At a Glance
- Tasks: Manage calls, process orders, and support sales teams in a dynamic office environment.
- Company: Join a supportive team in Great Yarmouth with a focus on collaboration.
- Benefits: Part-time hours, flexible schedule, and valuable experience in administration.
- Other info: Perfect for students seeking part-time work with career growth potential.
- Why this job: Gain hands-on experience while contributing to a thriving business.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office required.
The predicted salary is between 20000 - 25000 £ per year.
P+S Recruitment are pleased to be working on behalf of our client, who are seeking an Office Administrator to join their team on a part time, 12-month fixed term basis based in Great Yarmouth.
Main Responsibilities:
- Answer incoming telephone calls and transfer enquiries to the appropriate department or team member.
- Process customer purchase orders and issue order acknowledgements.
- Process sales orders and place purchase orders with suppliers as required.
- Liaise with suppliers regarding delivery schedules and provide customers with updates on order progress.
- Maintain and update sales logs, contract progress sheets, and other company records.
- Update purchase order information and track order status.
- Check and verify supplier order acknowledgements.
- Raise pro-forma invoices, dispatch notes, commercial invoices, and other sales documentation.
- Organise and coordinate deliveries of goods to customers.
- Process equipment certification documentation, ensuring accuracy, logging certification numbers, distributing to customers, and maintaining electronic and paper archives.
- Assist with goods received, goods dispatch, and general warehouse duties when required.
- Prepare documentation, reports, graphs, and presentations for sales meetings.
- Attend sales meetings and prepare meeting minutes where required.
- Maintain filing systems, photocopying, archiving, and general administrative duties.
- Support ISO document control processes for new and existing suppliers.
- Provide administrative and customer support to the Sales and Purchasing teams.
- Track, contact, and follow up with prospective customers via email.
- Assist in maintaining accurate records and ensuring all documentation is completed and filed correctly.
- Undertake any other reasonable administrative, sales, or purchasing duties as required by the business.
Person Specification:
- Strong organisational and administrative skills.
- Excellent communication and customer service abilities.
- Good attention to detail and accuracy.
- Proficient in Microsoft Office applications, particularly Excel.
- Ability to manage multiple tasks and prioritise workload effectively.
- Experience working within an office, sales support, purchasing, or administrative environment is desirable.
- Ability to work independently and as part of a team.
Working Hours:
- 3 days per week 09:00 – 16:00/30
- 30 minute lunch break
Office Administrator in Great Yarmouth employer: P&S Personnel Services Limited
Join a dynamic team in Great Yarmouth as an Office Administrator, where you will enjoy a supportive work culture that values collaboration and employee growth. With flexible part-time hours and opportunities for professional development, this role offers a rewarding experience in a thriving environment that prioritises both customer satisfaction and employee well-being.
Contact Details:
P&S Personnel Services Limited Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Office Administrator in Great Yarmouth
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Office Administrator role, and who knows? They might just have the inside scoop on openings.
✨Tip Number 2
Prepare for interviews by practising common questions. Think about how your skills match the job description, especially those organisational and customer service skills. We want you to shine when it’s your turn to impress!
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. Plus, it keeps you fresh in their minds as they make their decision.
✨Tip Number 4
Apply through our website! It’s super easy and ensures your application gets seen. Make sure your CV is up to date and tailored to highlight your relevant experience for the Office Administrator position.
We think you need these skills to ace Office Administrator in Great Yarmouth
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Office Administrator role. Highlight your organisational skills and any relevant experience in administrative tasks, as these are key for this position.
Show Off Your Communication Skills:Since communication is a big part of this job, don’t forget to showcase your customer service abilities in your application. Use examples that demonstrate how you’ve effectively communicated in previous roles.
Be Detail-Oriented:Attention to detail is crucial for an Office Administrator. When writing your application, double-check for any typos or errors. This shows that you take pride in your work and can manage important documentation accurately.
Apply Through Our Website:We encourage you to apply through our website to ensure your application gets the attention it deserves. Make sure your CV is up to date and reflects all your relevant skills and experiences!
How to prepare for a job interview at P&S Personnel Services Limited
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of an Office Administrator. Familiarise yourself with tasks like processing orders, maintaining records, and liaising with suppliers. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since strong organisational skills are key for this role, prepare examples from your past experiences where you've successfully managed multiple tasks or improved a filing system. Be ready to discuss how you prioritise your workload and ensure accuracy in your work.
✨Brush Up on Microsoft Office
As proficiency in Microsoft Office, especially Excel, is crucial, take some time to review your skills. Be prepared to discuss how you've used these tools in previous roles, whether it's for tracking orders or preparing reports. If possible, practice using Excel functions that might be relevant to the job.
✨Prepare Questions for Them
Interviews are a two-way street, so think of insightful questions to ask about the company culture, team dynamics, or specific challenges the office faces. This not only shows your interest but also helps you gauge if the company is the right fit for you.
