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- Tasks: Provide essential administrative support across the directorate and assist team members.
- Company: Join Public Health Wales, dedicated to improving health and well-being for all.
- Benefits: Flexible working arrangements, inclusive culture, and opportunities for professional development.
- Why this job: Make a real difference in public health while developing your skills in a supportive environment.
- Qualifications: Experience in administration, strong organisational skills, and good communication abilities.
- Other info: Opportunity for career growth in a dynamic and impactful organisation.
The predicted salary is between 36000 - 60000 £ per year.
Senior Administration and Resource Officer
This post is Fixed Term for 5 months until 31st March 2026 due to the needs of the service.
This is an exciting opportunity for an enthusiastic and experienced Senior Administration Officer to join the Business Operations Team. The role is key to supporting the Business Operations of the Research, Data and Digital Directorate by providing administrative support to the day to day operations and selected teams as required.
As a Senior Administration and Resource Officer, the post holder will work flexibly across the directorate providing support to meet the needs of the business.
The post-holder will be an integral member of the operational team, and will work closely with fellow Operational Team members providing an efficient and consistent support service where required within the directorate.
The successful candidate will be highly organised, able to take instruction from all levels and self-organise, working to a high standard, detail focused with good communication skills. A good team player who is motivated and can demonstrate experience of all aspects of the role.
If you would like to discuss this role, please contact Nikki Marsden, Business Support Manager nikki.marsden@wales.nhs.uk
This could be a secondment opportunity but applicants must obtain approval from their line manager before applying.
Main duties of the job
This is a key role to ensure efficient and effective support working across the Directorate to provide administrative support to a high level. The post holder will participate in providing cross cover support for fellow team members at times of sickness and annual leave. They will provide and ensure the provision of appropriate support and advice by sharing knowledge to administration and clerical staff and senior managers as required.
The post reports directly to the EA/Business Support Manager.
About us
We are Public Health Wales – the national public health agency in Wales. Our purpose is \’Working together for a healthier Wales\’. We exist to help everyone in Wales live longer, healthier, happier lives. Together with our partners, we work to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations.
Our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise. We are the leading source of public health information, research and innovation in Wales. In a world facing complex health challenges, our work has never been so important.
We are guided by our Values, \’Working together, with trust and respect, to make a difference\’. We are committed to building an inclusive workplace that values equality and diversity. We welcome applications which represent the rich diversity of the communities we serve and are supportive of flexible working arrangements, including part time roles and job sharing.
To find out more about working for us and the benefits we offer please visit https://phw.nhs.wales/careers/
For guidance on the application process, please visithttps://phw.nhs.wales/working-for-us/applicant-information-and-guidance/
Job responsibilities
As a part of the key support function within the Directorate, this role will require a flexible approach to work with the abilities to prioritise, adapt to change and be able to show positive forward thinking.
This role requires the post holder to have experience of a variety of administration systems such as (but not exclusively):
Extensive diary management
High level minute taking
Active use of SharePoint records management
Monitoring of compliance information
Please refer to Job Description/Person Specification for full details.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Person Specification
Qualifications
- The post holder will require RSA III/NVQ Level 3 or equivalent level of experience, together with a high level of numeracy, written and spoken English
- Advanced ECDL
Experience
- Demonstrable experience in an administrative role
- Previous experience of working with financial systems and/or purchasing of goods or equipment
- Previous experience of dealing with customers, clients and/or members of the public
- Experience of project support work
- Experience of communicating at all levels
- Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records
- Experience of transcribing and minute taking
- Working experience of Microsoft Office Suite
- Budget monitoring
- Supervisory experience
- Working in an NHS environment
Skills
- Ability to work on own initiative and manage own workload
- Advanced keyboard skills
- Good organisational skills
- Ability to speak Welsh or willingness to learn
Knowledge
- Good knowledge of MS Office Suite
- Awareness of policies and procedures relating to dealing with confidential data both personal and organisational
- Thorough understanding of office procedures
- Working knowledge of filing/data systems including records management
- Knowledge of Public Health Wales
Personal Attributes
- Ability to work to deadlines and under pressure
- Able to work within a team
- Ability to work on own initiative
- Good time management
- Respect confidentiality
- Willingness to learn and develop skills
- Flexible approach to work
- Continuing Professional Development
Other
- Willingness and ability to travel between sites
- Ability to carry resources
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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Senior Administration and Resource Officer employer: Public Health Wales
Contact Detail:
Public Health Wales Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Administration and Resource Officer
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for a Senior Administration and Resource Officer role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its values. Since we at StudySmarter value teamwork and respect, think about how you can demonstrate these qualities during your interview. Show them you’re not just a fit for the role, but for the culture too!
✨Tip Number 3
Practice makes perfect! Get a friend to do a mock interview with you. Focus on common questions for administrative roles and be ready to showcase your organisational skills and experience. The more comfortable you are, the better you'll perform!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re genuinely interested in joining us at Public Health Wales. So, get that application in and let’s make a difference together!
We think you need these skills to ace Senior Administration and Resource Officer
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the role of Senior Administration and Resource Officer. We want to see how you can contribute to our mission at Public Health Wales!
Show Off Your Organisational Skills: Since this role requires a high level of organisation, be sure to provide examples in your application that demonstrate your ability to manage multiple tasks effectively. We love seeing candidates who can juggle responsibilities like pros!
Communicate Clearly: Good communication is key in this role, so make sure your application is clear and concise. Use straightforward language and structure your thoughts well. We appreciate clarity just as much as you do!
Apply Through Our Website: Don’t forget to submit your application through our official website! It’s the best way for us to receive your details and ensures you’re considered for this exciting opportunity. We can’t wait to hear from you!
How to prepare for a job interview at Public Health Wales
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Senior Administration and Resource Officer. Familiarise yourself with key tasks like diary management, minute taking, and compliance monitoring. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
Since this role requires a high level of organisation, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and adapted to changing demands, as this will highlight your ability to thrive in a dynamic environment.
✨Communicate Clearly and Confidently
Good communication skills are essential for this position. Practice articulating your thoughts clearly and confidently. You might even want to rehearse common interview questions with a friend or in front of a mirror. This will help you feel more at ease during the actual interview and ensure you convey your points effectively.
✨Emphasise Teamwork and Flexibility
As a Senior Administration and Resource Officer, you'll be part of a team that supports various operations. Be prepared to share examples of how you've worked collaboratively in the past and how you've adapted to support your colleagues during busy times. Highlighting your team spirit and flexibility will show that you're a great fit for their operational team.