At a Glance
- Tasks: Support national screening programmes by managing participant records and communications.
- Company: Join Public Health Wales, dedicated to improving health for everyone.
- Benefits: Part-time hours, flexible working arrangements, and a chance to make a real difference.
- Other info: Collaborative environment with opportunities for personal and professional growth.
- Why this job: Be part of a vital team that impacts lives and promotes health in Wales.
- Qualifications: Previous admin experience, excellent communication skills, and Welsh language proficiency required.
The predicted salary is between 37035 - 45265 £ per year.
Breast Test Wales is looking for a highly motivated and competent part-time Screening Pathway Administrator to join our team and play a vital part in a rewarding role.
Working within Breast Test Wales the post holder will be supporting the delivery of national screening programmes in Wales by providing essential pathway administration functions, including scheduling, processing data, extracting, and analysing information for participant screening records and handle participant communications.
You will provide comprehensive administrative support and excellent customer service within a busy, sensitive environment.
You must have previous administrative experience in a customer service environment and possess excellent communication skills.
You must also demonstrate excellent organisational skills and be able to work under pressure, prioritise workloads and work to deadlines.
The ability to work successfully as part of a team is essential for this role.
The post-holder will offer advice and assistance in a professional and sensitive manner to screening women and other parties and will be required to undertake reception duties at the Breast Screening Centre.
A working knowledge of Microsoft packages including Word, Outlook and Excel is required.
Hours worked will be Wednesday to Friday 09:00 to 17:00 with 30 mins unpaid lunch break
The ability to speak Welsh is essential for this post.
- Undertake reception duties at the Breast Screening Centre.
- Deliver high-quality administrative support by accurately managing participant records and pathways in line with data protection and governance standards.
- Apply knowledge and judgement to assess screening history, allocate appropriate pathways and complete required failsafe checks.
- Coordinate appointments, ensuring efficient booking, rescheduling and cancellation processes.
- Act as a key point of contact, providing clear guidance and handling sensitive enquiries from participants, clinicians and healthcare professionals.
- Communicate screening information effectively.
- Support operational service delivery, including results processing, documentation management.
- Maintain compliance with national policies and contribute to audits, quality assurance and continuous service improvement.
- Maintain data integrity across multiple IT systems and national databases.
- Contribute to team effectiveness through collaboration, training support and proactive service development.
We are Public Health Wales – the national public health agency in Wales.
Our purpose is ‘Working together for a healthier Wales’.
We exist to help everyone in Wales live longer, healthier, happier lives.
Together with our partners, we work to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations.
Our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise.
We are the leading source of public health information, research and innovation in Wales.
In a world facing complex health challenges, our work has never been so important.
We are guided by our Values, 'Working together, with trust and respect, to make a difference'.
We are committed to building an inclusive workplace that values equality and diversity.
We welcome applications which represent the rich diversity of the communities we serve and are supportive of flexible working arrangements, including part time roles and job sharing.
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Screening Pathway Administrator in Swansea employer: Public Health Wales
Public Health Wales is an exceptional employer, offering a unique opportunity to lead national safeguarding initiatives that directly enhance community health and well-being. With a strong commitment to inclusivity and professional development, employees benefit from a supportive work culture that fosters growth and collaboration across NHS Wales. Join us in making a meaningful impact while enjoying the advantages of working in a vital public health role.
StudySmarter Expert Advice🤫
We think this is how you could land Screening Pathway Administrator in Swansea
✨Dive into Professional Networks
Check out local professional associations in health sciences. They often host networking events where you can meet people already working in the field and may even hear about part-time opportunities before they’re advertised!
✨Tap into Your University’s Career Services
If you’re still studying or recently graduated, don’t forget to make the most of your university’s career services. They frequently post part-time openings and may even know of some tailored for health sciences students.
✨Volunteer for Extra Experience
Consider volunteering at healthcare facilities or community health organisations. It’s a great way to gain relevant experience, build your network, and may lead directly to part-time job offers. Plus, it looks fantastic on your CV!
✨Search for Local Job Boards
Keep an eye on local job boards and websites specific to healthcare administration in your area. Sites filled with local job openings can offer part-time positions that might fly under the radar but could be perfect for you to jump into!
We think you need these skills to ace Screening Pathway Administrator in Swansea
Some tips for your application 🫡
Tailor Your CV to the Health Sciences Field:When you're applying for a part-time role in health sciences administration at Public Health Wales, make sure your CV highlights relevant experience in the healthcare sector. Include any internships or volunteer work in health settings, and showcase skills like organisation, communication, and familiarity with healthcare regulations. This will help us see how you fit into the team right from the get-go!
Highlight Your Administrative Skills:In the health sciences arena, administrative skills are crucial. Make sure to showcase experiences where you managed schedules, maintained records, or supported healthcare professionals in their tasks. Be specific about the tools and tools or software you’ve used, as this can set you apart from other candidates.
Emphasise Your Learning Mindset:For a part-time role like this, we’re looking for someone eager to learn and grow. Your cover letter is the perfect place to express your motivation for getting into health sciences administration. Share your career goals and what excites you about this field—passion often makes a lasting impression!
Apply Through Our Website!:Don't forget to complete your application through our website. It’s the easiest way for us to track your application and ensures you get all the relevant updates. Plus, we’ve streamlined the process to make it as smooth as possible—you've got this!
How to prepare for a job interview at Public Health Wales
✨Show Off Your Organisation Skills
In health sciences administration, being organised is key! Be ready to discuss how you manage multiple tasks and prioritise your work. Maybe share a story from your past where you successfully managed a heavy workload or improved a process – it’ll show how you can handle the part-time role effectively at Public Health Wales.
✨Brush Up on Relevant Software
You’ll likely be using specific health administration software, so get familiar with tools like Electronic Health Records (EHR) systems or practice management software. If you’ve had experience with any of these, be sure to highlight that during your interview, it’ll set you apart from other candidates.
✨Display Your Flexibility and Availability
Since this is a part-time role, be prepared to discuss your availability and how you plan to manage your time effectively. It’s crucial for employers to see that you're flexible and can fit into their schedule – be proactive in demonstrating your readiness to adapt to their needs at Public Health Wales.
✨Highlight Your Passion for Healthcare
Express your genuine interest in health sciences and how you want to contribute to the wellbeing of the community. Sharing a personal story or motivation that led you to apply for this specific role at Public Health Wales can really resonate with interviewers and show your commitment to the field.
