At a Glance
- Tasks: Manage maintenance activities and support compliance in a dynamic environment.
- Company: Join a leading facilities management team in Hertfordshire.
- Benefits: Career development opportunities and a collaborative team culture.
- Other info: Great exposure to large-scale operations and supportive colleagues.
- Why this job: Make a real impact in a highly regulated environment with your skills.
- Qualifications: Experience with CMMS systems and strong organisational skills required.
The predicted salary is between 30000 - 40000 £ per year.
We are currently recruiting for a CMMS Coordinator / Contract Support professional. This is an excellent opportunity for an experienced facilities, engineering, or maintenance administrator to play a key role in supporting maintenance planning, compliance, and operational excellence within a highly regulated environment.
Working closely with Engineering, Facilities, Operations, and Quality teams, you will be responsible for managing the CMMS (Computerised Maintenance Management System), coordinating maintenance activities, tracking work orders, supporting contractors, and ensuring all maintenance records remain audit-ready and compliant with GMP standards.
Key Responsibilities- Maintain and administer the CMMS system (Maximo) ensuring asset data, maintenance schedules, and work orders remain accurate and up to date.
- Coordinate planned preventative maintenance (PPM), reactive maintenance, and corrective works across the site.
- Monitor work orders from creation through to completion, ensuring timely close-out and accurate documentation.
- Support the Facilities and Engineering teams with maintenance planning, scheduling, and resource allocation.
- Manage the service desk function, ensuring maintenance requests are logged, prioritised, and resolved efficiently.
- Liaise with contractors and specialist suppliers to coordinate maintenance activities and site access requirements.
- Produce maintenance reports, KPI dashboards, compliance metrics, and backlog reports.
- Support audits and inspections by maintaining accurate maintenance records and documentation.
- Facilitate planning meetings and communicate maintenance schedules with key stakeholders.
- Identify opportunities to improve CMMS performance, maintenance processes, and reporting capabilities.
- Provide first-line support for CMMS users and assist with system upgrades and enhancements.
- Previous experience in a Contract Support, Facilities Coordinator, Maintenance Planner, CAFM Administrator, CMMS Coordinator, or Engineering Administrator role.
- Strong experience using CMMS or CAFM systems such as Maximo, SAP PM, Hexagon, Concept, MRI Evolution, or similar.
- Experience coordinating maintenance activities within a facilities, engineering, manufacturing, or regulated environment.
- Strong administration, planning, and organisational skills.
- Ability to analyse maintenance data and generate reports using Excel.
- Experience managing work orders, service requests, and contractor coordination.
- Excellent communication skills and ability to work across multiple departments.
- CMMS / CAFM Administration
- Maintenance Planning & Scheduling
- Facilities Management Support
- Contractor Coordination
- Work Order Management
- Compliance & Documentation
- KPI Reporting & Data Analysis
- Stakeholder Management
- Excel & Microsoft Office
- Exposure to large-scale facilities and engineering operations.
- Collaborative and supportive team culture.
- Career development opportunities within Facilities, Engineering, and Asset Management.
If you're an experienced Contract Support, Facilities Coordinator, CMMS Administrator, or Maintenance Planner looking for your next challenge, we'd love to hear from you.
Maintenance Coordinator employer: PRS
Join our dynamic team in Hertfordshire as a Maintenance Coordinator, where you will thrive in a collaborative and supportive work culture that values your expertise in facilities and engineering. We offer excellent career development opportunities within a large-scale operations environment, ensuring you have the tools and support needed to excel in your role while maintaining compliance with industry standards. Experience the satisfaction of contributing to operational excellence in a highly regulated setting, all while being part of a team that prioritises growth and innovation.
