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- Tasks: Support the Facilities Management team with administrative tasks and ensure smooth operations.
- Company: Join a growing Facilities Management company in London with a supportive culture.
- Benefits: Entry-level salary, training opportunities, and a chance to grow your career.
- Other info: Be part of a proactive team and enjoy a flexible work atmosphere.
- Why this job: Kickstart your career in a dynamic environment while learning valuable skills.
- Qualifications: 1 year of admin experience and strong organisational skills required.
The predicted salary is between 12 - 12 £ per hour.
We are seeking a proactive and organised Junior Administrator to support our Facilities Management team, with a focus on hard services. This role is ideal for someone with around 1 year of administrative experience, preferably within FM, engineering services, or a technical environment.
You will play a key role in supporting day-to-day operations, ensuring jobs are logged, tracked, and completed efficiently while maintaining accurate records and providing excellent service to internal and external stakeholders.
Key Responsibilities- Provide general administrative support to the FM / hard services team
- Manage incoming calls, emails, and service requests in a professional manner
- Raise, log, and track jobs through CAFM/helpdesk systems
- Schedule reactive and planned maintenance works with engineers and subcontractors
- Monitor job progress and ensure tasks are completed within SLA timeframes
- Process purchase orders, invoices, and general financial administration
- Maintain accurate records, reports, and documentation
- Liaise with clients, contractors, and internal teams to coordinate works
- Assist with reporting, data entry, and KPI tracking
- General office duties including filing, scanning, and document control
- Minimum 1 year experience in an administrative role
- Strong organisational skills and attention to detail
- Good communication skills (written and verbal)
- Proficient in Microsoft Office (Excel, Word, Outlook)
- Ability to prioritise workload and multitask
- Proactive and willing to learn
- Strong team player with a flexible approach
- Professional and customer-focused
- Able to work under pressure and meet deadlines
- High level of accuracy and accountability
- Entry-level opportunity within a growing FM environment
- Training and development opportunities
- Supportive team culture
Junior Administrator in London employer: PRS
Contact Detail:
PRS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Junior Administrator in London
✨Tip Number 1
Network like a pro! Reach out to people in the Facilities Management sector on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching common questions for administrative roles. Practice your answers, focusing on your organisational skills and how you've handled tasks under pressure. We want you to shine!
✨Tip Number 3
Show off your tech skills! Familiarise yourself with CAFM/helpdesk systems and Microsoft Office tools. Being able to demonstrate your proficiency can set you apart from other candidates.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are genuinely interested in joining our team.
We think you need these skills to ace Junior Administrator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your administrative experience and skills that match the Junior Administrator role. We want to see how your background fits with our Facilities Management team, so don’t be shy about showcasing relevant experiences!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re excited about this role and how your proactive attitude and organisational skills make you a perfect fit for us. Keep it friendly and professional!
Show Off Your Skills: In your application, mention your proficiency in Microsoft Office and any experience with CAFM or helpdesk systems. We love seeing candidates who can hit the ground running, so highlight those skills that will help you support our team effectively.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our supportive team culture!
How to prepare for a job interview at PRS
✨Know Your Role
Before the interview, make sure you thoroughly understand the Junior Administrator role and its responsibilities. Familiarise yourself with facilities management terminology and processes, especially around hard services. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experience where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and ensured deadlines were met, as this will demonstrate your ability to thrive in a busy environment.
✨Communicate Effectively
Good communication is key for this role, so practice articulating your thoughts clearly. During the interview, listen carefully to the questions asked and respond thoughtfully. You might also want to prepare a few questions of your own about the team and the company culture to show your engagement.
✨Demonstrate Your Proactivity
Employers love candidates who take initiative. Think of instances where you've gone above and beyond in your previous roles, whether it was streamlining a process or helping a colleague. Sharing these experiences will highlight your proactive nature and willingness to learn, which are essential traits for a Junior Administrator.