Office Space Planner (Part-Time)

Company Description: Publicis Groupe is one of the largest advertising agency holding companies in the world and a global leader in the fields of marketing, communications, and digital transformation. A Connecting Company for the Connected Age, Publicis Groupe delivers winning solutions for clients through the Power of One - driven by a common purpose, a powerful spirit, shared behaviours, great character and a relentless focus on our clients. Publicis Re:Sources is the backbone of Publicis Groupe, bringing to life the Power of One offering. We are Publicis Groupe's Shared Services Platform, and have grown to 6,000+ professionals supporting 63+ markets and servicing a network of prestigious agencies across the globe. We provide Publicis Groupe agencies with the business solutions, technology platforms and expertise they need to transform, innovate and increase productivity.

Overview: The FM department requires an office space planner to join their team to maintain accurate and up-to-date office space plans for all of the managed properties within the portfolio. To deliver a space planning service to the clients, to facilitate and manage minor moves, alterations, refurbishments and general churn with the Property Manager.

Responsibilities:

• To maintain and update all plans for the portfolio.
• Manage space planning requirements as and where required.
• Producing accurate numbered plans pre-project moves, demonstrating clearly existing and proposed layouts for relocation and project teams to deliver upon.
• Liaise with IT and relocation contractors to ensure full brief is provided.
• Manage minor projects/moves etc with Property Manager.
• Ensure a sound understanding of, demonstrate commitment to & comply with all legislation & Publicis Groupe Policies (Janus) relevant to your role & all activities undertaken in that role.
• Actively develop and maintain strong working relationships with all Re:Sources personnel and internal/external clients and vendors both at an interpersonal level and across all business processes within the wider business environment.
• Actively maintain communication and behaviour standards that foster a culture of strong customer and service excellence both within Re:Sources and across all customer and supplier organisations.
• Need to have the ability to develop and maintain strong working relationships and communication with tenants/clients.

Qualifications:

• High proficiency in AutoCAD (2016) LT or better.
• Demonstrable knowledge of space planning standards and related industry regulations.

Skills (including technology):

• Good Microsoft Office skills, especially in Excel and Outlook.
• Knowledge of SAP preferred.
• Strong management and communication skills.

Attributes/behaviours:

• Self-starter.
• Can-do attitude with an attention to detail.
• Organised and methodical.
• Friendly, open personality.

Additional Information: We are a Disability Confident Employer and are committed to providing a fair assessment process and are happy to discuss and explore reasonable adjustments during the hiring process. Publicis Groupe UK fosters an inclusive environment through our inspirational Employee Action Groups (EAGs). We have a comprehensive benefits offering. Our full health and lifestyle benefits package will be shared with you when you join us. In addition to key benefits like Pension, Life Assurance, Income Protection and Private Medical, some of our other benefits are:

• Annual Leave (25 days plus 8 bank holidays), increasing after 5 years, by 1 day per additional service up to 30 days.
• Birthday Day Off that can be used in your birthday month and the opportunity to Buy or Sell Holiday at the start of each year.
• Flexible Bank Holidays, you can switch the 2 Easter bank holidays for other days of your choosing.
• Reflection Days for time away from work to focus on what works best for you.
• Work your World, after completion of one year, you have the opportunity to work anywhere in the world, where there is a Publicis Groupe office, for up to 6 weeks a year.
• Help@Hand, our lifestyle and wellbeing app that supports you and your family; 24/7 Helpline, Remote GPs, Medical or 2nd Opinion, Mental Health & Wellbeing, Physiotherapy, 1-2-1 Lifestyle Coaching, Nutritional Consultations, Savings & Discounts and lots more.
• Inclusive Policies to support you and your family including enhanced Family Leave, Disability, Carers, Transitioning at Work, Flexible Working, Menopause.
• Local discounts, restaurants & retailers in Westfield White City.
• Onsite Café with complimentary breakfast, a subsidised lunch menu, and an in-house barista.