At a Glance
- Tasks: Support health services for children by managing data and administrative tasks.
- Company: Join a respected social enterprise dedicated to transforming lives in the community.
- Benefits: Gain valuable experience, work in a supportive team, and contribute to meaningful health services.
- Other info: Diverse workplace committed to equality and community impact.
- Why this job: Make a real difference in children's health while developing your admin skills.
- Qualifications: GCSEs and previous admin experience, especially in NHS settings, are preferred.
The predicted salary is between 24000 - 36000 £ per year.
This position is based in Poundbury, Dorchester, Dorset. Administrative Assistants within the Child Health Information Service work as part of a team to provide an efficient, effective, high quality and customer focused administrative and data input service which supports the delivery of health services to children and young people aged 0-19. To ensure services objectives are met and that data quality is continuously improved.
Main duties of the job:
- Request sharing of electronic records in a timely manner, process in accordance with procedure and share with appropriate health care professional.
- Input all data information onto the Child Health Information System in accordance with procedures, always ensuring accuracy.
- Process demographic updates in a timely manner and in accordance with procedure.
- Liaise with the Safeguarding Department as appropriate and ensure documentation is forwarded to the relevant health care professional in a timely and efficient manner.
- Ensure all work is undertaken in line with Caldicott principles and the Data Protection Act.
- In times of colleague's absence or heavy workload, ensure work is prioritized and undertaken appropriately.
Job responsibilities:
- Run system reports as required to ensure information is gained so that data is accurate and complete.
- Deal with telephone enquiries in a prompt and professional manner and escalate those which require input from the Child Health Team Leader.
- Undertake scanning, photocopying, sorting and distribution of mail as required and in accordance with Provides Policy.
- Work independently and as part of a team to ensure timescales are met.
- Identify work/tasks/procedures which may need reviewing and bring to the attention of the CHIS Team Leader.
- Receive migration reports from Schools and Immunisation Team and input child data in accordance with procedures.
- Liaise with School Nurses as appropriate.
- Scan and maintain electronic records/documentation in accordance with Provides Policy and Child Health procedures.
- Input vaccination and health data in accordance with procedure.
- Participate in the weekly immunisation run.
- Process returned Clinic Lists and input immunisation details onto the Child Health Information System in accordance with procedure.
- Follow up all immunisation queries with the appropriate GP Surgery.
- File Clinic Lists.
- Participate in undertaking the registering and processing of new births.
- On a daily basis, receive electronic Blood Spot results from the laboratory and upload or input in accordance with procedure.
- Run system reports to an agreed timescale, liaising with health care professionals as appropriate.
Person Specification:
- Experience: Exam Grades 5 GCSE or Equivalent Grades 1 to 3 or A to C.
- Previous Admin Experience.
- Previous NHS Admin Experience.
- Qualifications: Qualification in Word and Excel.
- Experience of SystmOne Computer system.
- Disclosure and Barring Service Check: This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Administrative Assistant Dorset CHIS in Dorchester employer: Provide CIC
Join our dedicated team as a Community Phlebotomist in Mid Essex, where you will have the opportunity to make a meaningful impact on patients' lives by providing high-quality phlebotomy services in their homes and community settings. We pride ourselves on fostering a supportive work culture that values compassion and teamwork, offering ongoing training and development opportunities to help you grow in your career. With a focus on patient comfort and dignity, you'll be part of a small, dynamic team that ensures every interaction is both professional and caring.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant Dorset CHIS in Dorchester
✨Tip Number 1
Network like a pro! Reach out to people in the health and social care sector, especially those who work at Provide. A friendly chat can open doors and give you insights that might just land you an interview.
✨Tip Number 2
Prepare for the interview by brushing up on your knowledge of the Child Health Information System and data protection principles. Show us you’re not just a great admin assistant but also someone who understands the importance of accuracy and confidentiality.
✨Tip Number 3
Practice common interview questions with a mate. Think about how your previous experience aligns with the role's responsibilities, like processing demographic updates or liaising with healthcare professionals. Confidence is key!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team at Provide.
We think you need these skills to ace Administrative Assistant Dorset CHIS in Dorchester
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Administrative Assistant role. Highlight your relevant experience, especially any previous admin or NHS roles, and show how your skills align with our mission of transforming lives.
Showcase Your Attention to Detail:Since accuracy is key in this role, emphasise your attention to detail in your application. Mention specific examples where you’ve successfully managed data input or maintained records accurately in past positions.
Demonstrate Team Spirit:We love team players! In your application, share experiences where you’ve worked collaboratively with others. This could be in a professional setting or even during group projects at school.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re keen on joining our community-focused team.
How to prepare for a job interview at Provide CIC
✨Know Your Stuff
Make sure you’re familiar with the Child Health Information System and any relevant procedures. Brush up on your knowledge of data protection laws and Caldicott principles, as these are crucial for the role.
✨Show Your Team Spirit
This position requires working both independently and as part of a team. Be ready to share examples of how you've collaborated with others in previous roles, especially in high-pressure situations.
✨Be Detail-Oriented
Accuracy is key in this role. Prepare to discuss how you ensure precision in your work, particularly when inputting data or processing records. Maybe even bring along an example of a time you caught an error before it became an issue.
✨Ask Smart Questions
At the end of the interview, don’t hesitate to ask insightful questions about the team dynamics or the specific challenges they face. This shows your genuine interest in the role and helps you gauge if it’s the right fit for you.
