Bid Manager in Colchester

The Bid Manager plays a key delivery role within Provide Community Interest Company, supporting the organization’s ambitious growth by creating high-quality written responses and delivering robust project management for healthcare service bids.

Reporting to the Director of Bids, this role is responsible for developing and producing compelling, compliant, and winning bid documentation; engagement with stakeholders across the organization and rigorous project management of assigned bids, as well as contributing to pipeline development and qualification decisions.

The Bid Manager works closely with Subject Matter Experts (SMEs) and the wider bid team to deliver winning submissions, ensuring content aligns with client requirements and reflects Provide CIC’s strategic objectives, while keeping to internal deadlines and governance processes.

The role requires an individual with excellent writing and project management skills and a deep understanding of the healthcare sector, particularly NHS and local authority procurement processes. As a senior member of the team, you will also support the Director of Bids in the continuous improvement of bid content and processes.

The role is eligible for hybrid/flexible working to a weekly schedule.

Main duties of the job

Bid Writing & Content Development

1. Lead the development of high-quality, persuasive written responses for bids, proposals and tenders, particularly NHS tenders and healthcare contracts.
2. Work closely with SMEs to facilitate and translate technical and operational information that may be highly complex, sensitive and contentious into clear, compelling narratives that align with client requirements.
3. Ensure that all bid submissions are compliant with specifications and deadlines, delivering a professional and coherent response.

Bid Management

1. Plan, support, facilitate and monitor end-to-end bid management complying with internal processes and the bid governance framework. Formulate and develop a range of plans, which may require adjustments, where necessary.
2. Provide robust project management of all assigned bids in line with internal deadlines, influencing and negotiating with key stakeholders to deliver on time and budget.
3. Facilitate stakeholder collaboration across the organization as needed to ensure comprehensive and compelling bids submissions. This includes facilitation of service design and commercial modelling with key subject matter experts.
4. Identify key risks and mitigations throughout the bid process and complete risk assessments as required, updating these as required.
5. Analyse highly complex tender requirements, which may require analysis, interpretation and comparison of a range of options, where there may be more than one course of action and propose winning strategies aligned with business goals.
6. Drive and oversee continuous improvement in win rates for bids.
7. Develop and implement appropriate policies, SOPs across the Provide Group associated with the Bid Process.

Stakeholder Collaboration

1. Collaborate with internal stakeholders, including clinical and operational teams, to gather the necessary input for each bid.
2. Coach and guide SMEs on how to effectively communicate their expertise in a way that strengthens the bid.
3. Facilitate and drive stakeholder engagement across the bid process.
4. Development of executive summaries, win themes and key messaging for bids, ensuring alignment with Provide CIC’s strategic objectives and bid governance frameworks.
5. Coordination and clear oversight of bid planning and submission processes, ensuring timelines are met and all necessary governance procedures are followed.

Process Improvement & Bid Library Management

1. Maintain the bid content library, ensuring up-to-date case studies, examples, standard responses, and templates are available for use in future bids.
2. Continuously improve bid writing processes by incorporating feedback from post-bid reviews and lessons learned.
3. Develop new content with direction from the Bid Director that supports a proactive bid strategy.

Quality Assurance

1. Conduct thorough reviews and editing of bid submissions to ensure consistency, clarity, and quality.
2. Ensure all written content complies with procurement regulations, client specifications and internal governance frameworks.
3. Contribute to opportunity scanning, pipeline cleansing and development in line with internal processes.
4. Support merger and acquisition endeavours as required.

Managerial Responsibilities

1. Authorised signatory for travel expenses for direct reports.
2. Day to day management responsibility for direct reports which includes PDR, absence management etc.

Person specification

Bid Writing

• Strong bid writing skills (assessed through bid writing task)

Bid & Stakeholder Management

• Strong Bid Project Management & Stakeholder Management

Professional Registration

If we require you to hold UK professional clinical registration to undertake a role we appoint you to, Provide will pay for your registration during the first year of your employment.

Equal Opportunity

Provide is an equal opportunity employer committed to building a team that represents a variety of backgrounds, perspectives and skills, proud to have LGBT+, Ethnic Minority and Men’s Networks. We welcome applicants from underrepresented groups. If you have the skills and experience for the job, please apply regardless of your background.