Executive Assistant in Kingston upon Thames

Location: South-West London – Hybrid (3 days office / 2 days home)

Contract: 2-month minimum, with potential to extend

Day Rate: £250–£300 per day via Umbrella company

Working Hours: 8:30am–5:30pm

Start Date: ASAP – applicants can have a maximum 1 weeks’ notice

Goodman Masson are delighted to be partnering with a leading global organisation to recruit an experienced Executive Assistant on an initial 2-month contract, with the potential for extension. This is an excellent opportunity for a highly organised and proactive EA to join a collaborative team of five EAs, supporting senior executives through a period of significant organisational transformation.

The Role

You will provide high-level executive support to the COO and CPO, taking ownership of complex diary management, international travel coordination and day-to-day executive administration. The role will suit an EA who is highly detail-focused, proactive and confident operating as a trusted and diplomatic gatekeeper for senior stakeholders.

Key Responsibilities

• Calendar & Schedule Management
  • Manage complex, shifting calendars for both executives, proactively resolving conflicts and prioritising time based on business impact
  • Schedule and coordinate internal and external meetings, including cross-time-zone coordination
  • Anticipate scheduling needs around offsites and Exec Team staff meeting
  • Build relationships with other EAs/leadership teams to ensure smooth cross-departmental coordination
• Meeting & Event Coordination
  • Organise and manage logistics for leadership meetings, offsites, and team events (venue, catering, AV, materials)
  • Prepare agendas, capture action items/minutes, and follow up on outstanding items
• Travel Management
  • Book and manage domestic/international travel itineraries, accommodations, and ground transport
  • Handle last-minute changes and disruptions efficiently
  • Prepare travel expense reports and reconcile receipts
  • Maintain trackers/dashboards for key initiatives owned by the CPO and COO
• Confidentiality & Judgment
  • Handle sensitive company, personnel, and strategic information with discretion
  • Exercise sound judgment on prioritisation and escalation without explicit direction
  • Manage conflicting priorities between two executives with tact and diplomacy
• Administrative & Office Support
  • Process expense reports, invoices, and reimbursements

About You

We’re looking for an experienced EA who can hit the ground running and immediately provide high-quality support. The three key qualities are:

• Exceptional attention to detail – you will spot the small things others might miss and proactively ensure nothing falls through the cracks.
• Proactive and 'on the ball' – you will anticipate requirements, stay ahead of your executives and confidently manage competing priorities.
• Gravitas, integrity, discretion and executive presence – you’ll have the gravitas to operate confidently with C-suite stakeholders and act as a trusted gatekeeper.

Required Experience:

• Extensive experience as an Executive Assistant supporting senior/C-suite executives.
• Strong diary management and international travel coordination experience.
• Experience working in a fast-paced, complex and collaborative environment.
• Excellent organisational and communication skills.
• The confidence and judgement to manage sensitive and confidential information.
• Strong minute-taking and broader executive administration skills.
• A collaborative approach and the ability to work effectively alongside other EAs and support functions.
• Immediate availability, with a maximum one-week notice period.

What’s on Offer?

• £250–£300 per day via Umbrella company, dependent on experience.
• Initial 2-month contract with potential for extension.
• Hybrid working – 3 days onsite and 2 days from home.
• Working hours of 8:30am–5:00pm, with no regular evening or late-night calls.
• Free onsite parking.