Talent Acquisition Assistant

As part of the global leader Bain & Company, Proxima is an award-winning management consultancy specialising in procurement and supply chain. With vibrant offices in London, Leeds, Cardiff, Düsseldorf, Chicago, Singapore, Hong Kong, Kuala Lumpur, Sydney and Melbourne, we offer a dynamic hybrid working model that blends time on client sites, at home, and in your local office.

We have a great opportunity for a Talent Acquisition Assistant to join our People team based in our central London office. This is an ideal opportunity for a graduate‑level candidate with exposure to recruitment, resourcing, or high‑volume administrative work, or for someone with relevant recruitment or administration experience seeking a company that offers genuine career development and progression. This is an internal role reporting to the Senior Talent Acquisition Specialist (EMEA).

Your responsibilities will include the following:

• Coordinate interview scheduling and manage hiring manager availability.
• Manage candidate invitations, confirmations, and interview logistics through tracking applications and maintaining the candidate database.
• Post and manage job adverts through the database and relevant related sites (LinkedIn, Indeed, etc).
• Preparing and sending out all offer documentation.
• Organizing and supporting graduate recruitment efforts on an annual basis.
• Proactively sourcing candidates through direct search methods, including LinkedIn and internal talent pools, to build strong shortlists and support hiring needs.
• Ad‑hoc support on tasks or new projects for Recruitment as required.
• Ensuring candidates are kept up to date during the recruitment process.
• Provide statistics and reports on candidate activity and manage daily trackers.
• Supporting screening calls for Professional Support and Centre of Excellence junior level roles.
• Help manage and respond to queries through the Recruitment admin inboxes.
• Ensure that all candidate data is processed and dealt with in a confidential and sensitive manner.
• Holiday/absence cover for the Recruitment Team.
• Carrying out ad‑hoc administrative tasks that keep the team running efficiently.

About You:

• Prior recruitment experience, either in‑house, within an RPO environment, or agency‑side in recruitment coordination, resourcing administration, or general administration is preferred but not essential.
• Ability to balance multiple projects and work well under deadlines/high volume.
• A good working knowledge of MS Office programs – ideally with experience managing Outlook calendars, scheduling meetings, and coordinating diaries.
• Good interpersonal and presentation skills combined with excellent time management skills.
• High attention to detail and strong administrative capabilities.
• Flexible, proactive, and able to adapt to changing priorities.
• Innovative and commercially focused.
• Ability to maintain confidentiality.

Our culture at Proxima is unique and is what makes us stand out. We are a fun and inclusive company, combining a fast paced professional environment with a flat structure. Our culture is collaborative and open, where we welcome and support each other’s professional growth. You have the ability to shape and quickly grow your career at Proxima, and we actively progress and promote our people throughout the year. Our people are the driving force of our success and rapid growth. We offer a competitive salary, with an Employee Profit Share bonus and numerous benefits. We also offer flexible working and support towards personal learning and development course(s) or training. There are also opportunities to work abroad within North America.