Fleet Coordinator in Manchester

PTSG Ltd is a market leader in specialist services to the construction and FM sectors, delivering safety, compliance, and maintenance solutions nationwide.

Our Group Fleet Management team are looking for a proactive Fleet Coordinator to join their team and play a key role in managing our vehicle fleet operations.

Based from our Middleton office (M24 1GQ) , this is a full time, permanent role, working 8am to 5pm Monday to Friday.

What you will be doing:

As Fleet Coordinator, you will be responsible for keeping fleet records accurate and current, for ensuring vehicles remain compliant and available, and for supporting the wider Fleet team in delivering a well-controlled and cost-effective fleet.

Vehicle and asset administration

• Maintain records for all allocated vehicles, including registration, ownership, contract and driver allocation details.

• Support the ordering, collection, allocation and return of vehicles.

• Arrange hire and short-term replacement vehicles, and monitor their use, duration and cost.

• Keep the fleet management system up to date.

Compliance and documentation

• Monitor MOT, service, tax and insurance renewal dates, and arrange the necessary bookings and renewals.

• Maintain driving licence checking records and escalate endorsements, restrictions or expiries.

• Process fines, penalty charge notices and driver nominations.

• Assist with insurance claims and incident reporting, including gathering statements, images and repair information.

Maintenance and supplier liaison

• Book routine servicing, inspections and repairs with approved suppliers.

• Act as a day-to-day contact for garages, leasing providers, hire companies and other fleet suppliers.

• Check supplier invoices against agreed rates and quoted work.

• Track vehicles off the road and keep operational managers informed of expected return dates.

Driver and internal support

• Respond to driver and manager queries.

• Issue and control fuel cards, keys, permits and vehicle documentation.

• Support new starters and leavers through vehicle allocation, handover and return.

• Provide guidance on Group fleet policy.

What we're looking for:

• Excellent attention to detail

• Problem solving

• Excellent communication skills, both verbal and written.

• Team work

• Initiative

• Organised

• Strong IT skills, specifically Microsoft packages

What in it for you?

• A competitive salary

• 25 days holiday + bank holidays

• Salary sacrifice pension scheme

• 3 x salary life assurance

• Discounts on everyday shopping, fashion, tech, holidays, meals out, gyms & more

About PTSG

PTSG Group is a leading provider of specialist services across the UK and Europe.

Through the acquisition of high-quality specialist businesses, PTSG has built a group of industry-leading companies delivering services across Access & Safety, Electrical Services, Building Access, Fire Solutions, and Water Treatment.

With over 3,300 specialists supporting 90,000+ customers across 200,000 buildings, delivering over 170 different services, we are committed to delivering safe, compliant, and high-quality services nationwide.

At PTSG, our aim is simple. To be a great place to work and a great company to do business with.

Armed Forces Covenant

PTSG Group is proud to support the Armed Forces community and has formally signed the UK Armed Forces Covenant.

We recognise the valuable skills and experience that service leavers, veterans, reservists, and military families bring to the workplace, including leadership, teamwork, resilience, and technical expertise.

As part of our commitment, we guarantee an interview to ex-Forces applicants who meet the minimum criteria for the role and are committed to supporting Armed Forces personnel in building long-term civilian careers across our business.

PTSG Group is an equal opportunities employer. We are committed to creating an inclusive and supportive workplace where everyone is treated fairly and with respect.

We welcome applications from all backgrounds and are dedicated to promoting diversity, equality, and inclusion throughout our recruitment process and across the wider business.

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