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- Tasks: Support the Facilities Management team with administrative tasks and ensure efficient operations.
- Company: Join a growing Facilities Management company with a focus on teamwork and development.
- Benefits: Entry-level role with opportunities for growth and skill development.
- Other info: Be part of a supportive team and learn in a fast-paced setting.
- Why this job: Kickstart your career in a dynamic environment while making a real impact.
- Qualifications: 1 year of admin experience, strong organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 22000 - 26000 £ per year.
We are seeking a proactive and organised Junior Administrator to support our Facilities Management team, with a focus on hard services. This role is ideal for someone with around 1 year of administrative experience, preferably within FM, engineering services, or a technical environment.
You will play a key role in supporting day-to-day operations, ensuring jobs are logged, tracked, and completed efficiently while maintaining accurate records and providing excellent service to internal and external stakeholders.
Key Responsibilities- Provide general administrative support to the FM / hard services team
- Manage incoming calls, emails, and service requests in a professional manner
- Raise, log, and track jobs through CAFM/helpdesk systems
- Schedule reactive and planned maintenance works with engineers and subcontractors
- Monitor job progress and ensure tasks are completed within SLA timeframes
- Process purchase orders, invoices, and general financial administration
- Maintain accurate records, reports, and documentation
- Liaise with clients, contractors, and internal teams to coordinate works
- Assist with reporting, data entry, and KPI tracking
- General office duties including filing, scanning, and document control
- Minimum 1 year experience in an administrative role
- Strong organisational skills and attention to detail
- Good communication skills (written and verbal)
- Proficient in Microsoft Office (Excel, Word, Outlook)
- Ability to prioritise workload and multitask
- Proactive and willing to learn
- Strong team player with a flexible approach
- Professional and customer-focused
- Able to work under pressure and meet deadlines
- High level of accuracy and accountability
- Entry-level opportunity within a growing FM environment
Junior Administrator employer: PRS
Contact Detail:
PRS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Junior Administrator
✨Tip Number 1
Get your networking game on! Reach out to people in the Facilities Management sector, especially those who work in administrative roles. A friendly chat can lead to insider info about job openings and even referrals.
✨Tip Number 2
Prepare for interviews by practising common questions related to administration and FM. We recommend role-playing with a friend or using online resources to boost your confidence and refine your answers.
✨Tip Number 3
Showcase your organisational skills during interviews. Bring examples of how you've managed tasks or projects in the past, and be ready to discuss how you prioritise workload and meet deadlines.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Junior Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your administrative experience, especially if it's in FM or a technical environment. We want to see how your skills match the role, so don’t be shy about showcasing your organisational prowess!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our Junior Administrator role. Be proactive and show us your enthusiasm for supporting our Facilities Management team.
Show Off Your Skills: We love seeing strong communication skills and attention to detail. In your application, mention specific examples of how you've managed tasks, tracked jobs, or liaised with stakeholders in previous roles. It’ll help us picture you in action!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting entry-level opportunity. We can’t wait to hear from you!
How to prepare for a job interview at PRS
✨Know Your Stuff
Before the interview, make sure you understand the basics of Facilities Management and the specific role of a Junior Administrator. Brush up on your knowledge of CAFM systems and how they work, as well as any relevant terminology. This will show that you're proactive and genuinely interested in the position.
✨Show Off Your Organisational Skills
During the interview, be ready to discuss how you've managed your time and tasks in previous roles. Use specific examples to illustrate your organisational skills, like how you prioritised workload or handled multiple requests at once. This will demonstrate that you can thrive in a busy environment.
✨Communicate Clearly
Good communication is key for this role, so practice articulating your thoughts clearly and concisely. Be prepared to answer questions about how you would handle incoming calls and emails, and think of examples where you provided excellent service to clients or colleagues.
✨Ask Smart Questions
At the end of the interview, don’t forget to ask insightful questions about the team and the company culture. This shows that you're not just interested in the job, but also in how you can fit into their environment and contribute to their success.