At a Glance
- Tasks: Manage transport logistics, oversee drivers, and ensure compliance for our vehicle fleet.
- Company: Join a supportive team at The Protocol Group, committed to inclusivity.
- Benefits: Competitive salary, holiday pay, and opportunities for professional growth.
- Other info: Dynamic role with potential for mentorship and career advancement.
- Why this job: Be a key player in ensuring smooth transport operations and make a difference.
- Qualifications: Strong admin skills and familiarity with online systems; experience in estates is a plus.
The predicted salary is between 28019 - 28019 € per year.
Position 1 – Estates Administrator
- Hours: Full time (37 hours each week, all year round).
- Duration: Temporary for 3 months.
- Salary: £12.71 plus statutory holiday pay.
- Location: Rotherham, South Yorkshire.
- Qualifications: Strong administrative experience; Ability to work with a range of CRM systems; Experience within estates or facilities management previously (desirable but not essential).
Position 2 – Estates Admin and Transport Coordinator
- Hours: Full time (37 hours each week, all year round).
- Duration: Permanent.
- Salary: £28,019 a year + benefits.
- Location: Rotherham, South Yorkshire (travel between campuses may be required).
Responsibilities:
- Lead the Journey: Manage the minibus booking calendar and scheduling.
- People Management: Directly line manage our team of College Drivers, overseeing rotas, route planning, and training.
- Compliance Expert: Ensure the entire Group vehicle fleet is road-legal, managing tax, insurance, MOTs, and servicing.
- Problem Solver: Act as the first responder for transport-related issues, including delays or accidents.
- Procurement Pro: Order supplies and PPE for the Group, ensuring maximum value for money while following strict procurement procedures.
- Financial Accuracy: Process invoices and purchase orders and manage service contracts, ensuring all remedial works and insurance records are meticulously tracked.
- Systems Specialist: Act as the primary admin user for our CAFM/CRM system, providing training for new starters and monitoring compliance.
- Emergency Response: Maintain radio communication and play a key role in emergency responses, including fire evacuations and directing emergency services.
- Records Management: Maintain vital compliance records, including COSHH, Risk Assessments, and equipment registers.
- Mentorship: Line manage the Estates Admin Apprentice, helping to develop the next generation of talent.
Qualifications: Level 2 (or equivalent) qualification in English and Maths (or willingness to undertake); Additional qualifications such as business administration, customer service, or IT systems desirable; Proficiency in the use of a range of online systems and packages such as Microsoft or Google.
The Protocol Group is an equal opportunities employer and is committed to providing an inclusive and professional service for all. All pay rates provided are inclusive of rolled up holiday pay. If you are successful, Protocol is required to see evidence of your Right to Work in the UK; you must also apply for an enhanced DBS Certificate if you do not already hold a suitable certificate registered on the DBS Update Service. The position is subject to agreement to terms and conditions and suitable application and reference process.
Estates Administrator / Coordinator employer: Protocol
At Protocol, we pride ourselves on being an excellent employer, offering a supportive and inclusive work culture that values professional growth and development. Located in Rotherham, South Yorkshire, our team enjoys competitive salaries, comprehensive benefits, and the opportunity to make a meaningful impact within the community. With a focus on mentorship and employee well-being, we are dedicated to fostering a workplace where every individual can thrive and contribute to our mission.
StudySmarter Expert Advice🤫
We think this is how you could land Estates Administrator / Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the estates and facilities management field. Use LinkedIn or local meetups to connect with professionals who can give you insights or even refer you to open positions.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Be ready to discuss how your administrative skills and experience with CRM systems can benefit their operations. Show them you’re not just another candidate!
✨Tip Number 3
Practice your problem-solving skills! Think of examples from your past where you’ve tackled challenges, especially in transport or compliance. This will help you shine during those tricky interview questions.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace Estates Administrator / Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Estates Administrator role. Highlight your strong administrative experience and any relevant skills with CRM systems. We want to see how your background fits perfectly with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your previous experiences make you a great fit. We love seeing enthusiasm and a personal touch!
Showcase Relevant Experience:If you've got experience in estates or facilities management, make sure to showcase it! Even if it's not essential, we appreciate seeing how your past roles have prepared you for this position.
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Protocol
✨Know Your Stuff
Make sure you brush up on your administrative experience and any CRM systems you've worked with. Be ready to share specific examples of how you've used these skills in past roles, especially if you've had any experience in estates or facilities management.
✨Showcase Your Problem-Solving Skills
Prepare to discuss scenarios where you've had to think on your feet, particularly in transport-related situations. Think about times you've managed delays or accidents and how you resolved them effectively.
✨Demonstrate Compliance Knowledge
Familiarise yourself with compliance records and procedures relevant to the role. Be prepared to talk about how you’ve ensured compliance in previous positions, especially regarding health and safety regulations.
✨Be a Team Player
Since this role involves managing a team, be ready to discuss your leadership style and how you mentor others. Share examples of how you've supported colleagues or apprentices in their development.
