Ward Clerk in Halstead

Job Overview

We are looking for a proactive organised and approachable ward administrator to support the smooth day to day running of our intermediate care rehabilitation ward in Halstead.

This is a varied role combining administrative duties with responsibility for maintaining a safe and well organised ward environment.

The post holder will play a key role in supporting the nursing and multidisciplinary team, ensuring effective systems high standards of organisation, and a positive experience for patients and their families.

Main duties of the job

Key responsibilities

• Provide comprehensive administrative support to the ward team, including scanning, fling and maintaining accurate patient records on electronic systems.
• Ensure documentation is processed, stored and accessible in line with organisational standards and policies
• Support data collection reporting and information gathering required for audits and service monitoring
• Assist in the co-ordination of ward activities, including meetings, training sessions and reviews
• Monitor order and maintain appropriate levels of clinical and non-clinical stock
• Ensure stock is stored safely and appropriately in line with policies and procedures.
• Support stock rotation
• Report faulty equipment and escalate as per policy
• Assist with any non-clinical tasks that enable clinical staff to focus on patient care
• Provide accurate records and information to support governance processes
• Undertake mandatory training as required
• Maintain an understanding of organisational policies, procedures and protocols relevant to the role

Working for our organisation

Provide is a Community Interest Company (social enterprise). We deliver a broad range of health and social care services in the community, and are committed to making sure that they are safe, responsive and of high quality. Provide is owned by its employees and has primarily social objectives. Any profits we make are reinvested into the local community or back into delivering services.

We work from a variety of community settings, such as community hospitals, community clinics, schools, nursing homes and primary care settings, as well as within people’s homes to provide more than 40 services to children, families and adults across Essex, Dorset, East Anglia and the North of England.

A Highly Respected, Award Winning Health And Social Care Provider. We Expect Our Staff To Demonstrate And Uphold Our Values At All Times

Vision: Transforming Lives

Values: Care, Innovation and Compassion

Mission: An ambitious, employee owned social enterprise, growing in size and influence. We transform lives by treating, caring and educating people.

Provide is an equal opportunity employer committed to building a team that represents a variety of backgrounds, perspectives and skills, proud to have LGBT+, Ethnic Minority and Men’s Networks.

We welcome applicants from underrepresented groups. If you have the skills and experience for the job, please apply regardless of your background.

Detailed Job Description And Main Responsibilities

Please see attached job description for full detailed list of duties and requirements of the role advertised.

Person specification

Previous experience

Essential criteria

• IT
• Audits
• Ordering and stock take

Desirable criteria

• Systmone proficient
• Flexibility

Previous experience of adminastrive work

Essential criteria

• Data input
• Multi tasking

Further Information

How will we contact you?

• All correspondence for this post will be by email or text messaging. Please register for text messages on your TRAC account. Applicants are advised to check their email accounts regularly to ensure that email filters are set to allow our mails.
• As we often have many applicants for jobs at Provide, we regret that we will only be able to contact those external applicants who are shortlisted for interview. Therefore if you have not heard from us within 2 weeks of the closing date, then please assume you have not been shortlisted for interview on this particular occasion. Internal candidates who are unsuccessful can seek feedback from the recruiting manager.
• If you wish to contact the Recruitment Team, please do this via provide.recruitment1@nhs.net
• If you wish to contact the Recruiting Manager about the vacancy/role or for feedback after interview, their details are provided within the advert.

Closing Date

Provide reserves the right to close this vacancy at any time or bring forward the closing date should it have an overwhelming response. We therefore encourage an early application to ensure consideration for this post.

Professional UK clinical registration required for the role?

If we require you to hold UK professional clinical registration to undertake a role we appoint you to, Provide will pay for your registration during the first year of your employment.

COVID-19 Vaccination

Provide CIC continues to encourage all colleagues to ensure they have been double vaccinated and received a booster vaccination. We recognise taking the vaccine provides the best defence against COVID 19 for our patients, service users, customers, fellow colleagues, and their families.

Anti Fraud

Our staff have been trained in 'Anti-Fraud' and will use technology to examine identity/immigration documents.

Disability

If you have a disability and need assistance or more time to complete your application or attending interview, please contact a member of the HR Services Team on 0300 3030 2661 or provide.recruitment1@nhs.net.

Work Trials

Please check with your local Job Centre Plus to see if you are eligible for a Work Trial. If you are interested in trying this job first, please contact the HR Services team and we can help you make the arrangements with the Job Centre and the Recruiting Manager.

We are committed to equal opportunities, flexible working practices and the National Living Wage.

Successful Applicant

You will be required to bring all your documentation to your interview to show the recruiting manager and again at your pre-employment appointment with the Recruitment Co-Ordinators.

The information that you provide will be treated confidentially. If you fail to provide all of the information, Provide may not be able to fulfil our contractual obligations to you or may be prevented from complying with our legal obligations.