Senior Admin & Resources Officer (12-Month FTC) in Cardiff

This post is Fixed Term for 12 months until 30th July 2027 due to the needs of the service. This is an exciting opportunity for an enthusiastic and experienced Senior Administration Officer to join the Business Operations Team. The role is key to supporting the Business Operations of the Research, Data and Digital Directorate by providing administrative support to the day-to-day operations and selected teams as required.

As a Senior Administration and Resource Officer, the post holder will work flexibly across the directorate providing support to meet the needs of the business. The post-holder will be an integral member of the operational team and will work closely with fellow Operational Team members providing an efficient and consistent support service where required within the directorate. The successful candidate will be highly organised, able to take instruction from all levels and self-organise, working to a high standard, detail focused with good communication skills. A good team player who is motivated and can demonstrate experience of all aspects of the role.

Main duties of the job:

• This is a key role to ensure efficient and effective support working across the Directorate to provide administrative support to a high level.
• The post holder will participate in providing cross cover support for fellow team members at times of sickness and annual leave.
• They will provide and ensure the provision of appropriate support and advice by sharing knowledge to administration and clerical staff and senior managers as required.

The post reports directly to the EA/Business Support Manager. The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

About us:

We are Public Health Wales - the national public health agency in Wales. Our purpose is 'Working together for a healthier Wales'. We exist to help everyone in Wales live longer, healthier, happier lives. Together with our partners, we work to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations. Our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise. We are the leading source of public health information, research and innovation in Wales. In a world facing complex health challenges, our work has never been so important. We are guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to building an inclusive workplace that values equality and diversity. We welcome applications which represent the rich diversity of the communities we serve and are supportive of flexible working arrangements, including part-time roles and job sharing.

Job responsibilities:

• This role will require a flexible approach to work with the abilities to prioritise, adapt to change and be able to show positive forward thinking.
• This role requires the post holder to have experience of a variety of administration systems such as (but not exclusively): Extensive diary management, High level minute taking, Active use of SharePoint records management, Monitoring of compliance information.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

Person Specification:

• The post holder will require RSA III/NVQ Level 3 or equivalent level of experience, together with a high level of numeracy, written and spoken English, Advanced ECDL.

• Demonstrable experience in an administrative role.
• Previous experience of working with financial systems and/or purchasing of goods or equipment.
• Previous experience of dealing with customers, clients and/or members of the public.
• Experience of project support work.
• Experience of communicating at all levels.
• Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records.
• Experience of transcribing and minute taking.
• Working experience of Microsoft Office Suite.
• Budget monitoring.
• Supervisory experience.
• Working in an NHS environment.

• Ability to work on own initiative and manage own workload.
• Advanced keyboard skills.
• Good organisational skills.
• Ability to speak Welsh or willingness to learn.

• Good knowledge of MS Office Suite.
• Awareness of policies and procedures relating to dealing with confidential data both personal and organisational.
• Thorough understanding of office procedures.
• Working knowledge of filing/data systems including records management.
• Knowledge of Public Health Wales.

• Ability to work to deadlines and under pressure.
• Able to work within a team.
• Ability to work on own initiative.
• Good time management.
• Respect confidentiality.
• Willingness to learn and develop skills.
• Flexible approach to work due to service needs.

• Willingness and ability to travel between sites.
• Ability to carry resources.

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.