At a Glance
- Tasks: Provide proactive admin support to senior stakeholders in a fast-paced commodities business.
- Company: Dynamic commodities firm with a collaborative and high-pressure environment.
- Benefits: Competitive daily rate, opportunity for growth, and hands-on experience with AI tools.
- Other info: Fast-paced office environment with excellent career development opportunities.
- Why this job: Join a vibrant team and enhance your skills while working with cutting-edge technology.
- Qualifications: Experience as an EA or similar role, strong organisational skills, and AI tool proficiency.
- Executive Assistant
- £285–£300 per day via Umbrella
- London – Bank | 5 days per week in the office
- ASAP start | 12-month contract
- We are currently recruiting for a
Executive Assistant to provide high-quality, proactive administrative and operational support to a fast-paced Commodities business, supporting senior stakeholders across the Metals and Energy desks.
This is a high‑pressure front‑office environment where priorities can change quickly, so we are looking for someone who is highly organised, resilient and confident working with senior stakeholders.
You will be supporting approximately five senior stakeholders, from Senior Manager through to Director level, and will need to be comfortable dealing with a range of personalities and competing demands.
The Opportunity
This is an excellent opportunity for an experienced
EA, PA, Desk Assistant or Team Assistant who has worked within banking, financial services, professional services or another similarly fast‑paced environment .
A key focus of the role will be embracing technology and finding smarter ways of working.
Strong, hands‑on experience using AI tools is essential , with experience of
Microsoft Copilot, Chat GPT, Claude, Gemini or similar platforms highly desirable.
We are particularly interested in candidates who are actively using AI in their current role and have a genuine curiosity and enthusiasm for how AI can improve administrative efficiency and productivity.
Key Responsibilities
- Provide proactive administrative and operational support to the Commodities team.
- Provide day‑to‑day EA/PA and desk support to senior stakeholders.
- Manage complex diaries, appointments and meeting logistics.
- Coordinate internal and external meetings, workshops, training sessions, conference calls and team events.
- Take accurate and professional meeting minutes and ensure key actions are captured and followed up.
- Maintain and update
RAID logs , ensuring risks, actions, issues and dependencies are clearly recorded and monitored.
- Arrange travel, accommodation and transport, preparing detailed itineraries where required.
- Process travel, entertainment and other business expenses accurately and promptly.
- Support purchase order requests, invoice processing and procurement administration.
- Liaise professionally with internal teams and external contacts on behalf of senior stakeholders.
- Coordinate visitors and support wider office‑based team activity.
- Assist with onboarding arrangements for new joiners, including access, equipment and practical setup.
- Support wider team administration, including couriers, supplies, desk moves and ad hoc business requirements.
- Use Microsoft 365 and
AI‑enabled productivity tools to improve efficiency, prepare documents and streamline administrative processes.
- Identify opportunities to improve processes and encourage the adoption of new technology and more efficient ways of working.
- What We’re Looking For
Essential
- Previous experience as an
EA, PA, Desk Assistant, Team Assistant or similar administrative support professional .
- Experience working in a fast‑paced, high‑pressure environment , ideally within banking, financial services, commodities or professional services .
- Proven experience supporting senior stakeholders , ideally at Senior Manager, Director or equivalent level.
- Strong, hands‑on experience using AI tools in a professional environment, such as
Microsoft Copilot, Chat GPT, Claude, Gemini or similar .
- A genuine interest in AI and a proactive approach to identifying how technology can improve ways of working.
Proven meeting minute‑taking experience.
Proven experience maintaining RAID logs.
- Exceptional organisation skills and the ability to manage a high volume of competing priorities.
- Excellent stakeholder management and communication skills.
- A resilient, confident and thick‑skinned approach , with the ability to work effectively with demanding or challenging personalities.
- Excellent attention to detail and the ability to work accurately under pressure.
- Strong Microsoft 365 skills.
- Working Environment
The Commodities floor is fast‑paced, demanding and highly collaborative , so this role will suit someone who enjoys working at the heart of a busy front‑office operation.
The role is fully office‑based, Monday to Friday, 08:30–18:00 , and requires someone who is comfortable working in person alongside senior stakeholders and the wider Commodities team.
Start date
ASAP — candidates who are immediately available or can provide no more than two weeks’ notice are particularly encouraged to apply.
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Executive Assistant employer: Public Sector
As a leading player in the Public Sector, we pride ourselves on being an excellent employer that values innovation and collaboration. Our fully remote work culture allows for flexibility while fostering a supportive environment for professional growth, with opportunities to make a significant impact during our crucial growth phase. Join us and be part of a team that is dedicated to transforming talent strategy and driving organisational development across Europe.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Join Financial Networking Events
Jump into local finance meetups and conferences — they’re a goldmine for temporary roles in banking and financial services. You can chat with industry professionals and even get leads on upcoming opportunities that might not be posted online yet.
✨Utilise Temp Agencies Specialised in Finance
Reach out to temp agencies that focus on the banking sector. They often have strong ties with various firms and can help you secure short-term gigs that can help beef up your CV and get your foot in the door at firms like Public Sector.
✨Connect with Alumni from Your Uni
Don't underestimate the power of your university’s alumni network. Many former students are working in banking and can help you find temporary roles or even offer mentorship. Reach out directly or attend alumni events to broaden your circle.
✨Stay Active on Job Boards and Company Websites
Keep your eyes peeled on job boards specifically for finance roles. Companies like Public Sector might post temporary positions directly on their sites, so make sure to apply there too. Set alerts to catch those roles the moment they go live!
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Show Off Your Academic Achievements:In banking and financial services, your academic record can really make you stand out. List relevant grades, certifications, or coursework on your CV, especially if you've taken finance-related modules. This is particularly important for a temporary role where qualifications can help you shine even brighter!
Highlight Relevant Experience:If you’ve done any internships, part-time roles, or even coursework that aligns with banking or finance, make sure you include those! Showcase specific tasks where you used quantitative skills or analytical thinking, as this is what the hiring managers at Public Sector will be keen to see in your application.
Tailor Your Cover Letter Purposefully:When writing your cover letter, focus on why you’re interested in a temporary position at Public Sector. Let them know how you can quickly adapt to the team's needs and how eager you are to learn the ropes of the banking sector during this short stint. Your motivation and enthusiasm could really set you apart!
Be Prepared with References:For temporary roles, references can play a crucial role in your application. Make sure you’ve got a couple of references lined up who can vouch for your skills and work ethic. This helps to give Public Sector confidence in your short-term commitment to the role.
How to prepare for a job interview at Public Sector
✨Brush Up on Financial Regulations
Since this is a role in banking and financial services, be ready to discuss key regulations like MiFID, Basel III, or GDPR. These are hot topics, and your awareness of how they impact daily operations can give you a significant edge during your interview with Public Sector.
✨Showcase Your Analytical Skills
Prepare for interview questions that assess your analytical abilities. You might need to tackle hypothetical scenarios involving risk assessment or financial forecasting. Bringing examples of relevant projects or coursework can emphasise your practical understanding of these concepts.
✨Highlight Flexibility and Adaptability
For a temporary role, showing that you can quickly pick up new processes and tools is crucial. Be ready to discuss previous experiences where you had to adapt to changing requirements or tight deadlines, as this will reassure Public Sector that you’re a reliable team player.
✨Demonstrate a Willingness to Learn
In a temporary position, leaning into your eagerness to learn can really set you apart. Be prepared to share how you’re staying updated on industry trends or any additional training you've pursued. Employers appreciate candidates who are proactive about their development—even for short-term roles.
