At a Glance
- Tasks: Manage transport logistics, oversee drivers, and ensure compliance for our estates department.
- Company: Join a dynamic team at a leading educational institution in Rotherham.
- Benefits: Enjoy a competitive salary, benefits package, and opportunities for professional growth.
- Other info: Work across multiple sites and develop future talent as a mentor.
- Why this job: Be the operational heartbeat of our campuses and make a real difference every day.
- Qualifications: Strong admin skills, experience with CRM systems, and a passion for teamwork.
The predicted salary is between 28019 - 28019 £ per year.
2x positions available within the Estates department:
- Position 1 - Estates Administrator
- Hours: Full time (37 hours each week, all year round)
- Duration: Temporary for 3 months
- Salary: £12.71 plus statutory holiday pay
- Location: Rotherham, South Yorkshire
- Must have strong administrator experience.
- Be able to work with a range of CRM systems.
- Experience working within estates or facilities management previously (desirable but not essential).
- Position 2 - Estates Admin and Transport Coordinator
- Hours: Full time (37 hours each week, all year round)
- Duration: Permanent
- Salary: £28,019 a year + benefits
- Location: Rotherham, South Yorkshire (travel between campuses may be required)
We are looking for an Estates Admin & Transport Coordinator to become the operational heartbeat of our Estates department. This is a pivotal role that keeps our campuses running smoothly, our fleet moving safely, and our administrative systems beyond reproach.
This isn't your average desk job. You will be the primary point of contact for the Estates Department, liaising with everyone from internal staff and students to external contractors and emergency services. You will provide vital support to the Director and the wider Estates team, ensuring that communication is seamless across all three of our main campuses.
Responsibilities include:
- Lead the Journey: Manage the minibus booking calendar and scheduling.
- People Management: Directly line manage our team of College Drivers, overseeing rotas, route planning, and training.
- Compliance Expert: Ensure the entire Group vehicle fleet is road-legal, managing tax, insurance, MOTs, and servicing.
- Problem Solver: Act as the first responder for transport-related issues, including delays or accidents.
- Procurement Pro: Order supplies and PPE for the Group, ensuring maximum value for money while following strict procurement procedures.
- Financial Accuracy: Process invoices and purchase orders and manage service contracts, ensuring all remedial works and insurance records are meticulously tracked.
- Systems Specialist: Act as the primary admin user for our CAFM/CRM system, providing training for new starters and monitoring compliance.
- Emergency Response: Maintain radio communication and play a key role in emergency responses, including fire evacuations and directing emergency services.
- Records Management: Maintain vital compliance records, including COSHH, Risk Assessments, and equipment registers.
- Mentorship: Line manage the Estates Admin Apprentice, helping to develop the next generation of talent.
Have you got what it takes?
You will be working across three sites, so the ability to build relationships and communicate clearly with diverse teams is essential. Ideally, you will have had supervision of others and be able to support colleagues in managing their own workloads as well as your own, ensuring an efficient and excellent service to the Group. You will hold a Level 2 (or equivalent) qualification in English and Maths (or be willing to undertake). Additional qualifications such as business administration, customer service or IT systems will be desirable as well as being proficient in the use of a range of online systems and packages such as Microsoft or Google.
If this sounds like you or something you could be interested in; hit apply now to speak with one of the consultants!
Estates Admin and Transport Coordinator in Rotherham employer: Protocol
At Protocol, we pride ourselves on being an exceptional employer, offering a supportive and inclusive work culture that prioritises the well-being and development of our staff. As an Estates Admin and Transport Coordinator in Rotherham, you will enjoy a permanent position with competitive salary and benefits, while also having the opportunity to lead and mentor a team, ensuring your professional growth in a dynamic environment. Join us to be part of a dedicated team that values communication, collaboration, and excellence in service delivery across our campuses.
StudySmarter Expert Advice🤫
We think this is how you could land Estates Admin and Transport Coordinator in Rotherham
✨Tip Number 1
Network like a pro! Reach out to people in the Estates field on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Be ready to discuss how your skills in administration and transport coordination can help keep their campuses running smoothly.
✨Tip Number 3
Show off your CRM skills! If you've worked with different systems, be sure to highlight that experience during interviews. It’s a big plus for roles like the Estates Admin & Transport Coordinator.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step!
We think you need these skills to ace Estates Admin and Transport Coordinator in Rotherham
Some tips for your application 🫡
Show Off Your Admin Skills:Make sure to highlight your strong administrative experience in your application. We want to see how you've managed tasks and systems in the past, so don’t hold back on those details!
Tailor Your Application:Take a moment to tailor your application specifically for the Estates Admin and Transport Coordinator role. Mention any relevant experience with CRM systems or facilities management, even if it’s not essential.
Be Clear and Concise:When writing your application, keep it clear and concise. We appreciate straightforward communication, so make sure your points are easy to understand and get straight to the heart of your experience.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity in our Estates department.
How to prepare for a job interview at Protocol
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Estates Admin and Transport Coordinator role. Familiarise yourself with the responsibilities listed in the job description, especially around managing transport logistics and compliance. This will help you answer questions confidently and show that you're genuinely interested.
✨Showcase Your Admin Skills
Since strong administrative experience is a must, prepare examples of how you've successfully managed administrative tasks in the past. Think about your experience with CRM systems and how you've used them to improve efficiency. Be ready to discuss specific situations where your organisational skills made a difference.
✨Demonstrate Problem-Solving Abilities
This role requires quick thinking and problem-solving skills, especially when it comes to transport-related issues. Prepare to share examples of challenges you've faced in previous roles and how you resolved them. Highlight your ability to stay calm under pressure and your proactive approach to finding solutions.
✨Build Rapport with Interviewers
As you'll be liaising with various teams and external contractors, showing your interpersonal skills during the interview is crucial. Practice engaging with your interviewers by asking insightful questions about the team dynamics and how they collaborate across campuses. This will demonstrate your enthusiasm for teamwork and communication.
