At a Glance
- Tasks: Manage transport logistics, oversee admin systems, and ensure smooth campus operations.
- Company: Join a dynamic team at Protocol Group, dedicated to education and skills.
- Benefits: Competitive salary, holiday pay, and opportunities for professional growth.
- Other info: Work across multiple campuses with excellent career development opportunities.
- Why this job: Be the heartbeat of our Estates department and make a real difference.
- Qualifications: Strong admin skills, experience with CRM systems, and a passion for teamwork.
The predicted salary is between 28019 - 28019 € per year.
The Protocol Group is working with a client who has 2x positions available within the Estates department.
Position 1 - Estates Administrator
- Hours: Full time (37 hours each week, all year round)
- Duration: Temporary for 3 months
- Salary: £12.71 plus statutory holiday pay
- Location: Rotherham, South Yorkshire
- Must have strong administrator experience.
- Be able to work with a range of CRM systems.
- Experience working within estates or facilities management previously (desirable but not essential).
Position 2 - Estates Admin and Transport Coordinator
- Hours: Full time (37 hours each week, all year round)
- Duration: Permanent
- Salary: £28,019 a year + benefits
- Location: Rotherham, South Yorkshire (travel between campuses may be required)
We are looking for an Estates Admin & Transport Coordinator to become the operational heartbeat of our Estates department. This is a pivotal role that keeps our campuses running smoothly, our fleet moving safely, and our administrative systems beyond reproach.
This isn't your average desk job. You will be the primary point of contact for the Estates Department, liaising with everyone from internal staff and students to external contractors and emergency services. You will provide vital support to the Director and the wider Estates team, ensuring that communication is seamless across all three of our main campuses.
Responsibilities include:
- Lead the Journey: Manage the minibus booking calendar and scheduling.
- People Management: Directly line manage our team of College Drivers, overseeing rotas, route planning, and training.
- Compliance Expert: Ensure the entire Group vehicle fleet is road-legal, managing tax, insurance, MOTs, and servicing.
- Problem Solver: Act as the first responder for transport-related issues, including delays or accidents.
- Procurement Pro: Order supplies and PPE for the Group, ensuring maximum value for money while following strict procurement procedures.
- Financial Accuracy: Process invoices and purchase orders and manage service contracts, ensuring all remedial works and insurance records are meticulously tracked.
- Systems Specialist: Act as the primary admin user for our CAFM/CRM system, providing training for new starters and monitoring compliance.
- Emergency Response: Maintain radio communication and play a key role in emergency responses, including fire evacuations and directing emergency services.
- Records Management: Maintain vital compliance records, including COSHH, Risk Assessments, and equipment registers.
- Mentorship: Line manage the Estates Admin Apprentice, helping to develop the next generation of talent.
Have you got what it takes?
You will be working across three sites, so the ability to build relationships and communicate clearly with diverse teams is essential. Ideally, you will have had supervision of others and be able to support colleagues in managing their own workloads as well as your own, ensuring an efficient and excellent service to the Group.
You will hold a Level 2 (or equivalent) qualification in English and Maths (or be willing to undertake). Additional qualifications such as business administration, customer service or IT systems will be desirable as well as being proficient in the use of a range of online systems and packages such as Microsoft or Google.
If this sounds like you or something you could be interested in; hit apply now to speak with one of the consultants!
About Protocol
Protocol are the specialist full-service recruiter dedicated to education, training and skills. People are at the heart of everything we do. We place people first. We're more than a recruitment agency - we pride ourselves on our ongoing support and aftercare delivered by our expert team. The Protocol Group is an equal opportunities employer and is committed to providing an inclusive and professional service for all. All pay rates provided are inclusive of rolled up holiday pay.
The legal bit...
If you are successful, Protocol is required to see evidence of your Right to Work in the UK; in addition to you applying for an enhanced DBS Certificate should you not already hold a suitable certificate registered on the DBS Update Service. The position is subject to agreement to Terms and Conditions and suitable application and reference process.
Estates Administrator / Coordinator in Rotherham employer: Protocol
The Protocol Group is an exceptional employer, offering a dynamic work environment in Rotherham, South Yorkshire, where you can thrive as an Estates Administrator or Coordinator. With a strong emphasis on employee growth and development, we provide comprehensive training and mentorship opportunities, ensuring that you are well-equipped to excel in your role. Our inclusive work culture fosters collaboration and communication across diverse teams, making it a rewarding place to contribute to the smooth operation of our campuses while enjoying competitive benefits and a supportive atmosphere.
StudySmarter Expert Advice🤫
We think this is how you could land Estates Administrator / Coordinator in Rotherham
✨Tip Number 1
Get to know the company before your interview! Research their values, mission, and recent projects. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. The more comfortable you are with your responses, the more confident you'll feel during the actual interview.
✨Tip Number 3
Don’t forget to prepare some questions for them! Asking insightful questions shows that you’re engaged and helps you figure out if the role is right for you. Plus, it gives you a chance to shine!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we’re always here to support you throughout the process, so don’t hesitate to reach out if you need help!
We think you need these skills to ace Estates Administrator / Coordinator in Rotherham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Estates Administrator role. Highlight your strong administrative experience and any relevant skills with CRM systems. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role and how your previous experience aligns with the responsibilities listed in the job description. Let us know what makes you tick!
Showcase Your Communication Skills:Since this role involves liaising with various teams, make sure to demonstrate your communication skills in your application. Whether it's through examples in your CV or your cover letter, we want to see how you connect with others.
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the position. Plus, it’s super easy – just a few clicks and you’re done!
How to prepare for a job interview at Protocol
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Estates Administrator/Coordinator role. Familiarise yourself with the responsibilities listed in the job description, especially around managing schedules, compliance, and communication. This will help you demonstrate your knowledge and enthusiasm for the position.
✨Showcase Your Admin Skills
Since strong administrative experience is a must, prepare examples of how you've successfully managed administrative tasks in the past. Think about specific CRM systems you've used and how you've ensured smooth operations in previous roles. Be ready to discuss these experiences in detail during the interview.
✨Demonstrate Problem-Solving Abilities
The role involves acting as a first responder for transport-related issues, so be prepared to share examples of how you've tackled challenges in the past. Highlight your ability to think on your feet and provide solutions, whether it was dealing with delays or managing unexpected situations.
✨Build Rapport with Interviewers
As you'll be liaising with various teams, it's crucial to show your interpersonal skills during the interview. Practice engaging with your interviewers, asking questions, and showing genuine interest in their roles. This will not only make you memorable but also demonstrate your ability to connect with diverse teams.
