At a Glance
- Tasks: Keep our office running smoothly and create a welcoming environment for everyone.
- Company: Join Public Digital, a leading digital transformation consultancy with a people-first culture.
- Benefits: Enjoy 30 days holiday, private healthcare, and flexible working options.
- Other info: Opportunity for rapid growth in a diverse and inclusive workplace.
- Why this job: Be at the heart of our operations and support a fantastic team.
- Qualifications: Experience in office support and strong communication skills are essential.
The predicted salary is between 32000 - 37000 £ per year.
Salary: £32,000 - £37,000 (depending on experience)
Location: Holborn, London (Office-based Monday-Thursday, option to work remotely on Fridays)
Job Type: Fixed Term (15 months - Parental Leave Cover)
Working pattern: Full time
We are Public Digital, a digital transformation consultancy. We help global institutions that matter thrive in the digital era. We apply the culture, processes, business models and technologies of modern delivery to help teams build and run excellent services.
About The Role
We are looking for someone to join our Business Support team, reporting to the Business Support Lead, to help keep Public Digital running smoothly day to day. You will work closely with colleagues across the organisation and take a practical, service-focused approach to creating a beautifully functioning, welcoming working environment for our people.
How You Will Make An Impact
- Help create a beautifully run, welcoming office environment by overseeing our facilities, utilities, equipment, and day-to-day essentials
- Ensure the office runs smoothly and looks professional, responding flexibly to ad hoc tasks that support the wider team
- Build strong working relationships with our landlord, suppliers, and building reception, coordinating repairs, maintenance, and visitor arrivals
- Be a friendly first point of contact for visitors, greeting people warmly, offering refreshments, and helping with onward travel, where needed
- Keep everyday spaces working well by monitoring and reordering kitchen, bathroom, and stationery supplies, and reviewing services and costs
- Support collaboration by managing meeting room bookings, resolving clashes, and arranging external space, when required
- Work closely with the Business Support team to deliver a high-quality, people-centred support service across the business
- Support internal events, ceremonies, and socials, working with the Events Manager and Business Director
- Handle post, courier packages, and requests efficiently, making sure communication is clear and closed off
- Provide cover for time-sensitive tasks during team holidays or sickness and take part in team meetings and occasional offsite workshops
Requirements
- Experience supporting an office, facilities, or operational function, with responsibility for day-to-day coordination and problem-solving
- Experience in assisting with the organisation of company-wide events
- A track record of creating a well-run, welcoming working environment that supports colleagues' needs
- Ability to manage multiple tasks and priorities, keeping things organised and running smoothly
- Confidence in handling unexpected or challenging situations calmly and finding practical solutions
- Strong communication skills, with the ability to work effectively with colleagues, visitors, and external suppliers
- A proactive approach, spotting issues early and taking ownership to resolve them
- Attention to detail, with care taken to ensure spaces, processes, and information are accurate and up to date
- Comfort using everyday digital tools, including MacBooks and Google Workspace
Benefits
- Opportunity to collaborate within a fantastic team, passionate about delivering five star service and support to the wider business
- Friendly, open, honest and inclusive working environment, with a people first focus
- A culture you can contribute to, not one you have to adhere to
- Opportunity to grow and progress rapidly within an engaged, supportive environment
- Empowerment to do your best work
- Buddy system and prioritised mental health
- Generous holiday allowance of 30 days, plus an additional office closure over the Christmas period
- Private healthcare cover
- Flexible benefits allowance
We are an equal opportunities employer. We are committed to building a diverse, inclusive, and authentic workplace where everyone can be their best.
Office Manager (Parental Leave Cover) in London employer: Public Digital
Public Digital is an exceptional employer, offering a vibrant and inclusive work culture in the heart of Holborn, London. With a strong focus on employee well-being, we provide generous benefits including 30 days of holiday, private healthcare, and a supportive environment that encourages personal and professional growth. Join us to be part of a passionate team dedicated to delivering outstanding service while enjoying the flexibility of remote work on Fridays.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager (Parental Leave Cover) in London
✨Tip Number 1
Get to know the company culture before your interview. Check out Public Digital's website and social media to see what they're all about. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills! Since this role is all about supporting others and creating a welcoming environment, being able to express yourself clearly and confidently is key. Try mock interviews with friends or family to get comfortable.
✨Tip Number 3
Be ready to showcase your problem-solving skills during the interview. Think of examples from your past experiences where you’ve tackled unexpected challenges. This will demonstrate your proactive approach and ability to keep things running smoothly.
✨Tip Number 4
Don’t forget to ask questions! Interviews are a two-way street, so prepare some thoughtful questions about the team and the role. This shows your enthusiasm and helps you figure out if Public Digital is the right fit for you.
We think you need these skills to ace Office Manager (Parental Leave Cover) in London
Some tips for your application 🫡
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Make sure to highlight your relevant experience and how it aligns with what we're looking for. Show us your personality and why you're excited about joining Public Digital!
Be Specific About Your Skills:When detailing your skills, be specific! Use examples that demonstrate your problem-solving abilities and how you've supported others in previous roles. We love seeing real-life applications of your talents.
Show Your Enthusiasm for the Role:Let us know why this role excites you! Share what interests you about being an Office Manager at Public Digital and how you can contribute to our team culture. We want to see your passion!
Apply Early Through Our Website:Don't wait until the last minute! We encourage early applications as we review them on a rolling basis. Head over to our website to submit your application and get ahead of the crowd!
How to prepare for a job interview at Public Digital
✨Know the Company Inside Out
Before your interview, take some time to research Public Digital. Understand their mission, values, and recent projects. This will not only help you answer questions more effectively but also show your genuine interest in the role and the company.
✨Prepare for Practical Scenarios
Since the role involves day-to-day operations and problem-solving, think of examples from your past experience where you've successfully managed similar tasks. Be ready to discuss how you handled unexpected challenges or organised events, as these are key aspects of the Office Manager position.
✨Showcase Your People Skills
As an Office Manager, you'll be the first point of contact for visitors and colleagues alike. Practice how you would greet someone or handle a tricky situation. Highlight your communication skills and your ability to create a welcoming environment during the interview.
✨Ask Thoughtful Questions
Interviews are a two-way street! Prepare some insightful questions about the team dynamics, office culture, or upcoming projects. This shows that you're not just interested in the job, but also in how you can contribute to the team and grow within the company.
