At a Glance
- Tasks: Support the Company Secretary team with governance and administrative activities in a fast-paced environment.
- Company: Join a leading corporate governance function within a UK workplace pension scheme.
- Benefits: Competitive salary, hybrid working, and opportunities for professional growth.
- Other info: Perfect for those who thrive on managing multiple priorities and engaging with stakeholders.
- Why this job: Be part of a dynamic team supporting senior leadership and making a real impact.
- Qualifications: Experience in high-level admin support and strong organisational skills required.
3-Month Fixed Term Contract
Submit your CV and any additional required information after you have read this description by clicking on the application button.
Canary Wharf | Hybrid Working (1-2 days in the office per week)
Annual Salary: £38,000 pro rata
Start Date: ASAP
An exciting opportunity has arisen for an organised and highly professional Governance & Board Support Coordinator to join a leading corporate governance function within a fast-paced and collaborative environment.
Sitting within the General Counsel Directorate, the Corporate Secretariat team provides high-quality governance support to senior leadership and Board members. This role will play a key part in ensuring the smooth running of Board and Committee activity while delivering first-class administrative and operational support to senior stakeholders.
This role is with a UK workplace pension scheme established by the government to help employers provide pension savings for their employees. It offers low-cost retirement savings options and supports automatic enrolment, helping millions of workers save for retirement across the UK.
The Role
Working closely with the Company Secretary team and senior leadership, you will provide proactive and confidential support across a broad range of governance and administrative activities. This is an excellent opportunity for someone who thrives in a fast-moving environment, enjoys managing multiple priorities, and is confident engaging with senior stakeholders.
Key Responsibilities
- Provide administrative and operational support to the Company Secretariat team
- Manage complex diaries and coordinate meetings for Non-Executive Board Members and senior stakeholders
- Organise Board and Committee meetings, including logistics, agendas, papers, and catering
- Manage inboxes effectively, prioritising urgent matters and drafting responses where appropriate
- Handle confidential information with professionalism and discretion
- Coordinate travel and accommodation arrangements
- Support onboarding and induction processes for new starters
- Manage expenses, purchasing requests, and record keeping in line with internal procedures
- Build strong working relationships across the organisation, including Board-level stakeholders
- Support projects and discrete pieces of work on behalf of senior leadership
Essential Professional Experience
- Previous experience providing high-level administrative support within a busy office environment
- Strong organisational skills with the ability to manage multiple priorities independently
- Experience supporting senior executives or Board-level stakeholders
- Excellent interpersonal and communication skills
- Strong attention to detail and ability to work with discretion and confidentiality
- Confidence using Microsoft Office and learning new systems quickly
- A proactive, solutions-focused approach with strong judgement and initiative
Company Secretary Team Assistant in Poplar employer: Public Sector
Join a leading corporate governance function in Canary Wharf, where you will thrive in a fast-paced and collaborative environment. As a Company Secretary Team Assistant, you will benefit from hybrid working arrangements, competitive salary, and the opportunity to support senior leadership while developing your skills in governance and administration. The organisation is committed to employee growth, offering a supportive culture that values professionalism and discretion, making it an excellent employer for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Company Secretary Team Assistant in Poplar
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that dream job.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We recommend jotting down key points about their governance practices and recent projects. This will show you’re genuinely interested and ready to contribute!
✨Tip Number 3
Practice your responses to common interview questions. We suggest doing mock interviews with friends or family. The more comfortable you are, the better you’ll perform when it counts!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way in leaving a positive impression. We believe it shows your enthusiasm and professionalism, which is exactly what they’re looking for.
We think you need these skills to ace Company Secretary Team Assistant in Poplar
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the job description. Highlight your organisational skills and any experience you have in supporting senior stakeholders, as these are key for this role.
Craft a Compelling Cover Letter:Use your cover letter to tell us why you're the perfect fit for the Company Secretary Team Assistant role. Share specific examples of how you've managed multiple priorities and supported high-level executives in the past.
Showcase Your Attention to Detail:In your application, demonstrate your strong attention to detail. This could be through the way you format your CV or how you articulate your experiences. We love candidates who take pride in their work!
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for this exciting opportunity.
How to prepare for a job interview at Public Sector
✨Know Your Governance Stuff
Make sure you brush up on corporate governance principles and the role of a Company Secretary. Familiarise yourself with the specific responsibilities outlined in the job description, as this will show your genuine interest and understanding of the position.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational abilities, especially in managing complex diaries and coordinating meetings. Think of situations where you successfully juggled multiple priorities and how you ensured everything ran smoothly.
✨Engage with Confidence
Since you'll be interacting with senior stakeholders, practice your communication skills. Be ready to discuss how you've built strong working relationships in the past and how you handle confidential information with discretion.
✨Be Proactive and Solutions-Focused
Demonstrate your proactive approach by sharing instances where you identified problems and implemented solutions. This is key in a fast-paced environment, so think of examples that showcase your initiative and judgement.
