Chief of Staff, CEO Office in City of Westminster

Proximie is on a mission to improve healthcare by transforming the world’s operating rooms into connected ecosystems of people, devices, and data. Our Intelligence Suite transforms operating room (OR) performance, keeping teams in sync and workflows on track to maximise throughput. Simultaneously our computer vision and AI capabilities capture real‑time data and detect surgical events – improving quality of data outputs. The result: ORs are optimised like never before – with predictive analytics and automated notifications ensuring patients and staff are in the right place at the right time. Once practitioners are in the OR, our Surgical Suite enables real‑time remote access and creates a secure video record of every procedure; improving training, education, and collaboration. It is an intuitive asset which helps instil a culture of continuous learning, accelerates the adoption of cutting‑edge medical devices, and enhances surgical performance across the entire global workforce – improving outcomes and saving lives. Proximie was commercialised in 2019 and is available in over 500 facilities globally.

Position Overview

The Chief of Staff, CEO Office will report directly to Proximie’s Founder and CEO, Dr. Nadine Hachach‑Haram, and will be responsible for the management of the Office of the CEO. You will work directly with Nadine on the things that sit at the intersection of strategy, culture, and commercial momentum – genuinely sharing in her responsibilities as CEO. This is not an operational cadence or executive assistant role. Proximie has strong leaders in Product, Engineering, Finance, Commercial, and Operations who own the rhythm of the business and the operating cadence that many Chiefs of Staff spend most of their time on (board meetings, leadership meetings, OKRs, and the like) is well covered. Equally, with an exceptional EA in the CEO office and a genuinely talented executive team that Nadine delegates a lot to, those bases are well covered. What this role is about is what remains: the harder, more ambiguous work that sits at the centre of Nadine’s role as CEO – the things that only she should be doing, and that we need another exceptional person to help extend the reach of. This role offers one of the broadest and most accelerated learning experiences in health tech – working at the side of a female pioneer of the global healthtech community.

Responsibilities

• Strategic signal and pattern recognition – live close to the front lines, converse with customers, work with commercial teams, synthesize data, and provide clear strategic insight to Nadine and the leadership team.
• Cross‑functional programme management – take ownership of the CEO’s highest‑priority strategic initiatives, translate vision into actionable programmes, drive accountability across teams, and ensure follow‑through.
• Culture and high‑performance scaling – build and embed frameworks, behaviours, and leadership principles that define great at Proximie, ensuring every new hire understands what we do, how, and why.
• Executive relationship management – support Nadine in building and deepening senior relationships with health system executives, MedTech partners, and strategic accounts that require CEO‑level engagement, representing Proximie with credibility and care.

Who You Are

You have at least 6+ years of experience, likely in management consulting, investment banking, a high‑growth startup, or a combination. You may have been in a Chief of Staff or senior strategy role before, or this may be the natural next step from a strong operational or advisory career. You are exceptionally clear in your thinking and your communication – written and verbal. You can distil complexity into simple, compelling narratives. You move fast and finish things. You don’t need to be told twice, and you hold yourself to a high standard without needing external accountability. You are deeply curious about the business – customers, market, and what’s working – and you’re willing to find the answer rather than wait for it. You can work at both altitude and ground level. You’re as comfortable shaping a strategic framework as you are turning it into a working document by end of day. You are someone people trust. You handle sensitive information with discretion and build relationships based on substance, not proximity to power. You care about the mission. Proximie is a company trying to improve healthcare outcomes globally. That means something to you.

Why This Role, Why Now?

Proximie is at an inflection point. The OR intelligence market is opening up, our platform is maturing, and the opportunity to set the standard for how ORs operate globally is real and immediate. Nadine leads this company with an intensity and a purpose that comes from having stood in an operating theatre and seen what broken healthcare looks like. This role is for someone who wants to learn from that, contribute to it, and be changed by it. In this role, you will sit at the centre of a scaling health‑tech company through one of its most consequential periods of growth. That is rare. We want someone who knows it.

Why Work for Proximie?

• You will be encouraged to grow in your role, take ownership and gain responsibilities. Proximie’s values are Ownership, Deliver Results, Build Trust and Go Beyond.
• Generous annual leave.
• Two “well‑being” days per year plus the day off for your birthday.
• “Summer Fridays” – early office closing on Fridays during summer months.
• Annual bonus programme – based on individual contribution.
• To support your professional growth, all permanent employees will have access to an annual stipend of £1,000 to assist with personal development activities.
• Flexible working hours – we trust our people to manage their time and focus on wider results.
• A flat organisational structure where every opinion matters, ideas are cultivated, and innovation is encouraged.
• Proximie is a truly global company with teams across the UK, Europe, United States and the Middle East – giving you opportunities to see the world.

Proximie is an equal opportunity employer. We are committed to providing a work environment that supports, inspires, and respects all individuals. We do not discriminate on the basis of race, colour, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under the law.