At a Glance
- Tasks: Manage transport logistics, oversee drivers, and ensure compliance for our vehicle fleet.
- Company: Join a supportive team at The Protocol Group in Rotherham.
- Benefits: Enjoy a competitive salary, benefits, and opportunities for professional growth.
- Other info: Inclusive workplace with a focus on developing future talent.
- Why this job: Be a key player in ensuring smooth transport operations and making a difference.
- Qualifications: Strong admin skills and a willingness to learn about transport management.
The predicted salary is between 28019 - 28019 € per year.
Position 1 – Estates Administrator
- Hours: Full time (37 hours each week, all year round).
- Duration: Temporary for 3 months.
- Salary: £12.71 plus statutory holiday pay.
- Location: Rotherham, South Yorkshire.
- Qualifications: Strong administrative experience. Ability to work with a range of CRM systems. Experience within estates or facilities management previously (desirable but not essential).
Position 2 – Estates Admin and Transport Coordinator
- Hours: Full time (37 hours each week, all year round).
- Duration: Permanent.
- Salary: £28,019 a year + benefits.
- Location: Rotherham, South Yorkshire (travel between campuses may be required).
Responsibilities:
- Lead the Journey: Manage the minibus booking calendar and scheduling.
- People Management: Directly line manage our team of College Drivers, overseeing rotas, route planning, and training.
- Compliance Expert: Ensure the entire Group vehicle fleet is road-legal, managing tax, insurance, MOTs, and servicing.
- Problem Solver: Act as the first responder for transport-related issues, including delays or accidents.
- Procurement Pro: Order supplies and PPE for the Group, ensuring maximum value for money while following strict procurement procedures.
- Financial Accuracy: Process invoices and purchase orders and manage service contracts, ensuring all remedial works and insurance records are meticulously tracked.
- Systems Specialist: Act as the primary admin user for our CAFM/CRM system, providing training for new starters and monitoring compliance.
- Emergency Response: Maintain radio communication and play a key role in emergency responses, including fire evacuations and directing emergency services.
- Records Management: Maintain vital compliance records, including COSHH, Risk Assessments, and equipment registers.
- Mentorship: Line manage the Estates Admin Apprentice, helping to develop the next generation of talent.
Qualifications:
- Level 2 (or equivalent) qualification in English and Maths (or willingness to undertake).
- Additional qualifications such as business administration, customer service, or IT systems desirable.
- Proficiency in the use of a range of online systems and packages such as Microsoft or Google.
The Protocol Group is an equal opportunities employer and is committed to providing an inclusive and professional service for all.
All pay rates provided are inclusive of rolled up holiday pay.
If you are successful, Protocol is required to see evidence of your Right to Work in the UK; you must also apply for an enhanced DBS Certificate if you do not already hold a suitable certificate registered on the DBS Update Service. The position is subject to agreement to terms and conditions and suitable application and reference process.
Estates Admin & Transport Coordinator in Rotherham employer: Protocol
At Protocol, we pride ourselves on being an excellent employer, offering a supportive work culture that values inclusivity and professional development. Located in Rotherham, South Yorkshire, our team enjoys competitive salaries, comprehensive benefits, and opportunities for growth, including mentorship for aspiring professionals. Join us to make a meaningful impact while working in a dynamic environment that prioritises employee well-being and career advancement.
StudySmarter Expert Advice🤫
We think this is how you could land Estates Admin & Transport Coordinator in Rotherham
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend local events, or join online forums. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how your skills align with their needs. This will help you stand out and show that you're genuinely interested in the position.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to build your confidence. Focus on articulating your experiences and how they relate to the Estates Admin & Transport Coordinator role.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Estates Admin & Transport Coordinator in Rotherham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Estates Admin & Transport Coordinator role. Highlight your administrative experience and any relevant skills with CRM systems. We want to see how your background fits perfectly with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the job. Mention your problem-solving skills and any experience in transport or facilities management. Let us know why you’re excited about joining our team!
Show Off Your Skills:Don’t forget to showcase your proficiency with online systems and packages like Microsoft or Google. If you've got any additional qualifications, make sure to mention them! We love seeing candidates who are eager to learn and grow.
Apply Through Our Website:We encourage you to apply through our website for a smooth application process. It’s the best way for us to receive your application and keep track of everything. Plus, it shows you’re keen on joining StudySmarter!
How to prepare for a job interview at Protocol
✨Know Your Stuff
Make sure you brush up on your administrative experience and any CRM systems you've worked with. Be ready to share specific examples of how you've used these skills in previous roles, especially if you've had any experience in estates or facilities management.
✨Showcase Your Problem-Solving Skills
Since the role involves handling transport-related issues, think of a time when you successfully resolved a problem at work. Prepare a concise story that highlights your quick thinking and ability to manage unexpected situations.
✨Demonstrate Leadership Qualities
As you'll be managing a team of College Drivers, it's important to convey your leadership style. Share experiences where you've led a team, managed schedules, or trained new staff. This will show that you're ready to take on the responsibility.
✨Be Prepared for Compliance Questions
Given the emphasis on compliance and record management in the job description, review key compliance areas relevant to the role. Be ready to discuss how you ensure adherence to regulations and maintain accurate records in your previous positions.
