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- Tasks: Provide executive support to Directors and manage their busy schedules effectively.
- Company: Join the Electoral Commission, ensuring trust and integrity in UK elections.
- Benefits: Enjoy flexible working, 28+ days holiday, and a Civil Service Pension.
- Why this job: Be part of a transformative journey in a vital democratic institution.
- Qualifications: Degree or equivalent experience, with strong admin and communication skills.
- Other info: Collaborative team environment with opportunities for personal and professional growth.
The predicted salary is between 31549 - 33126 £ per year.
Executive Support Officer
Basis: Permanent, Full time 36 hours per week
Salary: £31,549 to £33,126 per annum. London-based employees receive an additional £3,217 London weighting. A £312 tax-free working from home allowance is also payable annually.
Location: London (Hybrid - min. 2 days in office)
Benefits: Outstanding benefits including Civil Service Pension Scheme, flexible working, 28+ days holiday, and more.
About the Electoral Commission
The Electoral Commission is the UK's independent body overseeing elections and regulating political finance. Everything we do is about ensuring trust, participation, and integrity in the democratic process. As we enter a bold new chapter under our five-year Corporate Plan, we are increasing our workforce and transforming how we plan and deliver core services. This post plays a central role in that journey.
About the role
To provide executive support to Directors and the wider senior leadership team, understanding and managing their needs to enable them to effectively use their time. To provide diary management and briefings, support meetings and coordinate events effectively. To contribute to outputs that support the Commission's strategic objectives.
Day to day, you will:
- Plan, schedule & monitor work to meet objectives, deadlines and other requirements (meetings, events, expenses etc).
- Work independently within established procedures and practices, referring more complex or unusual issues to a manager or more experienced colleague (corporate meetings, travel bookings, away days etc).
- Prepare written materials such as agendas, letters and follow up on action points that support decision-making and operational delivery.
- Monitor processes, identify gaps or inefficiencies, and recommend improvements supported by evidence (discussed at team meetings and team away days, or at 121s).
About the team
The post-holder will work closely with the Directors they support; their line manager, Business Services Team (BST), other Directors, Chief Executive, Chair, colleagues across all teams and external stakeholders to provide expert executive support and administrative skills.
You will bring:
- Educated to degree standard or demonstrable equivalent work experience.
- Experience of actively managing busy schedules and providing administrative support including minute taking.
- Experience of working with a range of stakeholders and establishing collaborative relationships to help the organisation deliver its strategic objectives.
- Experience of planning and prioritising own workload effectively to ensure that those you are supporting are able to meet their priorities and objectives.
- Experience of meeting deadlines often under tight timescales and demonstrating attention to detail.
- Experience of dealing with confidential and sensitive information and demonstrating discretion.
- Ability to manage competing priorities and deliver deadlines, working independently.
- Excellent verbal and written communication skills.
- Excellent relationship-building and stakeholder management skills.
- Ability to anticipate problems or issues and propose possible options.
Why work for us?
We offer a strong total reward package, including flexible working and hybrid model (40% office minimum) 28 rising to 30 days annual leave.
RPO Executive Support Officer in London employer: Public Sector Resourcing
Contact Detail:
Public Sector Resourcing Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land RPO Executive Support Officer in London
✨Tip Number 1
Network like a pro! Reach out to current or former employees at the Electoral Commission on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by practising common questions related to executive support roles. Think about how your experience aligns with their needs, especially around managing busy schedules and stakeholder relationships.
✨Tip Number 3
Showcase your organisational skills! During the interview, share specific examples of how you've successfully managed competing priorities and tight deadlines in previous roles. This will demonstrate you're the right fit for the job.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team at the Electoral Commission.
We think you need these skills to ace RPO Executive Support Officer in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Executive Support Officer role. Highlight your experience in managing busy schedules and supporting senior leaders, as this will show us you understand what we're looking for.
Showcase Your Skills: Don’t just list your skills; give us examples of how you've used them in previous roles. Whether it’s diary management or preparing written materials, we want to see how you’ve made an impact in your past positions.
Be Clear and Concise: When writing your application, keep it straightforward and to the point. We appreciate clarity, so make sure your communication is easy to read and free from jargon. This reflects the excellent verbal and written skills we’re after!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the details you need about the role and our organisation there!
How to prepare for a job interview at Public Sector Resourcing
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Support Officer. Familiarise yourself with the Electoral Commission's mission and how your role contributes to their strategic objectives. This will help you articulate how your skills align with their needs.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed busy schedules and prioritised tasks in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers, highlighting your ability to handle competing priorities and meet tight deadlines.
✨Demonstrate Discretion and Professionalism
Since you'll be dealing with confidential information, it's crucial to convey your understanding of discretion. Share experiences where you've handled sensitive matters professionally, ensuring that you respect privacy while still achieving results.
✨Build Rapport with Interviewers
Establishing a good relationship with your interviewers can set you apart. Be friendly, engage in small talk, and show genuine interest in their work. This will not only make you memorable but also demonstrate your excellent relationship-building skills, which are vital for the role.