At a Glance
- Tasks: Keep our office running smoothly and create a welcoming environment for everyone.
- Company: Join Public Digital, a leading digital transformation consultancy with a people-first culture.
- Benefits: Enjoy 30 days holiday, private healthcare, and flexible working options.
- Other info: Opportunity for rapid growth in a diverse and inclusive workplace.
- Why this job: Be at the heart of our operations and support a fantastic team.
- Qualifications: Experience in office support and strong communication skills are essential.
The predicted salary is between 32000 - 37000 € per year.
Salary: £32,000 - £37,000 (depending on experience)
Location: Holborn, London (Office-based Monday-Thursday, option to work remotely on Fridays)
Job Type: Fixed Term (15 months - Parental Leave Cover)
Working pattern: Full time
We are Public Digital, a digital transformation consultancy. We help global institutions that matter thrive in the digital era. We apply the culture, processes, business models and technologies of modern delivery to help teams build and run excellent services.
About The Role
We are looking for someone to join our Business Support team, reporting to the Business Support Lead, to help keep Public Digital running smoothly day to day. You will work closely with colleagues across the organisation and take a practical, service-focused approach to creating a beautifully functioning, welcoming working environment for our people.
How You Will Make An Impact
- Help create a beautifully run, welcoming office environment by overseeing our facilities, utilities, equipment, and day-to-day essentials
- Ensure the office runs smoothly and looks professional, responding flexibly to ad hoc tasks that support the wider team
- Build strong working relationships with our landlord, suppliers, and building reception, coordinating repairs, maintenance, and visitor arrivals
- Be a friendly first point of contact for visitors, greeting people warmly, offering refreshments, and helping with onward travel, where needed
- Keep everyday spaces working well by monitoring and reordering kitchen, bathroom, and stationery supplies, and reviewing services and costs
- Support collaboration by managing meeting room bookings, resolving clashes, and arranging external space, when required
- Work closely with the Business Support team to deliver a high-quality, people-centred support service across the business
- Support internal events, ceremonies, and socials, working with the Events Manager and Business Director
- Handle post, courier packages, and requests efficiently, making sure communication is clear and closed off
- Provide cover for time-sensitive tasks during team holidays or sickness and take part in team meetings and occasional offsite workshops
Requirements
- Experience supporting an office, facilities, or operational function, with responsibility for day-to-day coordination and problem-solving
- Experience in assisting with the organisation of company-wide events
- A track record of creating a well-run, welcoming working environment that supports colleagues' needs
- Ability to manage multiple tasks and priorities, keeping things organised and running smoothly
- Confidence in handling unexpected or challenging situations calmly and finding practical solutions
- Strong communication skills, with the ability to work effectively with colleagues, visitors, and external suppliers
- A proactive approach, spotting issues early and taking ownership to resolve them
- Attention to detail, with care taken to ensure spaces, processes, and information are accurate and up to date
- Comfort using everyday digital tools, including MacBooks and Google Workspace
Benefits
- Opportunity to collaborate within a fantastic team, passionate about delivering five star service and support to the wider business
- Friendly, open, honest and inclusive working environment, with a people first focus
- A culture you can contribute to, not one you have to adhere to
- Opportunity to grow and progress rapidly within an engaged, supportive environment
- Empowerment to do your best work
- Buddy system and prioritised mental health
- Generous holiday allowance of 30 days, plus an additional office closure over the Christmas period
- Private healthcare cover
- Flexible benefits allowance
We are an equal opportunities employer. We are committed to building a diverse, inclusive, and authentic workplace where everyone can be their best.
Office Manager (Parental Leave Cover) employer: Public Digital
Public Digital is an exceptional employer, offering a vibrant and inclusive work culture in the heart of Holborn, London. With a strong focus on employee well-being, generous benefits including 30 days of holiday, private healthcare, and a supportive environment for personal growth, we empower our team to thrive while delivering outstanding service. Join us to be part of a collaborative team that values initiative and kindness, where your contributions truly matter.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager (Parental Leave Cover)
✨Tip Number 1
Get to know the company culture before your interview. Check out Public Digital's website and social media to see what they're all about. This will help you connect with them during your chat and show that you're genuinely interested.
✨Tip Number 2
Practice your responses for the interview questions, especially around problem-solving and organisation. Think of specific examples from your past experiences that highlight your skills. We want to hear how you’ve tackled challenges in a friendly, proactive way!
✨Tip Number 3
Don’t forget to prepare some questions for them! This shows you’re engaged and keen to learn more about the role and the team. Ask about their approach to creating a welcoming office environment or how they support collaboration within the team.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our fantastic team at Public Digital.
We think you need these skills to ace Office Manager (Parental Leave Cover)
Some tips for your application 🫡
Craft a Standout Cover Letter:Your cover letter is your chance to shine! Make sure to highlight your relevant experience and how it aligns with what we're looking for. Show us your personality and why you're excited about joining Public Digital!
Be Specific About Your Skills:When detailing your skills, be specific! Use examples that demonstrate your problem-solving abilities and how you've supported others in previous roles. We love seeing real-life applications of your talents.
Show Your Enthusiasm:Let your passion for the role and our mission come through in your application. We want to know why you’re interested in working with us and how you can contribute to our team culture.
Apply Early!:Don’t wait until the last minute to submit your application. We review applications on a rolling basis and may close the role early, so get your application in through our website as soon as you can!
How to prepare for a job interview at Public Digital
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Office Manager role and its responsibilities. Familiarise yourself with the job description and think about how your past experiences align with the tasks mentioned, like managing office supplies or coordinating events.
✨Showcase Your People Skills
As an Office Manager, you'll be the friendly face of the company. Prepare examples that highlight your ability to build strong relationships with colleagues, visitors, and suppliers. Think of times when you've successfully resolved conflicts or created a welcoming environment.
✨Prepare for Practical Scenarios
Expect a case study exercise during the panel interview. Brush up on your problem-solving skills and think about how you would handle common office challenges, such as managing multiple tasks or dealing with unexpected situations. Practice articulating your thought process clearly.
✨Ask Thoughtful Questions
Interviews are a two-way street! Prepare some insightful questions about the company culture, team dynamics, or specific challenges the office faces. This shows your genuine interest in the role and helps you assess if it's the right fit for you.
