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For Companies At a Glance
- Tasks: Support senior leaders with scheduling, travel arrangements, and administrative tasks.
- Company: Join Proxima, a global leader in management consulting with a collaborative culture.
- Benefits: Enjoy competitive salary, 25 days leave, flexible working, and continuous training.
- Why this job: Showcase your organisational skills while making a real impact in a growing firm.
- Qualifications: Previous experience as an Executive Assistant and strong IT skills required.
- Other info: Be part of a supportive team with excellent career progression opportunities.
The predicted salary is between 28800 - 43200 ÂŁ per year.
Proxima, part of the global leader Bain & Company, is a well‑established management consulting firm specialising in procurement. We’re looking for a proactive Executive Assistant to join our Cardiff team and play a key role in supporting senior leaders and contribute to a collaborative environment. With offices in London, Leeds, Cardiff, Düsseldorf, Chicago, Singapore, Melbourne, Sydney, Kuala Lumpur, and Hong Kong, we combine global reach with local expertise. If you excel at managing complex schedules, building strong relationships, and keeping operations running smoothly, this role is an exciting opportunity to showcase your skills and work within a growing organisation.
Key Responsibilities
- Provide executive and administrative support to the Board and Senior Vice Presidents across UK offices.
- Oversee diary management: schedule, organize, and arrange meetings and business commitments, including follow‑up actions.
- Liaise extensively with internal teams and external business contacts.
- Arrange international and domestic travel and hotel bookings.
- Update client information on HubSpot (CRM system).
- Support other Executive Assistants, including holiday cover.
- Provide receptionist cover as needed: answer telephones, greet clients and visitors, manage catering for meetings, and handle room bookings.
- Ensure all expenses are claimed on a monthly basis.
- Assist other areas of the business as required.
What We’re Looking For
- Strong organisational skills and the ability to juggle several tasks.
- Previous experience in a similar role.
- High attention to detail; accurate and quality conscious.
- Discretion in handling confidential matters.
- Fast‑paced, efficient, and flexible approach.
- Self‑motivated with a positive “can do” attitude.
- Open communicator with the ability to work on own initiative.
- Fluent spoken and written English.
- Advanced IT skills, including Microsoft Office (Outlook, Word, Excel, PowerPoint).
Why Join Proxima
- Our culture is collaborative, inclusive, and growth‑focused.
- Competitive salary and market‑leading benefits.
- Continuous training and clear career progression.
- 25 days annual leave plus Bank Holidays.
- Flexible hybrid working.
- A supportive, friendly environment with a global network.
- Commitment to well‑being and social responsibility.
Executive Assistant in Cardiff employer: Proxima Group
Contact Detail:
Proxima Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Cardiff
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Proxima on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by practising common questions. Think about how your skills match the role of an Executive Assistant. We recommend using the STAR method to structure your answers – it’s a game changer!
✨Tip Number 3
Show off your organisational skills during the interview. Bring a well-organised portfolio with examples of your work, like schedules or travel plans you've managed. It’ll demonstrate your attention to detail and proactive nature.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your interest in the role can leave a lasting impression. Plus, it shows you’re keen and professional – just what they’re looking for!
We think you need these skills to ace Executive Assistant in Cardiff
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your organisational skills and any relevant experience that shows you can manage complex schedules and support senior leaders effectively.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you're the perfect fit for Proxima. Mention specific examples of how you've excelled in similar roles.
Showcase Your IT Skills: Since advanced IT skills are a must, don’t forget to mention your proficiency with Microsoft Office and any other relevant tools. If you’ve used CRM systems like HubSpot, make sure to highlight that too!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get to know you better!
How to prepare for a job interview at Proxima Group
✨Master the Diary Management
Since the role involves overseeing diary management, make sure to brush up on your scheduling skills. Familiarise yourself with common tools and techniques for managing complex calendars, and be ready to discuss how you’ve successfully handled similar tasks in the past.
✨Showcase Your Organisational Skills
Prepare examples that highlight your strong organisational abilities. Think of specific instances where you juggled multiple tasks or projects effectively, and be ready to explain how you prioritised and executed them without missing a beat.
✨Communicate Openly and Confidently
As an Executive Assistant, communication is key. Practice articulating your thoughts clearly and confidently. Be prepared to discuss how you’ve built relationships with both internal teams and external contacts, as this will demonstrate your ability to liaise effectively.
✨Demonstrate Discretion and Attention to Detail
This role requires handling confidential matters, so be ready to discuss how you maintain discretion in your work. Additionally, prepare to showcase your attention to detail by providing examples of how you ensure accuracy in your tasks, especially when it comes to managing expenses and client information.
