At a Glance
- Tasks: Support a Public Notary with administrative tasks and client interactions.
- Company: Join a Top 50 Law Firm with a vibrant and inclusive culture.
- Benefits: Enjoy 28 days annual leave, bonuses, and a supportive perks portal.
- Other info: Opportunities for growth and a commitment to diversity and inclusion.
- Why this job: Make a real impact while developing your skills in a professional environment.
- Qualifications: 5 years in a similar role, excellent communication, and attention to detail.
The predicted salary is between 30000 - 40000 £ per year.
About The Role
As we are now a Top 50 Law Firm, over 1,000 strong with 13 offices across the UK, the scale of the central operation and administration required to support this has also grown exponentially. We are currently looking for a proactive, highly organised, experienced and service focussed individual to fill a crucial hybrid Notarial Assistant and Personal Assistant role. It will be based in either our Worcester or Birmingham office, and will report directly to the Public Notary, providing administrative support. This role will be most suited to somebody with experience in a customer focussed role as a big part of the role will be liaising with clients, booking appointments, attending meetings and assisting with the drafting of documents.
Role purpose
To support an Equity Partner, who is also a Head of Office and Team, in providing notarial services general support and assistance to 2 Equity Partners in delivery of office and team business plans; and providing general support and marketing assistance to team in delivering Healthcare team strategy and business plan.
Specific areas of responsibility
- Support with notarial enquiries by phone and email, coordinate diary appointments, attend client meetings, draft notarial certificates, assist with follow ups with FCO, write up notarial records, raise bills and manage accounting records on Xero with our internal accounts team.
- Provide diary, phone, inbox and general administrative support to both Partners.
- Act as team point of contact liaising with Marketing Leads to provide project assistance support for discrete marketing and team tasks.
- Be a team player and assist wider Healthcare team in projects, activities and events.
- Report to our Equity Partner, Head of Office and Team.
About You Person Specification
- 5 years at a similar level, preferably in professional services.
- Use of MS Office, Excel and Project management tools.
- Experience with Xero not essential (training will be given).
- Excellent written English.
- Track record of supporting in a professional services environment.
- Accuracy and attention to detail.
- Emotional intelligence and resilience.
- Driven to perform at high levels, consistently.
- Willingness to learn and develop.
Benefits of working with us
- Scottish Widows Pension Scheme.
- Support staff bonus scheme.
- Electric vehicle scheme.
- 28 days annual leave (plus public holidays).
- Happy People / Perks at Work benefits portal.
- Cycle to Work scheme.
- Life Assurance.
- 1/3 gym membership contribution.
- Flu vaccinations.
As HCR is an equal opportunities employer, we don’t just accept differences, we celebrate them. We want to attract a diverse and ambitious workforce that reflects all backgrounds and skills to create a workplace that is supportive and inclusive, recognises and nurtures talent, and which works together to achieve the best outcome for our clients.
Notarial Assistant and PA in Worcester employer: PT group
As a Top 50 Law Firm with over 1,000 employees and multiple offices across the UK, we pride ourselves on fostering a supportive and inclusive work culture that values diversity and talent. Our Notarial Assistant and PA role offers excellent benefits, including a generous pension scheme, staff bonuses, and opportunities for professional growth, all within a dynamic environment in either our Worcester or Birmingham office. Join us to be part of a team that not only strives for excellence but also prioritises employee well-being and development.
StudySmarter Expert Advice🤫
We think this is how you could land Notarial Assistant and PA in Worcester
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the hunt for a Notarial Assistant and PA role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the firm and its culture. Understand their values and how they align with your experience in customer-focused roles. This will help you showcase your skills effectively and demonstrate that you're the perfect fit for their team.
✨Tip Number 3
Practice your communication skills! Since this role involves liaising with clients and drafting documents, being articulate and clear is key. Consider doing mock interviews with friends or using online resources to refine your approach.
✨Tip Number 4
Don't forget to apply through our website! We love seeing applications directly from candidates who are genuinely interested in joining our team. Plus, it shows initiative and enthusiasm, which are traits we value highly.
We think you need these skills to ace Notarial Assistant and PA in Worcester
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Notarial Assistant and PA role. Highlight your experience in customer-focused roles and any relevant administrative skills. We want to see how your background aligns with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this hybrid role. Be sure to mention your organisational skills and any experience with diary management or client interactions.
Show Off Your Attention to Detail:In a role that involves drafting documents and managing records, attention to detail is key. Make sure your application is free from typos and errors. We appreciate precision, so let that shine through in your writing!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at PT group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Notarial Assistant and PA role. Familiarise yourself with the specific responsibilities mentioned in the job description, like supporting notarial enquiries and managing diary appointments. This will help you demonstrate your knowledge and enthusiasm for the position.
✨Showcase Your Customer Service Skills
Since this role involves liaising with clients, be prepared to discuss your experience in customer-focused roles. Think of examples where you've successfully managed client interactions or resolved issues. Highlighting your emotional intelligence and resilience will also show that you're well-suited for this environment.
✨Demonstrate Organisational Skills
As a Notarial Assistant and PA, being organised is key. Bring examples of how you've effectively managed multiple tasks or projects in the past. You could even mention any tools or methods you use to stay organised, such as project management software or specific techniques for prioritising tasks.
✨Prepare Questions for Them
Interviews are a two-way street, so prepare thoughtful questions to ask your interviewers. Inquire about the team dynamics, the types of projects you'll be involved in, or how success is measured in this role. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
