At a Glance
- Tasks: Support facilities management operations and coordinate maintenance activities.
- Company: Join a global leader in Integrated Facilities Management.
- Benefits: Gain valuable experience and develop your career in a dynamic environment.
- Other info: Opportunity for growth in a technically focused business.
- Why this job: Be part of a team that ensures smooth operations and compliance in facilities management.
- Qualifications: 2-3 years' experience in facilities management or related fields.
The predicted salary is between 30000 - 40000 € per year.
About the Company
PRS are partnered with a global provider of Integrated Facilities Management and engineering services.
Role Overview
We are seeking a proactive and organised Facilities Administrator to support the delivery of Hard Services facilities management operations. The successful candidate will provide administrative and coordination support across planned and reactive maintenance activities, compliance reporting, contractor management, and helpdesk operations. This role is ideal for an individual with 2–3 years’ experience within facilities management, engineering support, property services, or a hard services environment who is looking to develop their career within a technically focused FM business.
Key Responsibilities
- Provide administrative support to the Hard Services and Engineering teams
- Coordinate planned preventative maintenance (PPM) schedules and reactive maintenance works
- Raise, track, and close work orders through CAFM systems
- Ensure service reports, job sheets, compliance certificates, and statutory documentation are accurately maintained
- Liaise with engineers, subcontractors, suppliers, and clients regarding service delivery updates
- Support the management of SLAs and KPI reporting
- Assist with permit-to-work documentation and contractor compliance checks
- Monitor outstanding jobs and ensure timely completion of maintenance activities
- Produce reports, spreadsheets, and performance data for management review
- Support invoice processing, purchase orders, and general contract administration
- Maintain accurate asset and maintenance records
- Assist in ensuring compliance with health and safety regulations
Facilities Administrator employer: PRS
At PRS, we pride ourselves on being an excellent employer, offering a dynamic work culture that fosters collaboration and innovation within the facilities management sector. Our commitment to employee growth is evident through ongoing training opportunities and a supportive environment that encourages career advancement. Located in a vibrant area, our team enjoys a range of benefits including competitive salaries, flexible working arrangements, and the chance to be part of a global leader in Integrated Facilities Management.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management field. We all know that sometimes it’s not just what you know, but who you know. Attend industry events or join relevant online groups to meet potential employers.
✨Tip Number 2
Prepare for interviews by researching the company and its values. We want you to shine! Understand their approach to facilities management and think about how your experience aligns with their needs. This will help you stand out during the interview.
✨Tip Number 3
Showcase your organisational skills! During interviews, share specific examples of how you've successfully managed maintenance schedules or compliance reporting in the past. We love hearing about real-life experiences that demonstrate your capabilities.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we’re always on the lookout for proactive candidates like you who are eager to develop their careers in facilities management.
We think you need these skills to ace Facilities Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience in facilities management or similar roles. We want to see how your skills align with the responsibilities listed in the job description, so don’t be shy about showcasing your achievements!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re passionate about the role and how your background makes you a perfect fit. We love seeing enthusiasm and a bit of personality, so let us know what excites you about working with us.
Be Clear and Concise:When filling out your application, keep your language clear and to the point. We appreciate straightforward communication, so avoid jargon and make sure your key points stand out. This will help us quickly see why you’d be a great addition to our team!
Apply Through Our Website:We encourage you to apply directly through our website for the best chance of getting noticed. It’s super easy, and you’ll ensure your application lands right in our hands. Plus, you’ll get to explore more about us while you’re at it!
How to prepare for a job interview at PRS
✨Know Your Stuff
Make sure you brush up on your knowledge of facilities management and the specific responsibilities of a Facilities Administrator. Familiarise yourself with terms like PPM, CAFM systems, and compliance reporting. This will show that you're not just interested in the role but also understand the industry.
✨Show Your Organisational Skills
Since this role requires a lot of coordination and administration, be ready to discuss how you've successfully managed multiple tasks in the past. Prepare examples that highlight your ability to juggle priorities and keep everything running smoothly.
✨Communicate Clearly
You'll be liaising with various stakeholders, so practice articulating your thoughts clearly and concisely. During the interview, demonstrate your communication skills by asking insightful questions about the team dynamics and how they manage service delivery updates.
✨Be Proactive
The job description mentions a proactive approach, so think of instances where you've taken the initiative in previous roles. Whether it was improving a process or stepping up during a busy period, share these experiences to illustrate your readiness to contribute positively from day one.
