At a Glance
- Tasks: Process invoices, manage payments, and support financial operations in a dynamic college environment.
- Company: Join Bolton College's supportive finance team and grow your career.
- Benefits: Earn £14.50-£16.50 per hour with flexible working hours and professional development opportunities.
- Other info: Enhance your skills in a fast-paced environment with excellent career growth potential.
- Why this job: Make a real impact in finance while gaining valuable experience in the education sector.
- Qualifications: GCSE Maths and English at grade 4/C or above; purchase ledger experience preferred.
The predicted salary is between 30000 - 34000 £ per year.
Location: Deane Road Campus, Bolton College
Term: Temporary - Until June 2026
Hours: Full-time, 37 hours per week
Pay Rate: £14.50 - £16.50 per hour
Start Date: ASAP
DBS Requirement: Enhanced DBS will be required for this role
What's in it for you
- Competitive experienced rate of £14.50-£16.50 per hour
- Be part of a supportive, professional FE finance team
- Develop your finance career within a respected college environment
- Work with Bolton Talent Solutions - grow your profile with a trusted FE partner
Position Overview
Bolton Talent Solutions is seeking a detail-focused and reliable Purchase Ledger Clerk to support the Financial Services Department at Bolton College. You will ensure the accurate processing of invoices, purchase orders, financial transactions and supplier reconciliations while supporting colleagues, budget holders and suppliers. This role is ideal for someone with strong purchase ledger experience, excellent attention to detail and confidence working in a fast-paced finance environment.
Key Responsibilities
- Supplier Invoices & Credit Notes
- Prepare invoices, sundry payments and credit notes for system input
- Process purchase orders with correct authorisation and coding
- Maintain accurate authorised signatory lists
- Resolve invoice and coding queries with Budget Holders and suppliers
- Reconcile supplier statements and resolve outstanding balances
- Payment Management
- Review proposed payment runs prior to authorisation
- Provide daily/weekly payment data to support cashflow monitoring
- Process and reconcile weekly Petty Cash
- Process student bursary payments following requests from Student Finance
- Month End / Year End
- Complete month-end routines within strict deadlines
- Resolve disputed items and credit balances promptly
- Support the Management Accountant with accrual journals and system uploads
- Prepare monthly purchase ledger balance reports
- Audit
- Prepare documentation for internal/external audits
- Implement audit recommendations where required
- General Responsibilities
- Carry out general administration, filing and record-keeping
- Produce ad-hoc financial reports
- Create and post journals
- Provide guidance and training to colleagues on purchase ledger processes
- Support development and improvements to financial procedures
- Work flexibly as part of the Finance team and provide cover as required
- Communicate effectively with Budget Holders to meet deadlines and maintain compliance
- Uphold safeguarding, equality, diversity, health & safety and confidentiality standards
Key Requirements
- Education / Qualifications
- GCSE Maths and English at grade 4/C or above Essential
- Experience
- Experience using a range of software such as Word, Excel, databases, email and internet
- Experience with computerised purchase ledger systems and cash handling
- Experience using a computerised purchase ordering system
- Experience electronically processing supplier invoices and reconciling supplier accounts
- Desirable Experience
- Experience working in the Further Education (FE) sector
- Experience preparing reports/statistical information
- Essential Skills & Aptitudes
- High level of accuracy and ability to meet strict deadlines
- Excellent communication skills at all levels - written, telephone and face-to-face
- Ability to work unsupervised and use initiative effectively
- Strong organisational skills and ability to prioritise workloads
- Knowledge of basic accounting procedures relevant to purchase ledger operations
- Special Requirements
- Flexible approach to work and changing deadlines
- Must hold or be willing to obtain an Enhanced DBS for working in a college environment
- Ability to work with discretion and maintain confidentiality
- Awareness of health & safety responsibilities
- Commitment to equality, diversity and inclusion
- Commitment to safeguarding young people and vulnerable adults
If this sounds like you, we'd love to hear from you! Please apply today with an up-to-date CV.
The Legal Bit
Bolton Talent Solutions is acting as an employment business for this position. If you are successful, Bolton Talent Solutions is required to see evidence of your Right to Work in the UK; in addition to you applying for an enhanced DBS Certificate should you not already hold a suitable certificate registered on the DBS Update Service. The position is subject to agreement to Terms and Conditions and suitable application and reference process. As a result of the volume of applications we are currently receiving we regret that we may be unable to respond with individual feedback. If we have not contacted you within two weeks of your application being received then regretfully your application will not be taken forward on this occasion.
Purchase Ledger Clerk in Bolton employer: Protocol
Bolton College offers a dynamic and supportive work environment for the Purchase Ledger Clerk role, where you can develop your finance career within a respected further education institution. With competitive pay rates and opportunities for professional growth, you'll be part of a dedicated finance team that values accuracy, collaboration, and continuous improvement. Located at the Deane Road Campus, this position not only provides a chance to enhance your skills but also to contribute to the educational community in Bolton.
StudySmarter Expert Advice🤫
We think this is how you could land Purchase Ledger Clerk in Bolton
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance sector, especially those who work in education. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for interviews by brushing up on your purchase ledger knowledge. Be ready to discuss your experience with invoices and reconciliations. We want to see that you can handle the fast-paced environment at Bolton College!
✨Tip Number 3
Don’t just apply anywhere; focus on roles that match your skills. Use our website to find positions that suit your expertise in finance. Tailor your approach to show how you can add value to the team.
✨Tip Number 4
Follow up after interviews! A quick thank-you email can keep you top of mind. It shows your enthusiasm for the role and reinforces your interest in being part of the finance team at Bolton College.
We think you need these skills to ace Purchase Ledger Clerk in Bolton
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your purchase ledger experience and any relevant skills. We want to see how your background fits with the role, so don’t be shy about showcasing your achievements!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Purchase Ledger Clerk position. Keep it concise but engaging, and let your personality come through.
Double-Check Your Details:Before hitting send, give your application a thorough once-over. Typos and errors can make a bad impression, so let’s ensure everything is spot on. We’re all about attention to detail here!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it’s super straightforward!
How to prepare for a job interview at Protocol
✨Know Your Numbers
Brush up on your accounting basics and be ready to discuss them. Since this role involves processing invoices and managing payments, being able to confidently talk about financial transactions and reconciliations will show that you’re the right fit.
✨Showcase Your Attention to Detail
Prepare examples from your past experience where your attention to detail made a difference. Whether it was catching an error in an invoice or ensuring accurate coding, these stories will highlight your suitability for the Purchase Ledger Clerk position.
✨Familiarise Yourself with Software
Make sure you’re comfortable with the software mentioned in the job description, like Excel and any purchase ledger systems. If you can demonstrate your proficiency during the interview, it’ll give you a leg up over other candidates.
✨Communicate Effectively
Practice how you would explain complex financial concepts in simple terms. This role requires excellent communication skills, so being able to articulate your thoughts clearly will impress the interviewers and show you can work well with budget holders and suppliers.
