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- Tasks: Support the Accommodation & Administration team with office services and project management.
- Company: Join UKAEA, a leading organisation in the energy sector.
- Benefits: Competitive pay, hands-on experience, and a vibrant work environment.
- Why this job: Be part of exciting office projects and make a real difference on campus.
- Qualifications: Proven administrative skills, IT proficiency, and a proactive attitude.
- Other info: Great opportunity for career growth and learning in a dynamic setting.
The predicted salary is between 24000 - 36000 £ per year.
On behalf of UKAEA, we are looking for an Administrative Assistant for a 12 month contract working with an expectation of 5 days attendance in the Culham Campus, Oxford office.
To provide support to Accommodation & Administration team of Estates in the following area:
Office Services:To work as a member of a team providing office services to site. There will be two components to the role. In particular working on the Robin desk and meeting room booking system. This will require someone who is comfortable with learning and using the software, exploring and using its functionality. They will be responsible for producing regular reports most of which are bespoke.
Your main responsibilities will be:
- To work on a major office project where the candidate would be given tasks related to preparation of offices and would be expected to go to location and carry out the task, scoping requirements, problem solving, keeping clear notes to allow them to report back any issues.
- To support staff on office moves to ensure timely completion of the programmes.
- To contribute to management of site furniture stocks, updating and maintaining the furniture inventory.
- To problem solve and make decisions on provision of furniture for existing spaces to meet requirements, timescales, efficiency and cost effectiveness.
- To ensure rooms are ready to be used as required - furniture in place, IT equipment and telephones in place, power and data cables provided to each desk and stowed tidily beneath the desks.
- To contribute to management of furniture storage space to maximise efficient use of the space and to enable the workforce moving and storing furniture to work effectively.
- To deal with office services requests arising through the helpdesk.
- To work on other systems as required: the Robin desk booking software, office services request ticket system etc.
- To undertake the administration related to the above tasks.
- To undertake other office service tasks as directed.
The role requires a person who is proactive, ready to undertake a variety of tasks within a working day. Many of the office services tasks require the person to visit locations across the extensive Culham Campus.
Essential:- Proven Administrative skills and experience
- Analytical skills and experience
- IT Skills - Microsoft 365
- Open minded and willingness to learn
- Proven People skills
Please be aware that this role can only be worked within the UK and not Overseas.
Administrative Assistant employer: Public Sector Resourcing CWS
Contact Detail:
Public Sector Resourcing CWS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant
✨Tip Number 1
Get to know the company! Research UKAEA and their projects. This will help you tailor your conversations during interviews and show that you're genuinely interested in the role.
✨Tip Number 2
Network like a pro! Connect with current or former employees on LinkedIn. A friendly chat can give you insider info and might even lead to a referral.
✨Tip Number 3
Practice makes perfect! Prepare for common interview questions related to administrative tasks and problem-solving. Role-play with a friend to boost your confidence.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Administrative Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administrative Assistant role. Highlight your administrative skills and experience, especially any relevant IT skills like Microsoft 365. We want to see how you can bring value to our team!
Show Off Your People Skills: Since this role involves working with various teams, don’t forget to showcase your people skills in your application. Share examples of how you've effectively communicated or collaborated with others in past roles.
Be Proactive in Your Cover Letter: In your cover letter, demonstrate your proactive attitude. Mention specific instances where you took initiative in previous jobs, especially in problem-solving or managing tasks efficiently. We love a go-getter!
Apply Through Our Website: Finally, make sure to apply through our website for a smooth application process. It’s the best way for us to receive your application and keep track of it. We can’t wait to hear from you!
How to prepare for a job interview at Public Sector Resourcing CWS
✨Know Your Software
Familiarise yourself with the Robin desk booking system and any other software mentioned in the job description. Being able to discuss your experience or willingness to learn these tools will show that you're proactive and ready to hit the ground running.
✨Showcase Your Problem-Solving Skills
Prepare examples of how you've tackled challenges in previous roles, especially those related to office management or administration. Highlighting your analytical skills and decision-making abilities will demonstrate that you can handle the responsibilities of the role effectively.
✨Be Ready to Discuss Teamwork
Since this role involves working closely with the Accommodation & Administration team, think of instances where you've successfully collaborated with others. Emphasising your people skills will help convey that you're a great fit for their team-oriented environment.
✨Prepare Questions
Have a few thoughtful questions ready about the office project or the team dynamics. This shows your genuine interest in the role and helps you assess if it's the right fit for you too. Plus, it gives you a chance to engage with the interviewers!
