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- Tasks: Manage exciting events and performances at The Fire Station, ensuring smooth delivery and planning.
- Company: Join a vibrant venue known for its diverse programming and community engagement.
- Benefits: Flexible hours, competitive salary, and opportunities for professional growth.
- Other info: Collaborative environment with a focus on team culture and personal development.
- Why this job: Be at the heart of creative events and make a real impact in the arts community.
- Qualifications: Experience in event management and strong organisational skills are essential.
The predicted salary is between 36000 - 60000 £ per year.
Senior management role supporting the Venue Director and Events Coordinator in delivering the year-round programme of performances, private hires, conferences and events at The Fire Station, ensuring continuity of programming, planning, admin and event delivery; daytime/office-based with some evenings/weekends; flexible hours available.
Key Responsibilities- Programming and Planning
- Support the Venue Director and Events Coordinator in delivering the existing year-round programme of performances, private hires, conferences and events.
- Programme a range of performances and events (commercial music, comedy, dance, theatre, spoken word, sport) in line with agreed briefs and targets.
- Maintain established relationships with agents, promoters, artists and partner organisations.
- Contribute to ongoing programme planning activities and maintain continuity in processes and partnerships.
- Lead key strategic relationships already in place, including with the University of Sunderland.
- Support the development of private/corporate hire business with the Events Coordinator and Directors.
- Identify opportunities within the current framework to broaden audiences and maximise revenue.
- Programme and Event Administration
- Oversee YesPlan diary management alongside the Programme & Events Administrator, ensuring efficient space use.
- Issue available dates to promoters and agents as required.
- Ensure all confirmed event information is accurately entered into YesPlan and that events are correctly set up in Spektrix.
- Maintain and oversee systems for event planning, budgeting, contracting, digital filing and administration.
- Monitor performance against established programme targets and KPIs.
- Budget and Finance Administration
- Support ongoing activity budget management with the CEO, Venue Director and Finance Director.
- Raise purchase orders and maintain up-to-date event budgets.
- Work with the Finance Director to provide accurate monthly management accounts.
- Ensure cost-effective delivery of events and maintain efficient show settlement processes.
- Oversee quarterly PRS reporting.
- Manage Certificates of Sponsorship for overseas artists where required.
- Event Coordination
- Lead the coordination and advancing of scheduled performances and events, line-managing the Events Coordinator and working closely with technical, operational and marketing teams.
- Co-lead the weekly Operations Meeting with the Operations Manager.
- Ensure high levels of client, artist and promoter care.
- Coordinate logistics with promoters, producers, touring companies and private clients.
- Delegate tasks such as riders, accommodation, transport and catering as appropriate.
- Monitor show income and expenditure and complete event settlements promptly.
- Manage petty cash where required.
- Act as event liaison for selected events or brief duty teams as needed.
- Ensure safeguarding procedures are followed, especially for events involving children or vulnerable people.
- Monitor ticket sales and work with Sales, Marketing and Ticket Office teams to optimise revenue.
- Maintain accurate ticket income records in event budgets.
- Support programme print and brochure deadlines.
- Staff Development, Training and Communications
- Support the training and development of team members to maintain best practice.
- Contribute positively to team culture and organisational life.
- Undertake required training and uphold Culture Quarter policies (Health & Safety, Safeguarding, Equality & Diversity).
- Represent The Fire Station and Culture Quarter at external meetings as required and, on occasion, deputise for the Venue Director.
- Other Duties
- Attend internal meetings as required.
- Undertake any other reasonable tasks assigned by the Venue Director or CEO.
- Provide effective handover at the end of the fixed-term period to ensure smooth transition.
- Act in accordance with Culture Quarter’s policies, including its Health and Safety Policy, Safeguarding Policy and Equality and Diversity Policy.
- Reports to: The Venue Director
- Responsible for: Casual and freelance event staff
- Working in collaboration with: Operations Manager, CRM & Ticket Office Manager / FOH Customer Service team, Sales & Marketing Director and Coordinator, Central Finance & Administration Teams
Please read the job specification and criteria carefully. Submit your CV and a covering letter or statement explaining your suitability for the role to: recruitment@thefirestation.org.uk. Please include the job title in the email subject. Deadline for applications: Monday 20 April, 9:00am. Please note: applications submitted without a covering letter will be automatically rejected.
Programme & Events Manager in Sunderland employer: Pub Culture Ltd
Contact Detail:
Pub Culture Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Programme & Events Manager in Sunderland
✨Tip Number 1
Network like a pro! Get out there and connect with people in the industry. Attend events, join relevant groups on social media, and don’t be shy to reach out to folks who work at The Fire Station or similar venues. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Show your passion for programming and events! When you get the chance to chat with potential employers, share your ideas about performances and events you’d love to see at The Fire Station. This shows you’re not just looking for a job, but you’re genuinely interested in contributing to their vision.
✨Tip Number 3
Prepare for interviews by researching the venue’s past events and current programming. Be ready to discuss how your experience aligns with their goals. We want to see that you’ve done your homework and are excited about what they do!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about wanting to be part of the team at The Fire Station. Let’s make it happen!
We think you need these skills to ace Programme & Events Manager in Sunderland
Some tips for your application 🫡
Read the Job Description Thoroughly: Before you start writing, give the job description a good read. We want to see that you understand what the role of Programme & Events Manager entails and how your experience aligns with it.
Craft a Tailored Covering Letter: Your covering letter is your chance to shine! Make sure to highlight your relevant experience and how it fits with the responsibilities listed. We love seeing personal touches that show you've put thought into your application.
Showcase Your Skills and Achievements: When updating your CV, focus on showcasing skills that are directly related to programming, planning, and event management. Use specific examples of past successes to demonstrate your capabilities – we’re all about results!
Apply Through Our Website: We encourage you to submit your application through our website for a smoother process. Don’t forget to include the job title in your email subject when sending your CV and covering letter to recruitment@thefirestation.org.uk!
How to prepare for a job interview at Pub Culture Ltd
✨Know Your Programme Inside Out
Before the interview, make sure you’re familiar with the current year-round programme at The Fire Station. Understand the types of performances and events they host, and think about how your experience aligns with their offerings. This will show that you’re genuinely interested and prepared.
✨Showcase Your Relationship-Building Skills
Since maintaining relationships with agents, promoters, and artists is key, come prepared with examples of how you've successfully built and managed partnerships in the past. Highlight any specific strategies you used to enhance collaboration and communication.
✨Demonstrate Your Budget Management Experience
Be ready to discuss your experience with budget management and financial oversight. Prepare to share specific instances where you’ve successfully managed event budgets, raised purchase orders, or provided accurate financial reports. This will illustrate your capability in handling the financial aspects of the role.
✨Emphasise Team Development and Culture Fit
The role involves supporting team development and contributing to a positive culture. Think of examples where you’ve trained or mentored team members, and be ready to discuss how you can contribute to the organisational culture at The Fire Station. This will show that you’re not just a fit for the role, but also for the team.