At a Glance
- Tasks: Manage calls, process orders, and support sales teams in a dynamic office environment.
- Company: Join a supportive team in Great Yarmouth with a focus on collaboration.
- Benefits: Part-time hours, flexible schedule, and valuable experience in administration.
- Other info: Perfect for students seeking part-time work with career growth potential.
- Why this job: Gain hands-on experience while contributing to a thriving business.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office required.
The predicted salary is between 24000 - 30000 £ per year.
P+S Recruitment are pleased to be working on behalf of our client, who are seeking an Office Administrator to join their team on a part time, 12-month fixed term basis based in Great Yarmouth.
Responsibilities
- Answer incoming telephone calls and transfer enquiries to the appropriate department or team member.
- Process customer purchase orders and issue order acknowledgements.
- Process sales orders and place purchase orders with suppliers as required.
- Liaise with suppliers regarding delivery schedules and provide customers with updates on order progress.
- Maintain and update sales logs, contract progress sheets, and other company records.
- Update purchase order information and track order status.
- Check and verify supplier order acknowledgements.
- Raise pro-forma invoices, dispatch notes, commercial invoices, and other sales documentation.
- Organise and coordinate deliveries of goods to customers.
- Process equipment certification documentation, ensuring accuracy, logging certification numbers, distributing to customers, and maintaining electronic and paper archives.
- Assist with goods received, goods dispatch, and general warehouse duties when required.
- Prepare documentation, reports, graphs, and presentations for sales meetings.
- Attend sales meetings and prepare meeting minutes where required.
- Maintain filing systems, photocopying, archiving, and general administrative duties.
- Support ISO document control processes for new and existing suppliers.
- Provide administrative and customer support to the Sales and Purchasing teams.
- Track, contact, and follow up with prospective customers via email.
- Assist in maintaining accurate records and ensuring all documentation is completed and filed correctly.
- Undertake any other reasonable administrative, sales, or purchasing duties as required by the business.
Qualifications
- Strong organisational and administrative skills.
- Excellent communication and customer service abilities.
- Good attention to detail and accuracy.
- Proficient in Microsoft Office applications, particularly Excel.
- Ability to manage multiple tasks and prioritise workload effectively.
- Experience working within an office, sales support, purchasing, or administrative environment is desirable.
- Ability to work independently and as part of a team.
Working Hours: 3 days per week 09:00 – 16:00/30 minute lunch break
Office Administrator in Great Yarmouth employer: P&s Personnel Ltd
Join a dynamic team in Great Yarmouth as an Office Administrator, where you will enjoy a supportive work culture that values collaboration and employee growth. With flexible part-time hours and opportunities for professional development, this role offers a meaningful way to contribute to the success of the company while balancing your personal commitments.
StudySmarter Expert Advice🤫
We think this is how you could land Office Administrator in Great Yarmouth
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Office Administrator role, and who knows? They might just have the inside scoop on openings.
✨Tip Number 2
Prepare for interviews by practising common questions. Think about how your organisational skills and attention to detail can shine through. We recommend doing mock interviews with friends or family to boost your confidence.
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. It’s a simple gesture that keeps you fresh in their minds.
✨Tip Number 4
Check out our website for the latest job postings. We’re always updating our listings, so make sure you’re applying directly through us to get the best chance at landing that Office Administrator gig!
We think you need these skills to ace Office Administrator in Great Yarmouth
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Office Administrator role. Highlight your organisational skills and any relevant experience in administrative tasks, as these are key for us.
Craft a Catchy Cover Letter:Your cover letter should reflect your personality and enthusiasm for the role. Use it to explain why you’re a great fit for our team and how your skills align with the job description.
Show Off Your Skills:Don’t forget to mention your proficiency in Microsoft Office, especially Excel. We love seeing candidates who can manage multiple tasks and have a keen eye for detail!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get to know you better!
How to prepare for a job interview at P&s Personnel Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Office Administrator. Familiarise yourself with tasks like processing orders, liaising with suppliers, and maintaining records. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since strong organisational skills are key for this role, prepare examples from your past experiences where you've successfully managed multiple tasks or maintained accurate records. Be ready to discuss how you prioritise your workload and keep everything on track.
✨Brush Up on Your Communication Skills
As an Office Administrator, you'll need to communicate effectively with customers and team members. Practice articulating your thoughts clearly and confidently. You might even want to role-play common scenarios, like handling customer inquiries or updating colleagues on order statuses.
✨Get Comfortable with Microsoft Office
Proficiency in Microsoft Office, especially Excel, is crucial for this job. If you haven't already, take some time to refresh your skills. Consider preparing a few examples of how you've used Excel in previous roles, whether it's for tracking orders or creating reports.
