have experience with other office management software, include that as well to show your adaptability.
Showcase Communication Skills: As the role involves liaising with various teams and greeting guests, highlight your strong communication skills. Provide examples of how you've effectively communicated in previous roles, whether through coordinating meetings or managing visitor access.
How to prepare for a job interview at Publicis Media
✨Showcase Your Organisational Skills
As an Administration Manager/Coordinator, your ability to organise and manage multiple tasks is crucial. Be prepared to discuss specific examples of how you've successfully coordinated events or managed office operations in the past.
✨Demonstrate Your Communication Skills
You'll be the go-to person for both internal and external communications. Highlight your experience in liaising with different teams and stakeholders, and be ready to explain how you ensure clear and effective communication.
✨Familiarise Yourself with Office Management Tools
Since excellent Microsoft Office skills are essential, make sure you're comfortable discussing your proficiency with these tools. If you've used any specific office management software, mention that too, as it shows your adaptability.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle specific situations, such as managing office supplies or coordinating an event. Think through potential scenarios and prepare your responses to demonstrate your problem-solving abilities.
