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- Tasks: Manage purchase orders, oversee vehicle fleet, and coordinate CAPEX approvals.
- Company: Join a dynamic team focused on operational excellence and support.
- Benefits: Competitive salary, professional development, and a collaborative work environment.
- Other info: Fast-paced environment with opportunities for growth and learning.
- Why this job: Be a key player in ensuring smooth operations and making a real impact.
- Qualifications: Grade 12, diploma in finance or business preferred, with 2-3 years' experience.
The predicted salary is between 30000 - 40000 £ per year.
The Operations Expense Clerk plays an important role in supporting both store and support office operations by managing purchase orders, overseeing the vehicle fleet, coordinating CAPEX approvals, and ensuring stores are equipped with essential security resources. This position requires strong organizational skills, attention to detail, and the ability to work across multiple departments to ensure smooth operational processes.
Requirements
- Grade 12 / Matric
- Diploma or certificate in finance, business administration or related field preferred
- 2–3 years’ experience in operations, procurement, or expense management
- Excellent organizational and multitasking abilities
- Proficiency in MS Office (Excel, Word, Outlook)
Competencies
- Problem-solving and analytical thinking
- Ability to work under pressure and meet deadlines
- Ability to work through constant interruptions
- Integrity and accountability in financial and operational processes
- Customer service orientation with internal stakeholders
- Strong knowledge of SAP, Onkey and CAPEX processes
- Strong communication skills and ability to work with cross-functional teams
- Attention to detail and commitment to accuracy
Key Responsibilities
- Purchase Order Management
- Process and manage purchase orders for store and support office requirements (both ad hoc orders and monthly contract purchase orders).
- Ensure compliance with procurement policies and accurate record-keeping.
- Liaise with suppliers and internal stakeholders to track and resolve order queries.
- Review the open orders for the region and follow up on old orders that have not been actioned.
- Respond promptly to work order requests to minimize downtime related to equipment breakdowns.
- Fleet Management
- Oversee the company’s vehicle fleet, including licensing, maintenance schedules, and insurance compliance.
- Order vehicles and fuel cards.
- Distribute and manage traffic fines for fleet.
- Maintain accurate fleet records and ensure adherence to safety standards.
- Follow up on repair quotes to ensure that damaged vehicles are repaired.
- Assist with reporting on fuel card usage, maintenance history, and vehicle movements.
- Follow up on accident reports for motor vehicle accidents; follow through from the point of the accident being reported up to having the vehicle repaired.
- CAPEX Administration
- Prepare and submit CAPEX approval applications in line with company policies.
- Track and report on approved CAPEX projects to ensure timely execution.
- Follow up on outstanding approvals/signatures for other CAPEX requisitions and follow up on purchase orders for approved other CAPEX requisitions.
- Track other CAPEX requisitions to ensure that orders requisitioned are issued to the region from store development and issued to the vendor from the region.
- Create temporary R&M orders when asked because it requires an immediate order to be issued.
- Follow up on the BAN numbers for these temporary R&M orders to ensure that the costs do not remain in R&M.
- Consumable/Security Essentials Supply
- Coordinate the procurement and distribution of security essentials to stores.
- Ensure stores are adequately equipped to meet safety and compliance standards.
- Work closely with the security team to identify needs and manage stock levels.
- Similarly, manage the stock for consumables like cheese wires that are supplied centrally.
Clerk Operations Expenses employer: Pty
Contact Detail:
Pty Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Clerk Operations Expenses
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a Clerk Operations Expenses role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its operations. Understand their procurement processes and fleet management strategies. This will help you showcase your knowledge and how you can contribute to their success during the interview.
✨Tip Number 3
Practice your problem-solving skills! Think of examples from your past experience where you've tackled challenges in operations or expense management. Being able to articulate these stories will impress interviewers and show them you're the right fit.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Clerk Operations Expenses
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your organisational skills and any relevant experience in operations or procurement to catch our eye!
Craft a Compelling Cover Letter: Use your cover letter to tell us why you're the perfect fit for the Clerk Operations Expenses role. Share specific examples of how you've managed purchase orders or worked with cross-functional teams in the past.
Show Off Your Tech Skills: Since proficiency in MS Office and knowledge of SAP are key, don’t forget to mention your experience with these tools. If you’ve used them to streamline processes or improve efficiency, let us know!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands and shows us you’re serious about joining our team!
How to prepare for a job interview at Pty
✨Know Your Numbers
Make sure you brush up on your financial knowledge, especially around procurement and expense management. Be ready to discuss your experience with purchase orders and CAPEX processes, as these are key aspects of the role.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational abilities. Think about times when you successfully managed multiple tasks or projects simultaneously, and be ready to explain how you kept everything on track.
✨Familiarise Yourself with Relevant Software
Since proficiency in MS Office and knowledge of SAP and Onkey are important, make sure you can demonstrate your skills in these areas. Consider bringing a laptop or tablet to showcase your Excel capabilities if the opportunity arises.
✨Communicate Effectively
Practice articulating your thoughts clearly and concisely. This role involves liaising with various stakeholders, so being able to communicate effectively will show that you can work well across departments.