Hybrid Executive PA to Business Director (Part‑Time) in Colchester

Main area Personnel Assistant, Executive Office Team. Grade Band 4, Contract Permanent, Hours part time – 25 hours per week (over Monday to Friday). Job ref 828-PROVIDE4037-A. Employer: Provide CIC. Employer type NHS Site Head Quarters Colchester Town Colchester. Salary £28,392 – £31,157 per annum, pro rata, paid yearly. Closing 25/05/2026 23:59.

Job Overview

To provide a comprehensive, professional PA service covering all aspects of secretarial, administrative and organisational support, primarily to the Group Business Development Director within the organisation. As a PA within the Executive Office Team you will be expected to support and provide direction to other administrative staff to ensure administrative support operates efficiently and effectively. This role requires working both from home and at service sites (mostly Colchester, Chelmsford, Braintree) on a weekly basis.

Main Duties

• Workload management – professional point of contact
• Diary management (travel and accommodation)
• Telephone calls
• Organise complex and formal meetings
• Project work
• Deadlines and bring‑forwards
• Minutes, agendas, actions, equipment and venues
• Collaborative work across organisations
• Business Development meetings
• Collation of data and information
• HR hearings and investigations
• Attendance and note‑taking
• Typing correspondence, reports, presentations
• Annual leave & service cover
• Responding or forwarding emails, post appropriately
• Support events

Essential Qualifications

• NVQ 3 in Business Administration or equivalent experience; RSA III typing or equivalent qualification.
• At least 3 years’ previous experience in a senior administrative role or as a PA at Director level, or equivalent experience in a large, complex organisation.
• Experience of working autonomously.
• Minute‑taking skills; experience preparing and formatting reports, setting agendas, distributing papers.
• Diary management and arranging complex meetings; organising travel and accommodation.
• Composing correspondence for approval.
• Project management experience.
• Ability to manage and prioritise own workload using initiative.
• Excellent secretarial skills, including constructing clear, grammatically correct letters and reports at a high standard of presentation.
• Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook).
• High level of written and verbal communication skills.
• High level of planning and organisational skills.
• Ability to multi‑task, managing own and others’ workload with conflicting pressures, without supervision, within specified time‑frames.
• Ability to adapt to change and develop services and systems to meet changing needs.
• Problem‑solving abilities.

Desirable Qualifications

• Ability to travel independently across the Mid‑Essex patch, as required.
• Organising events.

Essential Personal Qualities

• Conscientious, responsible and discreet.
• Self‑motivated, proactive and innovative.
• Positive ‘can‑do’ attitude and willingness to put in extra effort to achieve goals.
• Polite and courteous when dealing with enquiries.
• Team player.
• Confident and articulate.
• Commitment to quality and best practice.

Benefits & Additional Information

• Eligible for NHS Pension.
• Anti‑Fraud training, disability support, and work‑trial arrangements available.
• Provide CIC offers a range of health and social care services across Essex, Dorset, East Anglia and North of England.
• Equal opportunities and inclusion support are provided.
• Professional UK clinical registration may be required; registration fees may be funded for the first year.
• COVID‑19 vaccination is encouraged.