At a Glance
- Tasks: Support the CEO and Senior Team while ensuring smooth office operations.
- Company: PRS Foundation, a passionate advocate for UK music creators.
- Benefits: Join a vibrant team with opportunities for growth in the music industry.
- Other info: Dynamic work environment with a focus on music and talent development.
- Why this job: Be part of a mission-driven organisation that supports talented music creators.
- Qualifications: Experience in administration, strong communication skills, and a love for music.
The predicted salary is between 28800 - 43200 £ per year.
Job Description
PURPOSE OF THE JOB
To provide administrative support and assistance to PRS Foundation’s CEO and Senior Team and ensure the smooth running of the office and its grant-making activities.
This vacancy builds on a previous Administrator position, bolstering the role to meet the strategic needs of the CEO and Senior Management Team.
PERSON SPECIFICATION
We are looking for a highly organised and motivated Administrator & Executive Assistant, with a passion for music being created in the UK.
Our ideal candidate will have proven experience in an administrative and/ or executive assistant role, with strong attention to detail and communication skills. We are looking for someone who thrives on taking initiative and is excited to work in a small team of music lovers. This vital role enables the smooth running of the office, supporting the CEO, Senior Management Team and organisational processes, playing an integral role in the Foundation’s impactful work supporting talented music creators, organisations and music industry professionals.
EXPERIENCE
You will have:
- Proven organisational, IT and communication skills, and in a similar or related environment
- Experience of diary management, minute-taking and database management
- More than one year’s experience of working in a busy environment
- A broad and up-to date knowledge of new music and the challenges that music creators are facing in the current climate
- Awareness of PRS Foundation’s role within the music industry
- Knowledge of the music sector and talent development
- Some experience of assisting with events e.g. launches, showcases, receptions
- Understanding of equal opportunities practice
Skills:
- High level office administration
- Fluent written and verbal communication
- Ability to work methodically and consistently on detailed tasks
- Prioritisation and attention to detail when under pressure of deadlines and conflicting demands
- Excellent IT skills in Word, Excel, Outlook, Database Management, and web-based communications
Administrator & Executive Assistant employer: PRS FOUNDATION
At PRS Foundation, we pride ourselves on being an exceptional employer that fosters a vibrant work culture centred around a shared passion for music. Our team enjoys a supportive environment with ample opportunities for professional growth, where every member plays a crucial role in empowering talented music creators across the UK. Located in a dynamic sector, we offer unique advantages such as involvement in impactful projects and the chance to collaborate with industry professionals, making this a truly rewarding place to work.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator & Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to people in the music industry, attend events, and connect with others who share your passion. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Show off your skills! When you get the chance to meet potential employers, be ready to discuss your experience in administration and how it relates to the music sector. Bring examples of your work or even a portfolio to showcase your organisational prowess.
✨Tip Number 3
Be proactive! If you see a role that excites you, don’t wait for the perfect moment. Apply through our website and follow up with a friendly email expressing your enthusiasm. It shows initiative and keeps you on their radar.
✨Tip Number 4
Prepare for interviews by researching PRS Foundation and its impact on the music industry. Be ready to discuss how your skills can support their mission. Tailor your answers to reflect your understanding of their work and how you can contribute.
We think you need these skills to ace Administrator & Executive Assistant
Some tips for your application 🫡
Show Your Organisational Skills:Make sure to highlight your organisational abilities in your application. We want to see how you manage tasks and keep everything running smoothly, just like the role requires!
Tailor Your Experience:When you're writing your application, connect your past experiences to the job description. We love seeing how your background fits with what we need for the Administrator & Executive Assistant position.
Communicate Clearly:Your written communication skills are key! Keep your application clear and concise, showing us that you can communicate effectively, which is super important for this role.
Passion for Music Matters:Don’t forget to express your passion for music! We’re looking for someone who shares our love for the UK music scene, so let that enthusiasm shine through in your application.
How to prepare for a job interview at PRS FOUNDATION
✨Know Your Music
Make sure you brush up on your knowledge of the current music scene and the challenges faced by music creators. Being able to discuss recent trends or notable events in the industry will show your passion and understanding of the role.
✨Showcase Your Organisational Skills
Prepare examples from your past experience that highlight your organisational abilities. Whether it’s managing a busy diary, taking minutes at meetings, or handling multiple tasks, be ready to demonstrate how you thrive in a fast-paced environment.
✨Master the Tech
Familiarise yourself with the software mentioned in the job description, like Word, Excel, and Outlook. If you can, practice using database management tools as well. Being confident with these tools will give you an edge during the interview.
✨Be Ready to Take Initiative
Think of instances where you took the initiative in previous roles. This could be suggesting improvements to processes or stepping up during busy periods. Highlighting your proactive nature will resonate well with the team looking for someone who can support the CEO and Senior Management Team effectively.
