Facilities Administrator

On behalf of the MOD, we are looking for a Facilities Administrator (Inside IR35) for a 12 month contract which requires 5 days a week onsite at Oakhanger military base in Hampshire. The Ministry of Defence (MOD) is a central government department with a mission to protect our country and provide the ultimate guarantee of its security and independence, as well as helping to protect its values and interests abroad. SC Clearance is an essential requirement for this role, as a minimum you must be willing & eligible to undergo checks.

Please note, due to the exceptional requirements of this position (short-term nature of this role and speed at which we require a postholder in situ) preference may be given to candidates who meet all of the essential criteria and hold active security clearance.

As a Facilities Administrator, your main responsibilities will be:

• Process and coordinate visitor requests, including maintaining access lists and controlling the document library.
• Support meetings by preparing agendas, issuing invitations, taking minutes, and distributing outputs and action points to stakeholders.
• Use internal MoD platforms for finance and purchasing.
• Manage ordering and stock control of stationery supplies.
• Update and distribute MOD policy statements to relevant personnel.
• Review and update MOD site documentation to ensure accuracy and compliance.
• Maintain and update SharePoint document libraries to ensure documents are current and accessible.
• Coordinate conference room bookings to meet organisational requirements.
• Collect and correlate meter reading data to support facilities management.
• Manage fuel ordering processes to maintain operational readiness.

Essential Skills

• Experience as an administrator within busy departments ideally in the public sector.
• Extensive stakeholder engagement across the business.
• Experience of reception cover, arranging meetings and minute taking.
• Support across the facilities management teams onsite.
• Strong IT skills including SharePoint and Microsoft 365.

Please be aware that this role can only be worked within the UK and not Overseas.

Disability Confident

As a member of the Disability Confident Scheme, the MOD guarantees to interview all candidates who have a disability and who meet all the essential criteria for the vacancy. In cases where we have a high volume of candidates who have a disability who meet all the essential criteria, we will interview the best candidates from within that group. This scheme encourages candidates with a disability and/or neurodivergence to apply.

Armed Forces Covenant

The MOD guarantees to interview veterans or spouses/partners of military personnel who meet all the essential criteria for the vacancy. In cases where we have a high volume of ex-military candidates/military spouses or partners, who meet all of the essential criteria, we will interview the best candidates from within that group.

In applying for this role, you acknowledge the following: this role falls in scope of the Off Payroll Working in the Public Sector legislation. Any rates of payment quoted will reflect the gross rate per day for the assignment and will be subject to appropriate taxes and statutory costs. As such the payment to the intermediary and your income resulting from this contract will be different.