At a Glance
- Tasks: Support facilities management operations and coordinate maintenance activities.
- Company: Join a global leader in Integrated Facilities Management.
- Benefits: Gain valuable experience and develop your career in a dynamic environment.
- Other info: Fast-paced role with opportunities for growth and skill development.
- Why this job: Be part of a proactive team making a real impact in facilities management.
- Qualifications: 2-3 years' experience in facilities management or engineering support.
The predicted salary is between 30000 - 40000 € per year.
Department: Hard Services / Facilities Management
Reports To: Contract Manager / Facilities Manager
About the Company
PRS are partnered with a global provider of Integrated Facilities Management and engineering services.
Role Overview
We are seeking a proactive and organised Facilities Administrator to support the delivery of Hard Services facilities management operations. The successful candidate will provide administrative and coordination support across planned and reactive maintenance activities, compliance reporting, contractor management, and helpdesk operations. This role is ideal for an individual with 2–3 years’ experience within facilities management, engineering support, property services, or a hard services environment who is looking to develop their career within a technically focused FM business.
Key Responsibilities
- Provide administrative support to the Hard Services and Engineering teams
- Coordinate planned preventative maintenance (PPM) schedules and reactive maintenance works
- Raise, track, and close work orders through CAFM systems
- Ensure service reports, job sheets, compliance certificates, and statutory documentation are accurately maintained
- Liaise with engineers, subcontractors, suppliers, and clients regarding service delivery updates
- Support the management of SLAs and KPI reporting
- Assist with permit-to-work documentation and contractor compliance checks
- Monitor outstanding jobs and ensure timely completion of maintenance activities
- Produce reports, spreadsheets, and performance data for management review
- Support invoice processing, purchase orders, and general contract administration
- Maintain accurate asset and maintenance records
- Assist in ensuring compliance with health & safety regulations and company procedures
- Respond professionally to client requests and helpdesk enquiries
Skills & Experience
- Essential 2–3 years’ experience in a Facilities Management, Hard Services, Engineering Administration, or Property Support role
- Good understanding of hard services FM including M&E, HVAC, compliance, or building maintenance
- Experience using CAFM/helpdesk systems
- Strong administrative and organisational skills
- Proficient in Microsoft Office, particularly Excel, Outlook, and Word
- Excellent communication and stakeholder management skills
- Ability to prioritise workload in a fast-paced environment
- High attention to detail and accuracy
Facilities Administrator in Slough employer: PRS
At PRS, we pride ourselves on being an excellent employer, offering a dynamic work culture that fosters professional growth and development within the Facilities Management sector. Our team enjoys a supportive environment where collaboration is key, alongside competitive benefits and opportunities to enhance skills in a globally recognised organisation. Located in a vibrant area, our employees benefit from a stimulating atmosphere that encourages innovation and excellence in service delivery.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Administrator in Slough
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management world. Attend industry events or join online forums where you can meet people who might know about job openings. Remember, sometimes it’s not just what you know, but who you know!
✨Tip Number 2
Be proactive! Don’t just wait for job postings to appear. Research companies you’re interested in and reach out directly. A friendly email expressing your interest can go a long way. Plus, applying through our website gives you a better chance of being noticed!
✨Tip Number 3
Prepare for interviews by brushing up on your knowledge of hard services FM. Be ready to discuss your experience with CAFM systems and how you’ve handled maintenance schedules in the past. Show them you’re the organised and proactive candidate they need!
✨Tip Number 4
Follow up after interviews! A quick thank-you email can keep you fresh in their minds. It shows your enthusiasm for the role and reinforces your professionalism. Plus, it’s a great opportunity to reiterate why you’d be a perfect fit for their team!
We think you need these skills to ace Facilities Administrator in Slough
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your experience in facilities management and administration. We want to see how your skills match the role, so don’t be shy about showcasing your relevant achievements!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re passionate about facilities management and how your background makes you the perfect fit for our team. Keep it engaging and personal!
Show Off Your Skills:We love seeing candidates who can demonstrate their organisational and administrative skills. Mention any experience with CAFM systems or compliance reporting, as these are key to the role. Be specific!
Apply Through Our Website:To make sure your application gets the attention it deserves, apply directly through our website. It’s the best way for us to receive your details and keep track of your application!
How to prepare for a job interview at PRS
✨Know Your Stuff
Make sure you brush up on your knowledge of facilities management, especially hard services like M&E and HVAC. Familiarise yourself with common terms and processes, as well as the specific CAFM systems mentioned in the job description. This will show that you're not just interested in the role but also understand the technical aspects involved.
✨Show Off Your Organisational Skills
Since the role requires strong administrative and organisational skills, prepare examples from your past experience where you've successfully managed schedules or coordinated maintenance activities. Be ready to discuss how you prioritised tasks in a fast-paced environment and maintained accuracy under pressure.
✨Communicate Like a Pro
Excellent communication is key in this role, so practice articulating your thoughts clearly. Think about how you would respond to client requests or liaise with subcontractors. You might even want to role-play some scenarios with a friend to get comfortable with the types of conversations you might have.
✨Prepare Questions
Interviews are a two-way street, so come prepared with thoughtful questions about the company’s approach to facilities management and how they measure success with SLAs and KPIs. This shows your genuine interest in the role and helps you assess if the company is the right fit for you.
