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- Tasks: Join us as a Receptionist/Office Coordinator, handling calls, admin tasks, and visitor management.
- Company: Solotech is a global leader in live productions and virtual technology, with over 2,000 passionate team members.
- Benefits: Enjoy a competitive medical cash plan, employee assistance programme, and opportunities for career advancement.
- Other info: Flexible part-time role, perfect for students looking to gain valuable work experience.
- Why this job: Be part of a dynamic team delivering spectacular experiences while developing your skills in a supportive environment.
- Qualifications: 5 GCSEs A*-C or equivalent experience; strong organisation and Microsoft Office skills required.
Agencies: kindly refer to our website on how to proceed.
Solotech are looking for a Part-Time Job Share Receptionist / Office Coordinator for the afternoons (13:30 – 17:30 – 20 hours per week)
The Receptionist / Office Coordinator will report to the General Manager and is responsible for performing reception duties and provide administrative support to the company. The role will provide invaluable support to ensure that the operation delivers exceptional service to its customers, ensuring output meets the requirements of the business.
The role requires the candidate to work flexibly, in a developing environment. In addition, the role may be required to assist, or cover for, other roles within the operation for which full training / support will be given.
Why Solotech?
As a global leader in live productions, systems integration and virtual technology , our team is comprised of more than 2,000 passionate individuals.Our ambition? To deliver spectacular experiences worldwide.
General Duties
- Undertake a broad range of general office administration duties, whilst maintaining excellent working relationships with all key business areas
- Receiving incoming calls, post and emails. Perform any necessary checks to ensure calls, messages and documents are allocated correctly to the appropriate individuals and departments
- Processing purchase orders; entry, placement and progress to delivery
- Assisting with travel and accommodation requests, making bookings and providing confirmation to relevant staff members
- Deal with absence / sickness administration
- Maintain diary systems on Company systems and intranet spreadsheet
- Ensuring all visitors to Solotech UK are greeted appropriately and are offered / served refreshments. Responsible for informing appropriate staff members of the visitors’ arrival
- Training event admin; preparation of training room, training catering and training attendee registration
Finance Admin Support
- Administer & Balance Petty Cash, reporting to finance department
- Assisting with general accounts / credit control activities, processing credit cards and maintaining records, databases and spreadsheets
- Taking card payments in liaison with finance team
- Making card payments for stationary / facility POs, checking that we do not have credit accounts
- Liaise with wider reception team to check hotel invoices match PO’s before sending to finance
Facilities Admin Support
- Inspect cleanliness liaising with the cleaner, ordering kitchen / utility / stationary supplies and taking gas / electric meter readings monthly
- Responsible for replenishing first aid kit when stock is low
- Repairs / Returns Admin Support -Supporting Hire, service and installations
- Informing London Service of items on delivery
- Managing shipping (via internal logistics) repairs to London
- Liaising with the London team to manage third party repairs
Ad-hoc
- Any other reasonable ad-hoc requests as required by your manager.
Essential Skills / Experience:
- Highly organised, with planning, decision making and problem-solving skills
- Effective administration skills, together with a good working knowledge of Microsoft Office and the ability to use database software is essential
- Flexibility and adaptability, capable of multitasking, while remaining calm under pressure
- Demonstrate an ability to maintain discretion and confidentiality
- Ability to anticipate problems and find effective solutions aligned to the Company\’s policies procedures
- Intuitive with the ability to work alone and take the lead when problems arise, or when tasks require completion
- Able to adapt to fast paced working environment.
Level of education:
- 5 GCSE’s A*- C / 9 – 5 (or equivalent) or equivalent working experience
Work experience:
- Working knowledge of the pro-audio industry or associated markets will be advantageous
Essential Requirements:
- Right to Work and Remain in the UK
Our offer to you:
- Competitive Medical Cash Plan
- Employee Assistance Program: free counselling, legal support & 24.7 help line
- Opportunities for training and career advancement
- Pension plan with employer contribution
- Cycle to Work Scheme
- And more
We appreciate your time and look forward to considering your application!
Find out more at: www. solotech .com
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Receptionist / Office Co-ordinator employer: PSSL ProSound and Stage Lighting
Contact Detail:
PSSL ProSound and Stage Lighting Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist / Office Co-ordinator
✨Tip Number 1
Familiarise yourself with the pro-audio industry and Solotech's role within it. Understanding their services and products will help you engage in meaningful conversations during interviews and demonstrate your genuine interest in the company.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in previous roles. This will show that you can handle the fast-paced environment described in the job listing.
✨Tip Number 3
Practice your communication skills, especially in handling phone calls and emails. Since you'll be the first point of contact, being articulate and professional is key to making a great impression on both clients and colleagues.
✨Tip Number 4
Be prepared to discuss your flexibility and adaptability in previous roles. Share specific instances where you successfully adjusted to changing priorities or took on additional responsibilities, as this aligns with the dynamic nature of the position.
We think you need these skills to ace Receptionist / Office Co-ordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Receptionist / Office Coordinator role. Emphasise your organisational skills, administration experience, and familiarity with Microsoft Office.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role at Solotech. Mention specific duties from the job description that you are excited about and how your background makes you a great fit.
Highlight Relevant Experience: In your application, focus on any previous roles that involved reception duties or administrative support. Provide examples of how you managed tasks under pressure and maintained discretion.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at PSSL ProSound and Stage Lighting
✨Showcase Your Organisational Skills
As a Receptionist / Office Coordinator, being organised is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past, demonstrating your ability to prioritise and stay calm under pressure.
✨Familiarise Yourself with the Company
Research Solotech and its role in the live production industry. Understanding their services and values will help you tailor your responses and show genuine interest in the company during the interview.
✨Demonstrate Flexibility and Adaptability
The job requires flexibility in a developing environment. Be ready to discuss situations where you've had to adapt quickly to changes or handle unexpected challenges, showcasing your problem-solving skills.
✨Prepare for Administrative Scenarios
Since the role involves various administrative tasks, think of specific scenarios related to diary management, handling calls, or processing orders. Practising these scenarios can help you feel more confident during the interview.