At a Glance
- Tasks: Coordinate and manage project briefs for the Store Planning department.
- Company: Join a dynamic retail company focused on innovative store planning.
- Benefits: Gain valuable experience, competitive salary, and opportunities for growth.
- Other info: Fast-paced environment with excellent career advancement potential.
- Why this job: Be the backbone of the Store Planning team and make a real impact.
- Qualifications: Matric and 4-5 years of administration experience required.
The predicted salary is between 30000 - 40000 € per year.
The Store Planning Administrator will be responsible for controlling and coordinating work briefs to be programmed into the Drawing office. Tasks will include tracking of briefs, workflows through the process and controlling output and distribution of plans. Collating and coordinating feedback and commentary for efficient revision updates. The Store Planning Administrator serves as the critical 'engine room' for the Store Planning department. This role provides high-level administrative and process support to the HOD and Drawing Office Teams, ensuring that project briefs are meticulously tracked from inception to approval. By maintaining rigorous quality standards and clear communication channels, the role ensures the drawing office remains focused and that all stakeholders are aligned with the retail development schedule.
Requirements
- Matric
- Project Administration qualification
- 4 – 5 years administration experience
- Computer Literate: Proficiency in Excel, Word and PowerPoint
Competencies
- Attention to Detail
- Strong Analytical Skills
- Assertiveness
- Communication Skills
- Results Orientated
- Team Player
- Emotional Intelligence & Resilience
- Software Proficiency
- Excellent Customer Service
Key Responsibilities
- Workflow & Schedule Management (Monday.com)
- End-to-End Tracking: Manage the lifecycle of all project briefs on Monday.com, ensuring real-time visibility for the HOD and stakeholders.
- Planning & Organization: Coordinate specific timelines (e.g., site brief, job brief and COR preparations) and multitask across various active projects to prevent bottlenecks.
- Drawing Office Support: Assist the HOD in scheduling the Drawing Office Technicians, proactively 'chasing' outstanding drawings to ensure plans are ready for review.
- Quality Control & Approvals
- Process Integrity: Facilitate brief approvals via PandaDoc (or similar systems), ensuring the internal 3-day turnaround standard timeframe is met.
- Quality Standards: Review incoming briefs for completeness before they enter the drawing office to maintain high output standards.
- Beta Comment Management: Track stakeholder feedback ('Beta Comments') on Monday.com; verify whether comments were accepted or rejected and communicate these outcomes clearly to relevant stakeholders.
- Manage Liquor License information to coordinate Store Planning inputs for the Liquor Team.
- Chase Commercial Flows to monitor and report on Commercial Flow readiness against the T-Minus principles.
- Centralized Information & Regional Meeting Coordination
- The 'Central Link' Management: Maintain and manage the master project plan link. Ensure that every drawing issue sent out by the Drawing Office is immediately added to this central repository.
- Stakeholder Accessibility: Guarantee that suppliers, consultants, and internal stakeholders have seamless, up-to-date access to the latest revisions, reducing delays caused by outdated information.
- Submission Protocol: Ensure all planning documentation is uploaded to Microsoft Teams or any other company links emailed one week prior to planning meetings.
- Stakeholder Feedback: Capture and action feedback from Bi-Monthly and Executive meetings, immediately adjusting schedules to ensure plans reflect approved changes.
- Reporting: Generate weekly reports on outstanding briefs and project health to keep the business informed.
- Executive Support & Office Management
- Calendar Management: Proactively manage the HOD’s diary, ensuring priority is given to critical project reviews and executive deadlines.
- Monitoring & Liaison: Act as the first point of contact for the Store Planning office, demonstrating excellent customer service when interacting with landlords, contractors, regional managers and consultants.
- Meeting Preparation: Ensure the HOD is fully briefed and has all necessary plans and reports in hand at least 48 hours prior to any Executive or Regional meeting.
Closing Date: 19 May 2026
Store Planning Administrator employer: Pty
As a Store Planning Administrator, you will thrive in a dynamic and supportive work environment that prioritises collaboration and innovation. Our company offers comprehensive benefits, a strong focus on employee development, and a culture that values attention to detail and results-oriented teamwork. Located in a vibrant area, we provide unique opportunities for professional growth while ensuring that our employees feel valued and engaged in meaningful projects.
StudySmarter Expert Advice🤫
We think this is how you could land Store Planning Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their projects and challenges, so you can show how your skills as a Store Planning Administrator can make a difference.
✨Tip Number 3
Practice your communication skills! Being articulate and confident during interviews is key. Try mock interviews with friends or use online resources to refine your pitch.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Store Planning Administrator
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Store Planning Administrator role. Highlight your relevant experience in project administration and any specific skills that match the job description, like your proficiency in Excel and attention to detail.
Showcase Your Skills:Don’t just list your qualifications; demonstrate how your strong analytical skills and communication abilities have helped you in previous roles. Use examples that show you can manage workflows and maintain quality standards effectively.
Be Clear and Concise:When writing your application, keep it straightforward and to the point. Use clear language and avoid jargon unless it’s relevant to the role. This will help us see your ability to communicate effectively, which is key for this position.
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Pty
✨Know Your Tools
Familiarise yourself with Monday.com and any other software mentioned in the job description. Being able to discuss how you’ve used these tools in past roles will show that you’re ready to hit the ground running.
✨Showcase Your Attention to Detail
Prepare examples from your previous experience where your attention to detail made a significant impact. Whether it was catching an error in a project brief or ensuring timely approvals, these stories will highlight your fit for the role.
✨Communicate Clearly
Practice articulating your thoughts clearly and concisely. Since the role involves coordinating feedback and managing communication between stakeholders, demonstrating strong communication skills during the interview is crucial.
✨Be Ready to Multitask
Think of instances where you successfully managed multiple projects at once. Be prepared to discuss how you prioritised tasks and prevented bottlenecks, as this will resonate well with the responsibilities of the Store Planning Administrator.
