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- Tasks: Join us as a Secretary, providing vital support to our Chartered Surveyor and Property Managers.
- Company: PSM Recruitment connects talent with a respected Estate Agency in Dover.
- Benefits: Enjoy a competitive salary and a supportive work environment that values laughter.
- Why this job: Be part of a long-established firm where your skills make a real impact.
- Qualifications: Experience in secretarial roles, strong Microsoft Office skills, and a good sense of humour are essential.
- Other info: This full-time role offers 37 hours per week in a dynamic team setting.
PSM Recruitment are seeking an experienced and highly skilled Secretary to join an Estate Agency based in Dover, to work for the Chartered Surveyor and Property Managers.
Key Responsibilities:
- Provide high-quality audio typing support, transcribing correspondence, reports, and other documents accurately and efficiently.
- Create and manipulate templates in Microsoft Word, Excel and MRI Qube to support professional documentation needs.
- Manage and maintain the diary of the Chartered Building Surveyor, scheduling appointments, meetings, and site visits.
- Carry out general administrative duties, including filing, data entry, and handling telephone and email enquiries.
- Assist the Block Management Department with secretarial and administrative tasks as required.
- Liaise with clients, contractors, and other professionals in a professional and courteous manner.
- Ensure all documentation is prepared and formatted to a high standard in line with company policies and procedures.
- Always maintain confidentiality and professionalism.
Key Requirements:
- Proven experience in a similar secretarial or administrative role.
- Excellent proficiency in Microsoft Word and Excel, with experience in template creation and document formatting.
- Strong organisational and time management skills, with the ability to multitask and prioritise workloads effectively.
- A keen eye for detail and a commitment to producing high-quality work.
- Excellent verbal and written communication skills.
- Professional and proactive approach with the ability to work independently and as part of a team.
- Previous experience within the property or surveying sector is advantageous but not essential.
- A good sense of humour.
What they offer:
- Competitive salary, based on experience.
- A supportive and professional working environment.
- Opportunity to work within a long-established and respected firm.
This is a full-time position, 37 hours per week.
Secretary employer: PSM recruitment Ltd
Contact Detail:
PSM recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Secretary
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, particularly Microsoft Word and Excel. Consider taking a short online course or tutorial to brush up on your skills, especially in template creation and document formatting.
✨Tip Number 2
Practice your audio typing skills to ensure you can provide high-quality support. You might want to use online resources or apps that help improve your speed and accuracy, as this is a key responsibility of the role.
✨Tip Number 3
Prepare for the interview by thinking of examples from your past experience where you've demonstrated strong organisational and time management skills. Be ready to discuss how you prioritise tasks and manage multiple responsibilities effectively.
✨Tip Number 4
Showcase your communication skills during the application process. Be polite and professional in all your interactions, and consider how you can demonstrate your ability to liaise with clients and colleagues effectively, even in challenging situations.
We think you need these skills to ace Secretary
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience in secretarial or administrative roles. Emphasise your proficiency in Microsoft Word and Excel, as well as any experience with audio typing and document formatting.
Craft a Strong Cover Letter: Write a cover letter that showcases your organisational skills and attention to detail. Mention specific examples of how you've successfully managed diaries, handled enquiries, and maintained professionalism in challenging situations.
Highlight Relevant Skills: In your application, clearly outline your strong verbal and written communication skills. Provide examples of how you've effectively liaised with clients and colleagues, especially in a busy environment.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. Ensure that all documents are formatted professionally, as presentation is key for this role.
How to prepare for a job interview at PSM recruitment Ltd
✨Showcase Your Typing Skills
Since audio typing is a key responsibility, be prepared to demonstrate your typing speed and accuracy. You might even want to practice transcribing some documents beforehand to ensure you're ready to impress.
✨Familiarise Yourself with Microsoft Tools
Make sure you brush up on your skills in Microsoft Word and Excel, especially in creating templates and formatting documents. Being able to discuss specific features or shortcuts can show your proficiency and readiness for the role.
✨Demonstrate Your Organisational Skills
Be ready to talk about how you manage your time and prioritise tasks. Consider sharing examples from your past experience where you successfully juggled multiple responsibilities, as this will highlight your ability to handle the demands of the job.
✨Prepare for Client Interaction Scenarios
Since liaising with clients and contractors is part of the role, think of examples where you've handled difficult conversations or maintained professionalism under pressure. This will show that you can keep your cool and communicate effectively, even when things get tough.
